Support Services
MSU Collage Image

Purchasing Policy Manual

 

Section Title Page Number
 Introduction 

i

 Section 1 - Contract Formation 

1-46

Authority, Delegation and Governing Regulations
Standard Specifications
Solicitation Instructions and General Conditions
General Conditions
Types of Contracts
Competitive Sealed Bids
Competitive Negotiations
Contract Awards
Resident Bidder Preference
Protest Procedure and Process
Method of Breaking Tie Bids
Contract Administrations
Bidders List Maintained
Removal or Suspension from Bid List
Noncompetitive Negotiations/Sole Source

1
2
3
9
22
24
29
32
36
38
39
40
41
42
44
 Section 2 - Authorities/Requirements 

47-77

Emergency Purchases
Special Authority
Small Purchases
Small Construction
Small, Minority and Woman-Owned Business
Industries for the Blind
Correctional Industries
Printing
Miscellaneous Copying and Duplicating
Energy Conservation
Recycled Material Content
Hazardous Material Handling
Copy Machines
Stipend
US and Kentucky Flags

47
49
57
59
60
62
63
65
67
68
71
74
75
76
77
 Section 3  - Legal Issues  78-105

Violation of Purchasing Policy
Confidentiality
Ethics in Purchasing
Gifts and Gratuities
Conflict of Interest
Employee Interest in Contracts
Code of Ethics
Bonding Requirements
Insurance Certificate Requirements
Fiscal Year Ending
Payment of Invoice
Complaint to Vendor
Advice of Change
Cooperative Purchases
Purchase Records Maintained
Application of Taxes
Approvals, Certifications and Filings


78
80
81
82
83
85
86
88
91
94
95
96
98
99
100
101
102
 Section 4 - Related Policies  106-128

Personal Service Contracts
Personal Service Contract - Under $10,000
Personal Service Contract - $10,000 and Greater
Personal Service Contract - Amendment Policy
Memorandum of Agreement
Speaker/Entertainer Contracts
Subcontracts
Used Equipment
Equipment Trade-In
Works of Art
Purchases by Employees
Loan of Equipment
Decorations and Cards
Petty Cash Funds
Force Accounts
Starch-Based Can Liners
Independent Contractor versus Employee
University Moving Crew Services

106
108
109
112
113
114
115
116
117
118
120
121
122
123
124
125
126
128

 Section 5 - General Policies  128-141

Disposition of Surplus Personal Property
Visits and Acquisitions - Surplus Property Branch
Real Property Agreements
Concession and Vending Contracts
Deliveries for Contract Purchases
Returns to Vendor
Freight Claims
Fixed Asset Inventory - Equipment
Establishment of Vendor Record

128
131
132
133
134
136
137
138
141
 Section 6 - KRS and KAR Glossary  142-145