Staff Congress
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OCTOBER 7, 2002


Darlene Allen Lisa Caskey Mike Hopper Tina McWain Belva Sammons Stephanie Stewart
Sharon Beller Joy Cecil David Jessie Pam Moore Dallas Sammons Willis Taylor
Brad Bennington Gaylena Cline Linda Kegley Carole Morella *Rhonda Sloan Jonell Tobin
Larry Besant Rhonda Crisp M. LaFontaine Lora Pace Tim Smith *Barbara Ward
T. Bumgardner Lana Fraley Rhonda Mackin Darlene Ramey Doug Snedegar Rick Williams

*Denotes member was absent

Guests: Roger Barker-Director of Human Resources, Gene Caudill-Staff Regent & Director of Physical Plant, William Hudson-Associate Dean, Academic Support & Retention, Noel Williams-Employment & Training Manager, Human Resources

Chair Pace called the meeting to order at 1:05 p.m.  A quorum was present. 

Business was suspended for a presentation concerning staff development ideas from Dr. William Hudson, Associate Dean of Academic Support and Retention and Noel Williams, Employment and Training Manager in the Human Resources office.  Mr. Williams said they have been working on ways to keep students in school and let them know that someone is interested in them.  He passed out an information packet titled Creating a Student Support Culture at Morehead State University.  They have implemented a 'Whom to See' list on the MSU Web site that gives students a person to see, locations, phone numbers, email addresses, etc. and have placed bookmarkers at different locations for students to pick up.  They have also given the bookmarkers to MSU 101 classes and are going to use them at Meet MSU Nights.  They are planning a future workshop series on Customer Service and Telephone Etiquette for upfront people that deal with students.  Dr. Hudson referred to the Pride and Promise document which is the strategic plan for the university.  Under 'Administration', Goal #4 Effective Administration, they are trying to meet objectives 4-1 and 4-4.  It was recommended by the Human Resources Ad-Hoc Committee on Professional Development that Staff Congress be included since there is a variety of personnel involved.  They would like to have input and are soliciting support from Staff Congress.  Dr. Hudson suggested that Staff Congress appoint someone to this committee to attend meetings and report back with information.

Chair Pace welcomed Rep. Tobin back from sick leave.

Motion: To approve the September 9, 2002 minutes as submitted
  Proposed:  Rep. Moore Seconded:  Rep. Besant
Called for Vote: Passed


Chair's Report The Secretaries Test Simulation will be today at 3 p.m.  A group from Staff Congress will attend the simulation and report back at the next meeting.  

There doesn't seem to be very much information about health insurance yet.  Roger Barker reported that Human Resources has mandated that the provider give projections by the end of today.  Human Resources will email all University Employee Benefits Committee members about scheduling a meeting for Thursday at 2 p.m.  Human Resources will have their recommendation after the meeting and one or two preliminary recommendations will be given to the cabinet Thursday afternoon.  The cabinet will make the final decision.  The enrollment period starts the last week in October.  The deadline date for the rate to be established is mid-October.  As a total plan we are running in the black after the second quarter.  

There is now an email address for Staff Congress, it is  The address will be publicized in an upcoming issue of the Human Resources newsletter and we will send out a couple of pieces of promotion.  It is not meant to replace constituents contacting members, but is a place for someone to send a quick email.  

Reading Day will continue through the spring semester.  It will be reevaluated at that time.  A summary of comments from members of Staff Congress were sent on to Provost Moore.  A copy of these comments was handed out.  

The Standing Appointments Subcommittee is not an official committee of Staff Congress at this time.  Probably at the next monthly meeting, we will start the process to make it an official committee in the bylaws.  

Rep. Fraley has resigned from Staff Congress.  She is retiring from the university at the end of this month so this will be her last meeting.  We wish her well and hate to lose her as a member of Staff Congress.  We will look into appointing a replacement for her.  

If anyone is interested in serving on the Professional Development Committee, express your interest after the meeting.  Staff Congress will appoint a couple of members to this committee.  Be thinking about ideas for Staff Development before the next regularly scheduled meeting.

Vice-Chair's Report ADUC is no longer going to be available as a location for our meetings.  The November and December meetings will be in 302 Breckinridge and the January through July meetings will be in 309 Breckinridge.
Secretary's Report We spent $72.67 out of the supply account for the month of September.  There is $2,996.81 remaining.  A link has been added to the main Staff Congress page for the new email address.


Committee Reports

Credentials and Elections Rep. LaFontaine reported that she now has all the files from Rep. Hopper.  The committee will be having a meeting shortly to discuss procedures to fill the remainder of the term left vacant by the retirement of Rep. Fraley.
Standing Appointments Subcommittee Rep. Stewart reported there have been several appointments to committees; they are as follows:

*Affirmative Action Committee - No one from the Executive Managerial category expressed an interest, so Chair Pace and Rep. Stewart asked Bill Hudson if he would be interested, and he volunteered to serve. *Employee Benefits Committee - Jeff Edgens *Job Reclassification Review Committee - did not need an appointment *Library Committee - April Nutter *Planning Committee - Rosemary Hinton *Scholarship Committee - Jackie Scott *Service Committee - need to make an appointment *Student Disciplinary Committee - Jeff Spradling has resigned his position at MSU leaving a vacancy on this committee; Debbie Abell has been appointed. *Student Life Committee - Christopher Hensley *Student Media Committee - Six names have been submitted to the president; we haven't heard back from him yet. *Technology & Resource Committee - need to make an appointment *Wellness Committee - Sandra Adkins and Scott Johnson

Rep. Stewart noted that she tries to look at the makeup of the committees and balance them with male/female members.  Also EEO categories have to be considered.  She tries to appoint people that have volunteered via the survey.  It is important to get more people involved.

Chair Pace reminded us that we do not need to vote on these appointments because in the August meeting we gave the committee the right to make the appointments.

Fiscal Affairs Rep. B. Sammons reported that she had not had a chance to get the committee together, but is planning to start work on the evaluation process for upper level administrators.  There is an Evaluation Committee for the Senate being chaired by Terry Irons.  They are looking at the procedure and starting the process of recommending some things.  They meet every other Thursday.  On October 24, they want the Fiscal Affairs Committee to meet with them at 4:30 in the afternoon.  Hopefully, everyone on the committee can arrange their schedule to attend this meeting.
Personnel Policies and Benefits Rep. Besant reported that neither the Personnel Policies & Benefits Committee nor the University Employee Benefits Committee has met since our last meeting.  

Rep. Besant asked Roger Barker if he understood correctly that the cabinet will meet this Thursday, if the University Employee Benefits Committee will also meet, and if there would be comparative information about what state government and other universities are doing about health insurance.  Mr. Barker said that it is the University Employee Benefits Committee that meets this Thursday.  He doesn't know when the cabinet will meet.  Any information that Human Resources has about health insurance comparisons will be made available.

Old Business 


New Business

Rep. Stewart voiced a complaint about our open enrollment period being different from state government and county school systems.  Roger Barker emailed upper level administrators about this issue.  Human Resources doesn't determine when we have open enrollment.  We can't have it until they get re-insurers numbers.  One time Human Resources tried to move open enrollment back a week to coincide with state government; then they moved theirs up a week.  We have a three year contract with CA.  When that contract is up, Mr. Barker believes that Human Resources can make the presentation of data part of the next contract and tell them up front that we want the information by August 10; then we could have open enrollment in September if the administration wants too.  That could not begin contractually until 2004.  The issue is not being ignored.  Chair Pace asked the Personnel Policies and Benefits Committee to look at this issue.



Regent Report

The Board of Regents met a week from last Friday at the West Liberty facility.  They settled some housekeeping chores and discussed the satellite location, the Martindale property lease-purchase, and approved personnel actions.

The lack of state funding is affecting us.  We don't see it directly because we're still getting paid and we still have an operating budget.  Because we do not have a state budget, we cannot sell bonds.  The bond rating of the state may be dropped which will cost us in interest.  There will probably not be a state budget until January at the earliest.  There are rumors of a major budget cut.  No one can say for certain how much it will be.  Officially nothing has been announced.  We badly need a state budget.

Rep. D. Sammons asked if there was going to be an increase in housing fees for next semester.  Some students have been inquiring.  Regent Caudill said that nothing has been brought before the board.  Chair Pace heard that there would not be an increase in housing fees for next semester because that would not be fair since students had previously been given the rates for both semesters.

There is a projected significant increase in tuition for next fall or the year after that.


There will be a special called health insurance meeting on October 14 at 1 p.m. in the Riggle Room.

The next regular meeting will be November 11 in 302 Breckinridge.

Regent Caudill announced that work will probably begin on the ADUC project in the next week to ten days.  The first phase will be street realignment.  The contractor is D.W. Wilburn.  There should be very little disruption until they get ready to redirect traffic.  The street will be open for homecoming.

Rep. Tobin gave an open invitation for Staff Congress to meet at the West Liberty facility if they ever want.  She appreciates the expressions of concern for her health and is thankful to be back.

Motion: To adjourn
  Proposed:  Rep. Stewart Seconded:  Rep. LaFontaine
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary