Web Resource Center
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CMS Glossary

Words and phrases associated with the CMS

  1. Add Content: Indicated by a sheet of paper with a yellow "+" icon. Use this to add a "page" or piece of content to your site.
  2. CMS: Content Management System, software application used to manage the content or information contained in a Web site. Often coordinates with a database application to sort and store content. MSU's CMS is Ektron CMS 300, which uses a Microsoft SQL database to store info and uses E-WebEdit Pro software to edit and publish Web content.
  3. Check-in (content): This option is denoted by a page with a yellow disk icon in the editor. To check-in content means it will be saved and checked in so that other authors in your area may work on this content. (To check-in only without saving your changes, use the black X in the editor.)
  4. Clean source code: This option will clean extraneous code from your content that MS Word or other programs may have inserted. This will automatically occur when you save or publish content.
  5. Collage: The image that appears under the MSU header on your site. This can be customized for your area; just contact University Marketing about getting a customized collage.
  6. Collection: Navigation (blue horizontal segments at the top and bottom of your content). To edit your collection, select the hand pointing to the sheet of paper icon within your navigation/collection.
  7. Contact Block: A pre-formatted block that appears on the bottom of each page with contact information for that area.
  8. Content Block: A piece of information contained within a Web page.
  9. Description (in Library): This the name your file, image, etc. will be given in the Library. For images, this also will serve as the "alt tag." Be sure to use a description that both you and anyone browsing your site can easily understand.
  10. Edit (content): When you select edit you can then write, delete, and make other changes to your content.
  11. E-WebEdit Pro: the tool used with the CMS for updating and  publishing information on the MSU Web site.
  12. Forms: Users can create custom online forms in the CMS. Just go to the Work Area and select forms to create one. Please do not use these forms to collect secure information (ex. SSNs). Forms may be e-mailed to you or stored in the database, or both. Data stored in the database may be extracted to MS Excel.
  13. Form Validation: When you create a form, if you would like to require certain types of information, or require that a form element be completed, use validation. Just select the form element (text box, check box, etc.) and select the validation button - a form with a green check mark located in the forms tool bar.
  14. Library: This is where all of the images, files, hyperlinks, forms and quicklinks for are stored. Items are stored in folders that match the content structure. This area is indicated by a row of 3 books in the editor. Use this area to link to or insert any of the files, images, hyperlinks, or quicklinks in your folder, or within the entire MSU site. When you click this item in the editor it will default to your folder; to link to or insert files, images or quicklinks from another area on campus, use the folder structure on the left pane of the library screen.
  15. Publish (content): In the editor, this is indicated by a sheet with a green check box. This makes your content live (also checked in). Use this when your content is ready to be seen on the Web.
  16. Quicklinks: Within the library, these are links to all the content in a given folder. Use quicklinks to link to other content in your folder or within the MSU site.
  17. Save (content): This option, indicated by a yellow disk in the editor, allows you to save your content, but keep it checked out and not published live.
  18. Style: Refers to font size, bullets, padding, ordered list format, borders, cell colors, and other formatting options. These are controlled through the MSU style guide. To apply a style in the editor, use the "Apply Style" drop down menu.
  19. View History: Allows you to view the last 99 versions of your content. Just select a previous version and the icon to roll back to that version.
  20. Work area: This area is indicated by a grey toolbox. Go to the work area to add forms, to access the Library, to change your settings (password/profile) and to browse the MSU site architecture. Other advanced and administrative tasks also may be completed here.