Staff Congress
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JUNE 6, 2006


Ed Beam Shannon Harr Donna King Pam Moore Doug Snedegar Terry White
Lisa Caskey *R. Hinton M. LaFontaine April Nutter *S. Stewart *E. Williams
Rhonda Crisp Phillip James *Jeffrey Liles Darlene Ramey *Todd Thacker Kristie Williams
*Ray Crum David Jessie Rhonda Mackin William Salazar C. Thompson
*L. Hammond *Linda Kegley *Amy Moore *Dallas Sammons Jonell Tobin

*Denotes member was absent

Guests: Roger Barker-Director of Human Resources, Newly elected members: Rick Messer, Shannon Colvin, & Rebecca McGinnis, Newly elected Staff Regent: Lora Pace

Chair Jessie called the meeting to order at 1:00 p.m.  A quorum was present.  Guests were welcomed.

Motion: To approve the May 1, 2006 minutes as submitted
  Proposed:  Rep. P. Moore Seconded:  Rep. James
Called for Vote: Passed


Chair's Report Chair Jessie thanked everyone who attended the luncheon.  He reported that the last three President's Council meetings have been canceled, so there is nothing to report from that.  He spoke with VP Walters yesterday and today about contract letters.  Those letters are being prepared and will be in the mail shortly.  VP Walters indicated that the July pay rate and the January 2007 pay rate will both be included in these letters.

Also, there is a new pay schedule for hourly employees.  Effective July 1, hourly employees will be paid on the 15th and 30th instead of bi-weekly.  Letters are being printed and folded today and should be in the mail tomorrow about this.

Vice-Chair's Report No Report
Secretary's Report Secretary Crisp reported that $62.06 was spent during May for refreshments, $39.00 for Regent Forum postcards, $217.89 for Regent Forum refreshments, $87.45 to Cardinal Office Products, $27.38 for Regent Election run-off memos, and $17.80 for name plates for new members.  The total spent was $451.58, leaving a balance of $995.58 in the supply account.


Committee Reports

Credentials and Elections Rep. LaFontaine reported that since the May meeting, we had the Regent's Forum on May 10th; 45 to 50 people attended.  There were around 20 questions that were asked of the candidates that we didn't have time to get answered.  The suggestion was made that those questions be answered and put up on the Web site.  Staff Congress representative and regent elections were held on May 17.  There is a handout that shows the Staff Congress voting patterns for 2000-2006 in reverse chronological order.  The successful candidates in the Staff Congress Representative race were:

At-Large:  Darlene Allen, Shannon Colvin, & Rebecca McGinnis (all will serve 3 year terms)
Professional/Non-Faculty: Amy Moore & Lonnie Morris (will serve 3 year terms), Donna King (1 year term, finishing out a vacant spot)
Secretary/Clerical: Lisa Caskey (3 year term)
Service/Maintenance: Rick Messer (3 year term), Darlene Ramey (2 year term, filling an unexpired term)

We had to have a run-off election for Staff Regent.  Those results were posted online.

Since the May meeting, we have had one resignation.  Stephanie Stewart has resigned from Staff Congress because she will no longer be employed by the university after June 30.  Since her term was expiring at the end of the month anyway, there is no need to fill the position or appoint anybody.  It is being filled by someone who was newly elected.

We have four vacancies to fill: two in Skilled Crafts, one in Executive/Managerial, and one in the Technical/Paraprofessional category.  The committee will meet before the end of the month and do some wrap-up and also work on the vacancies.  Suggestions are welcome if anyone knows of someone who would be interested in serving on Staff Congress.  The plan is to have the names to vote on at the July meeting.

Rep. LaFontaine thanked everyone who helped with the paper/absentee and online balloting for the Staff Regent run-off.

The turnout for the Staff Congress race and the Staff Regent run-off were the highest ever at 58.1% for both.

University Standing Appointments No Report
Fiscal Affairs No Report
Personnel Policies and Benefits No Report
Ad-Hoc Committee Rep. King reported that at the last meeting, she advised that there were three steps to take to complete the by-laws.  The first step is complete.  They have an official copy of what the by-laws actually should be at this moment.  The next step is when the Credentials and Elections Committee meets and gets their election procedures together for inclusion in the by-laws.  The third step will be to make any other changes as far as the election date and some typographical and wording changes.

Regent's Report - No Report

Old Business - None

New Business 

Rep. Caskey asked Chair Jessie to explain the hourly pay change.  Chair Jessie said the pay dates are changing to the 15th and the 30th effective July 1.  Anyone who is paid hourly including student workers & part-time workers will be affected by this change.  Datatel is the reason for the change.  Everyone should get a letter about this.  Student workers should be notified, but if they don't get the information, staff can share their letter with them.  Rep. Mackin asked if time card entry would also change.  Rep. King said it will change with Datatel beginning in January.  There will be some departments chosen to do testing.  There will be Web time entry and there will be parallel payrolls run for about four months to make sure everything is calculating correctly.  Beginning in January, everyone will go to the new system.  There will be training over the summer and the mandatory Workstudy Supervisor training in July will be expanded to include time entry.

Discussion - None


Rep. P. Moore announced that there are three SOAR's this month: Saturday, June 10, Thursday, June 15 and Tuesday, June 20.

Rep Harr announced that if anyone needs an institutional workstudy to let him know.  He knows a young lady who wants to stay in Morehead for the summer, but she can't find a job.

Rep. Tobin announced that there will be a retirement reception for Carol Morella on June 26 from 2-4 p.m. in the Grants & Contracts office.  She served on Staff Congress a long time.

Chair Jessie announced that the July meeting will be on July 10 instead of July 3.  As usual, it will be at 1 p.m. in the Riggle Room.

Motion: To adjourn
  Proposed:  Rep. James Seconded:  Rep. Ramey
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary