Staff Congress
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July 2, 2001


Sharon Beller

*Larry Besant

Thelma Bumgardner

Vincent Butler

Gene Caudill

Joy Cecil

Rhonda Crisp

Lenore Dixon

Lana Fraley

*Patty Eldridge

*Michael Hopper

David Jessie

Linda Kegley

Rhonda Mackin

Zach McClurg

Pam Moore

*Carole Morella

Lonnie Morris

Lora Pace

*Darlene Ramey

Belva Sammons

Dallas Sammons

*Tim Smith

Stephanie Stewart

Willis Taylor

Todd Thacker

*Jonell Tobin

Madonna Weathers

Rick Williams

*Denotes member was absent


Guests:            None


Chair Weathers called the meeting to order at 1:11 p.m.  A quorum was present. New members Rhonda Crisp, Lonnie Morris, Lora Pace, and Willis Taylor were welcomed by Chair Weathers and received Staff Congress pins. 


MOTION:           To approve the June meeting minutes.

                                    Pr  Rep. Thacker         Seconded: Rep. Dixon

Called for vote:           Passed


Chair Weathers asked for a motion to suspend the agenda in order to elect new Staff Congress officers for the 2001-2001 year.


MOTION:           Suspend the agenda to elect Staff Congress officers for 2001-2002

                                    Proposed:  Rep. Dixon Seconded:  Rep. Cecil

Called for vote:           Passed




Parliamentarian B. Sammons conducted the election.  Representative's McClurg and Mackin served as tellers for the election.


MOTION:           Rep. Weathers nominated for Staff Congress Chair.

                                    Proposed:  Rep. Thacker         Seconded: Rep. Caudill

Called for vote:           Passed


MOTION:           To cease nominations for Staff Congress Chair.

                                    Proposed:  Rep. Caudill           Seconded: Rep. Thacker

Called for vote:           Passed

Rep. Madonna Weathers accepted the nomination for Staff Congress Chair and was elected by acclamation.


Representative's Pam Moore and David Jessie were nominated for Staff Congress Vice-Chair.

MOTION:           To cease nominations for Staff Congress Vice-Chair.

                                    Proposed:  Rep. Thacker         Seconded: Rep. Williams

Called for vote:           Passed

Ballots were distributed, collected, and counted by the tellers and Parliamentarian.  Rep. Jessie was elected as Vice-Chair of the Staff Congress.


MOTION:           Rep. Dallas Sammons nominated for Staff Congress Secretary.

                                    Proposed:  Rep. Thacker         Seconded: Rep. Jessie

Called for vote:           Passed


MOTION:           To cease nominations for Staff Congress Secretary.

                                    Proposed:  Rep. Caudill           Seconded: Rep. Jessie

Called for vote:           Passed

Rep. Dallas Sammons accepted the nomination for Staff Congress Secretary and was elected by acclamation.


CHAIR'S REPORT –  Ron Morrison of the Faculty Senate will not be available to send a representative to discuss the COSFL position paper until after school starts in August.  Vice-President Dailey and Chair Weathers are discussing the Academic Department Specialist I & II positions.  VP Dailey indicated to Chair Weathers that Human Resources did have control of the administration of the program.  Carol Reeves, a staff member from Eastern Kentucky University had contacted Chair Weathers requesting assistance from the MSU Staff Congress in organizing a staff congress at EKU.  Chair Weathers would like for the Executive Committee and other key members of the congress to meet with the EKU staff.




SECRETARY'S REPORT – Secretary D. Sammons reported that the Staff Congress dictation machine has quit working and requested the congress purchase a new one.  Chair Weathers has ordered a new dictation machine for the Staff Congress.


Committee Reports


Credentials and Elections Committee – No report.  Staff Congress Chair Weathers reminded the congress there is still a vacancy in the Technical/Paraprofessional category and suggested the committee investigate the possibility of combining the category with another category.


 Standing Appointments Sub-Committee – No Report.  Chair Weathers asked the Credentials and Elections Committee Chair Hopper contact former committee chair Rosemary Hinton to see if anyone in the Technical/Paraprofessional category was interested in serving on the congress.


Fiscal Affairs Committee – No report.


Personnel Policies and Benefits Committee – No report.  Human Resources had called Rep. Stewart wanting to know who was chair of the University Standing Benefits Committee.


Regent’s Report – None






MOTION:           Approve travel for a group of staff congress representatives to meet with representatives from Eastern Kentucky University interested in forming a staff congress at EKU.

            Proposed:        Rep. Dixon                   Seconded:  Rep. Stewart

Called for Vote:           Passed


Rep. B. Sammons requested the congress investigate the possibility of staff members auditing classes without having to pay for them.  Currently Financial Aid will only approve a tuition waiver if the staff member is taking the class for credit or pass/fail.  This was referred to the Personnel Policies and Benefits Committee.


The following congress members were appointed to a committee:



                 Rhonda Crisp - Personnel Policies and Benefits

                  Lonnie Morris - Credentials and Elections

                  Lora Pace - Fiscal Affairs

Willis Taylor - Standing Appointments

Pam Moore - Fiscal Affairs



  • Rep. Caudill informed the congress University Boulevard would be closed beginning July 17th for resurfacing.  New furniture is being moved into Cartmell Hall beginning today (July 2, 2001).
  • Weather permitting, the Fields Hall project should be completed by the first week of August.
  • The Administrative retreat will be August 7th at Sheltowee County Club.
  • The computer lease program has been changed from Gateway to IBM.
  • Xerox will be servicing all of the copy machines on campus.
  • Distribution of merit pay has not been distributed to supervisors.
  • The September meeting of the Staff Congress will be moved to September 10th due to the first Monday the University is closed for Labor Day.


MOTION:                 Adjournment

                                    Proposed:  Rep. Stewart                    Seconded: Rep. B.Sammons

Called For Vote:           Passed.  Meeting adjourned at 2:10 p.m.

Minutes by:                    Dallas F. Sammons, Secretary