Staff Congress
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AUGUST 7, 2006


Jeff Adkins Ray Crum* Phillip James Rhonda Mackin* Lonnie Morris* Todd Thacker
Darlene Allen Chris Hampton David Jessie Rebecca McGinnis April Nutter Jonell Tobin
Lisa Caskey* Shannon Harr* Linda Kegley* Rick Messer Darlene Ramey Terry White
Shannon Colvin Rosemary Hinton Donna King Amy Moore Dallas Sammons Elizabeth Williams
Rhonda Crisp Mike Hopper Margaret LaFontaine Pam Moore Doug Snedegar  

*Denotes member was absent

Guests: Julia Hawkins - Career Services Coordinator and Lora Pace - Staff Regent & Director of First Year Program & Retention

Chair White called the meeting to order at 1:10 p.m.  A quorum was present. 

Chair White asked for approval of the minutes from the July 10th, 2006 meeting.

Motion: To approve the minutes from the July 10th, 2006 meeting.
  Proposed:  Rep. LaFontaine Seconded:  Rep. Ramey
Called for Vote: Passed


Chair's Report Chair White passed out fiscal year calendars marked with "S" for Staff Congress meetings.  Chair White announced that domestic partner health insurance had been mentioned on campus and the Staff Congress would discuss this further in new business.  Chair White also announced that Rep. Elizabeth Williams was mistakenly placed on two committees at our last meeting and that the Personnel Policies and Benefits Committee would need to meet again to elect a new Chair due to this error.
Vice-Chair's Report Vice-Chair James stated that some Staff Congress members had a hard time finding the agenda page.  He informed Staff Congress that the location had been changed and that the agenda is now located under "Meeting Schedule".  He also informed Staff Congress that the archive link had been moved and that an "Submit an Issue" link had been added to the Staff Congress front page.  He also announced that the committees and new members pages have been updated on the Staff Congress website and that a picture of members will be added after our next monthly meeting.  He also announced that beginning with this meeting he would be sending out a quarterly e-newsletter to help keep campus informed with what Staff Congress is doing.
Secretary's Report No Report.


Committee Reports

Credentials and Elections No Report.
University Standing Appointments Rep. Sammons reported that they had met the last of July to discuss numerous vacancies on committees.  Information she was given for this was very limited and all they had to go by was the Staff Congress website.  She reported that she would be sending out a electronic survey to all staff members to see what committee(s) they would be interested in serving on.  They hope to have recommendations for committee vacancies for Staff Congress' approval at the September meeting.
Fiscal Affairs No Report
Personnel Policies and Benefits Rep. A. Moore reported that the Personnel Policies and Benefits Committee still needed to  elect a Chair for the 2006/07 year.
Ad-Hoc No Report.


Regent's Report:  

Regent Pace announced that Paul Goodpaster was nominated to take Jerry Umberger's place on the Board of Regents.  Swearing in for Regent Goodpaster will take place on August 31st.  Regent Pace also announced that the next meeting of the Board of Regent's will be held on Thursday, September 14th.

Old Business:

No old business was brought forth.

New Business:

Chair White brought forth discussion on Domestic Partner's Insurance.  Regent Pace commented that this issue has not been brought before the Board of Regents.  Rep. Nutter commented that the University of Kentucky had information regarding this on their web site which might help clarify it to Staff Congress members.  Rep. Hopper suggested that this be referred to the Personnel Policies and Benefits Committee for consideration and have them report back to Staff Congress at the September meeting.  Rep. King asked if there would be a cost impact to the University.  Rep. LaFontaine suggested that Staff Congress do what is in the best interest of employees, not base it on our personal beliefs.

Chair White informed Staff Congress that money left over from benefits unused goes back to the University.  $4,650 is budgeted to pay each person's health insurance.  Some members of Staff Congress asked where the money goes for those employees who do not take insurance with the University.  Chair White stated he would check on this.

Chair White also announced that parking permits went from $40 to $50 this year.  He stated that he would have liked for this issue to have been shared with Staff Congress prior to the increase.


No discussion was brought forth.


Regent Pace announced that convocation would be held on Tuesday, August 16th at 10:00 a.m.

Rep. LaFontaine announced that move in day will be August 18th.  She will e-mail information before convocation.

Rep. Sammons announced that the football team is already on campus and that the soccer and volleyball teams will be here on Wednesday.  The following is a list of when others will be moving in on-campus.

                RA's     Tuesday, August 8                        Returning Students    Thursday, August 17                   
                Band     Tuesday, August 15                     New Freshmen          Friday, August 18

Rep. Sammons also added that traffic flow will be changed on the days that new freshmen move in.  She also encourage all to limit visitors coming to campus on Friday, August 18th as much as possible.

Rep. Nutter announced that Fresh Fest will take place on Saturday, August 26, noon - 10:00 p.m.  Food, vendors, organizations and community groups will be on hand to welcome students.  Location of the event will be all areas between the Bell Tower and ADUC.  All is free.

Rep. LaFontaine announced that the 10th Annual University Games are coming up. 

Rep. P. Moore announced that all faculty/staff will receive a free Eagle planner this year.  They will be delivered via campus mail.

Our next meeting is Monday, September 11 at 1:00 p.m.

Motion: To adjourn
  Proposed:  Rep. P. Moore Seconded:  Rep. LaFontaine
Called for Vote: Passed

Minutes submitted by:  Lisa Caskey, Secretary