Staff Congress
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MOREHEAD STATE UNIVERSITY

STAFF CONGRESS MINUTES

March 4, 2002

MEMBERS:

Sharon Beller

Larry Besant

T. Bumgardner

Vincent Butler

Gene Caudill

Joy Cecil

*Rhonda Crisp

Lana Fraley

Patty Eldridge 

Michael Hopper

David Jessie

Linda Kegley

*Rhonda Mackin

Jackie McCleese

*Zach McClurg

*Pam Moore

Carole Morella

*Lonnie Morris

Lora Pace

Darlene Ramey

*Belva Sammons

Dallas Sammons

Tim Smith

*Jeannine Stevens

Stephanie Stewart

Willis Taylor

Todd Thacker

*Jonell Tobin

Madonna Weathers

Rick Williams

*Denotes member was absent

 

Guests:    Roger Barker, Human Resources Director

 

Chair Weathers called the meeting to order at 1:06 pm in the Riggle Room of ADUC.  A quorum was present.

Motion:

To approve the February minutes.

 

Proposed: Rep. Besant

Seconded:  Rep. Ramey

Called for vote:

Passed

 

Chair's report:

Chair Weathers had email conversations with Roger Barker, Human Resources Director regarding staff concerns about the the feed back of evaluations for up line supervisors and employees receiving credit for personal development opportunities.

 

 Roger Barker informed the congress that evaluation surveys were sent out for upper level supervisors.  The President's survey goes out to everyone.  The Vice-President's survey goes out to the employees of that particular division.  Those results are shared with the President.  The President is to share his survey results with the Board of Regents.  This is according to university policy.  The Office of Human Resources is working on updating the questions on the surveys.  There will still be no place on the survey for subordinates to provide feedback on the supervisor's evaluation.  There is not an area on the performance appraisal form to give the employee credit for professional/personal development.  They can be put on the accountabilities section of the appraisal.

 

 Vice Chair's report:

None

Secretary's report:

None

 

Committee Reports

 

 Credentials and Elections:

Rep. Hopper reported that 65 of 67 building maintenance employees had indicated they would not vote on computer.  They memorandum regarding the May election had been sent to all staff members.  There was a controversy over the memo due to the on-line election process.  Concern was expressed that they committee did not vote on the memo/process.  Due to this controversy, staff congress recessed in order for the committee to convene and discuss the problem.

Standing Appointments Sub-Committee:

Recommends Larry Besant to replace Barbara Anderson (who cannot be identified as staff member at MSU) on the Planning Committee.  Doug Snedegar has changed position and was the non-exempt at-large member of the Job Classification Review Committee.  The committee recommends Rhonda Mackin the alternate in that position replace Doug Snedegar and appoint Pam Moore as the alternate at-large non-exempt representative to replace Rhonda Mackin.  Rep. Stewart will be changing positions, but this will not effect her classification regarding serving on committees to which she has been appointed.

Fiscal Affairs:

In the absence of Chair B. Sammons, Rep. Caudill reported on the budget committee meeting.  President Eaglin is agreeable to giving a 2% across the board raise to hourly employees, but would like to have merit pool for exempt employees that would be 1.2% across the board and .8% merit.  The Fiscal Affairs Committee of Staff Congress met and recommends the Staff Congress stand by their original recommendation that any salary increase up to the cost of living be distributed equally across the board to employees.  Lora Pace will represent the committee at the next budget committee meeting since Committee Chair B. Sammons is out of town and cannot attend the meeting.

Personnel Policies and Benefits:

No report

University Employees Benefits:

Roger Barker has placed the tuition waiver for retirees and dependents on the docket.  The tuition waiver for retirees and their dependents passed the university benefits committee.  Retirees must have 20 years of MSU service to be eligible for this benefit.  The recommendation has been sent to Dr. Eaglin and the administration for review.

The committee is gathering information for payroll deductions.

OLD BUSINESS

 

Motion:

The congress recess to allow the Credentials and Elections Committee to discuss the election memo. 

 

Proposed:  Rep. Caudill

Seconded:  Rep. Pace

Called for vote:

Passed

 

Motion:

The Credentials and Elections Committee recommends to keep the nomination process as presented and the election process be revisited.  At the April Staff Congress Meeting, the Credentials and Elections Committee will present an election process that will not disenfranchise any voters.  If deemed necessary a special called meeting will be held.

 

Proposed:  Cred. & Elect. Comm.

Seconded:  Rep. Pace

Called for vote:

Passed

 

Motion:

Recommends Larry Besant to replace Barbara Anderson (who cannot be identified as staff member at MSU) on the Planning Committee

 

Proposed:  Standing Appointments Sub-Committee

Seconded:  Rep. Jessie

Called for vote:

Passed

 

Motion:

Recommends Rhonda Mackin to replace Doug Snedegar on the Job Classification Appeals Committee. Pam Moore replace Rhonda Mackin as the at-large non-exempt representative on the committee.  Rep. Stewart remain in her committee appointments.

 

Proposed:  Standing Appointments Sub-Committee

Seconded:  Rep. Williams

Called for vote:

Passed

 

Motion:

The Staff Congress stand by their original recommendation that any salary increase up to the cost of living be distributed equally across the board to employees.

 

Proposed:  Cred. & Elect. Comm.

Seconded:  Rep. Fraley

Called for vote:

Passed

 

Rep. Bumgardner is not able to serve on the University Service Committee due to the committee meeting at 3 pm which is the time she gets off work.  Chair Weathers will check with the committee chair to see if the meeting times can be changed so that Rep. Bumgardner can remain on the committee.

 

NEW BUSINESS

 

The Personnel Policy and Benefits Committee is to work on a process for subordinates to evaluate up line supervisors and working service in the evaluation process.

 

Rep. Stewart will present to the University Employees Benefits Committee a proposal to allow employees donate vacation time rather than sick time to the university sick leave pool.  This is similar to what state government is doing.  She has also presented a proposal to increase the amount of vacation time an employee may carry over based on their years of employment

 

Rep. Caudill had two items he would like for the University Employees Benefits Committee to look into.

  • A firm interpretation of the Family sick days.
  • A firm interpretation of  FMLA days.

The way the policy is written is not the way Human Resources is interpreting the policy and is inconsistent with the federal Family Medical Leave Act.

 

Rep. Kegley questioned why grandchildren are not included as "immediate family" for family sick leave.  Other policies are inconsistent in what "relatives" are included in taking off for sick/funeral leave.  Rep. Stewart will take these concerns to the University Employees Benefits Committee.

 

ANNOUNCEMENTS:      NONE

 

 Motion:

To adjourn

 

Proposed:  Jessie

Seconded:  Pace

Called for vote:

Passed

Minutes submitted by:  Dallas F. Sammons, Secretary