MOREHEAD STATE UNIVERSITY
STAFF CONGRESS MINUTES
Special Called Meeting for the Staff Congress Election Process
March 18, 2002
MEMBERS:
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Sharon Beller
Larry Besant
T. Bumgardner
*Vincent Butler
Gene Caudill
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Joy Cecil
Rhonda Crisp
Lana Fraley
*Patty Eldridge
Michael Hopper
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David Jessie
Linda Kegley
Rhonda Mackin
Jackie McCleese
*Zach McClurg
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Pam Moore
Carole Morella
*Lonnie Morris
Lora Pace
Darlene Ramey
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Belva Sammons
Dallas Sammons
Tim Smith
Jeannine Stevens
*Stephanie Stewart
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Willis Taylor
Todd Thacker
*Jonell Tobin
Madonna Weathers
Rick Williams
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*Denotes member was absent
Chair Weathers called the meeting to order at 1:10 pm in the Eagle Room of ADUC. A quorum was present. The purpose of the called meeting was to finalize the election process for the Staff Congress to be held in May 15, 2002
Rep. Hopper, Credentials and Elections Committee Chair presented the following proposal from the committee:
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Motion:
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The Credentials and Elections Committee recommends that voting in the May 1, 2002 Staff Congress election be conducted in the same manner as previous elections, with voting machines set up in a polling place in the lobby of ADUC.
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Proposed: C&E Committee
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Seconded: Rep. Pace
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Called for vote by ballot:
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Defeated. Yes - 9 votes: No - 13 votes
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Rep. Hopper presented additional information to the congress. There are approximately 730 staff members eligible to vote in the 2002 election. In 2001, there were 661 eligible voters and 676 eligible voters for the 2001 election. Of the current 730 eligible voters, 161 do not have an AIMS account to vote on-line. 110 of these staff are employed in the physical plant. 37 of the 110 do not have an account established and 73 have accounts, but have not activated the account. The remaining 51 eligible voters are dispersed across the campus. Rep. Hopper shared an email from Susette Redwine regarding the recent on-line Student Government Association primary election. This year's primary election participation was up 40.5% from last year. 586 students voted in the primary election, which was an increase of 87% over the 2000 primary election. Chair Weathers indicated the cost of the maintaining voting machines for the election to be approximately $800.
After the defeat of the above recommendation, the following was proposed:
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Motion:
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Staff Congress elections be held using the two options: computerized voting as stated in the memo sent to all staff on March 1, 2002 and paper ballot. Staff who wish to vote with paper ballots and absentee voters must request an official ballot from Mike Hopper, Chair of the Credentials and Elections committee on or after Monday April 15, 2002 in 322 Allie Young Hall or by scheduled times at various locations across campus. Completed paper ballots must be returned no later than 4:30 pm, Friday May 8, 2002. The ballots will be turned in at various campus locations to be announced. Voters who request paper ballots will locked out of the computerized election on May 15, 2002.
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Proposed: Rep. Pace
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Seconded: Rep. Besant
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Called for vote by ballot:
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Defeated: Yes 11 votes No - 12 votes
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As a result of the defeat of the 2 different proposals, Chair Weathers appointed an Ad Hoc Committee to come up with an election process to be presented at the April 1st, Staff Congress election. The committee is composed of the following staff congress representatives with Vice-Chair Jessie to chair the committee:
Sharon Beller Lora Pace
Pam Moore Jeaninne Stevens
Carole Morella Willis Taylor
ANNOUNCEMENTS:
Chair Weathers announced that she would be resigning from the Staff Congress due to her new assignment as Vice-President for Student Life. Rep. Morris has submitted his resignation due to job responsibilities that keep him from attending Staff Congress meetings. The resignations will add one At-Large and one Professional/Non-faculty positions to be filled.
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Motion:
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To adjourn
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Proposed: Moore
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Seconded: Caudill
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Called for vote:
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Passed
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Minutes submitted by: Dallas F. Sammons, Secretary
