Staff Congress
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6 March 2000

**Scottie Barker, Sharon Beller, Larry Besant, Thelma Bumgardner, Vincent Butler, *Joy Cecil, Dan Connell, Patty Eldridge, Lois L. Hawkins, Stephanie Stewart, Rosemary Hinton, Betty Sue Hurley, David Jessie, *Della Johnson, Linda Kegley, Velda Mabry, Rhonda Mackin, **Zach McClurg, *Pam Moore, **Carole Morella, Joel Pace, Belva Sammons, Dallas Sammons, **Wilma Stegall, Larry Stephenson, **Jack Templeman, Todd Thacker, Madonna Weathers, Kenny White

*Prior Notification;         **No Notification

Guests: Roger Barker, Director, Office of Human Resources

The meeting was called to order by Chair Thacker at 1 p.m. Minutes of the February 7 meeting were reviewed.

MOTION: February 7 minutes were accepted.

Proposed: VC Stephenson Seconded: Rep. Kegley

Called For Vote: Passed

CHAIR’S REPORT - Honorary Doctorate Committee has chosen Paul Maddix, recipient of the National Doctors Award 1999, and Father Ralph Betting, Mt. Christian Project as this commencement’s honorees.

Regulation 901.01 Public Record Viewing has been adopted.





Standing Committee on Appointments – No Report.

Credential and Elections Committee – Committee Chair Stephenson reviewed the election/nomination packet that was sent to everyone on campus. The Blue Sheet is the schedule of the election process. Nomination sheets for Staff Congress positions and Staff Regent’s election were reviewed. The Staff Regent nominee must have 10 signatures plus nominee’s signature to be considered. All nomination sheets should be given to Chair Thacker or VC Stephenson. Vacancies as of June 30th were reviewed. Voting will begin at 7 a.m. and end at 5 p.m. Volunteers for manning the election booths will be announced closer to election time.

Committee Chair Stephenson did suggest looking at Staff Congress Constitution and By-Laws for the number of EEOC positions allowed in the At-Large category. Review of Constitution and By-Laws is highly recommended.

Fiscal Affairs Committee – Committee Chair B. Sammons said a maximum of a 2% salary increase is being considered at this time and that is all the information that has been received.

Personnel Policies and Benefits Committee – Committee Chair Hawkins reported that the University Employees Benefits Committee met on February 29. Topics discussed in the meeting were as follows:

  1. Problems with Anthem in January,

    The biggest problem MSU experienced was getting Anthem to enter the change to the new Blue Preferred HMO into their system. MSU completed the necessary paperwork, forwarded it to Anthem on a timely basis, and continued to follow-up on the status of the change in medical coverage throughout the month of December. On December 31, Anthem notified Mr. Markwell that they did not have the Blue Preferred HMO plan loaded into the system. This created problems for those employees who tried to use the plan after January 1. This problem was not unique to MSU but affected the majority of Anthem’s larger groups. This resulted in out-of-pocket expenses for prescriptions and doctor visits. Employees are encouraged to submit these expenses for reimbursement from Anthem.

  2. HMO prescription rising costs with co-pays,

    Employees saw a change from a $5 co-pay to a tiered $5 for generic/$15 for name brand plan. This was due to MSU having a larger cost with the $5 co-pay. MSU does have a lower utilization of generic drugs in comparison to peers across the state. Had MSU not elected to make this change, all employees would have experienced an increase in out-of-pocket expenses. Premiums would have been increase for all. The tiered system will affect prescription users; it will not cause a rate increase.

  3. HMO Prescription Mail Order Service,

    This service would provide prescription drugs prescribed by employee physician at a lower cost to the employee. This is another way to save the employee money.

  4. Possibility of changing MSU’s enrollment period,

    Rep. Stewart asked Mr. Markwell about changing the enrollment period from November to October so that it would coincide with the State government enrollment period. He did not encourage this approach, as it would decrease the amount of history MSU could provide to possible health insurance companies that would join the bid process.

  5. CHA as a health insurance administrator, and

    Mr. Markwell suggested that MSU look at using CHA as an insurance administrator instead of just considering Anthem. CHA would be allowing MSU to use its network of physicians and healthcare facilities as Anthem does now. This would not be CHA insurance, it would be in an administrator capacity only.

  6. Long-term disability insurance.

    This insurance is being researched due to retirement systems having limited disability benefits. The optional retirement plans offer no long-term coverage. Kentucky Teachers Retirement Systems (KTRS) and Kentucky Employees Retirement Systems (KERS) does offer some coverage after 5 years of service. KERS offers coverage until age 65. KTRS appears to offer coverage for only 5 years. (There will be a review to determine the accuracy of this information.) This would not be a self-insured plan and the plan would be funded by MSU with no employee contribution. The long-term disability insurance is in the discussion stage at this time and has not been submitted to the President for consideration. Cost is estimated at $9,500 per month to cover all MSU employees.

    Rep. Besant asked if there would be money left over from the insurance this year and if projected where that money would be used. Mr. Barker to report on at next Staff Congress meeting.

    Rep. Besant also asked about the vacancy freeze. What was the status on the freeze and would Mr. Barker report on this?

OLD BUSINESS – Rep. D. Sammons has the Staff Congress Web Site ready to up-load on the system but it has not been done at this time. Chair Thacker asked Mr. Barker the status of the Tuition Waiver information requested Mr. Barker stated that he did not have the number for dependant usage of tuition waivers but would report on at next meeting.

NEW BUSINESS - Rep. Hurley requested Staff Congress review the possibility of MSU employees using 2 or 3 Vacation or Sick days as personal days. Most departments’ employees have to schedule vacation days a week or more in advance. This would allow employees to use existing vacation or sick days at short notice without penalty from supervisor. No explanation would be required for these days, they would be submitted as if request in advance. Chair Thacker asked this be brought out in next Staff Congress meeting in the form of a motion.

SACS Update – Rep. Connell reported that the SACS Visiting Team is on campus. They do have all interviews scheduled and it appears to be going well. The Team will leave on Wednesday, at that time they will issue a verbal report with a written report to follow in approximately four weeks.


March    7 - Regional Tournaments Begin at AAC

              8 - Boys games

              9 - Girls games

            10 - Boys Semi-Finals

            11 - Boys & Girls Finals

Admission to games are as follows:

$5 Boys general seating 

$6 Boys reserve seating

$5 Girls all seating

No student tickets available

April 3, 2000 Next Staff Congress Meeting – Riggle Room

MOTION: Adjournment 1:40 p.m.

Proposed: Rep. Butler

Seconded: Rep. D. Sammons

Called For Vote: Passed

Minutes by: Lois L. Hawkins, Secretary