Staff Congress
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MOREHEAD STATE UNIVERSITY

STAFF CONGRESS MINUTES

SEPTEMBER 9, 2002

MEMBERS:

Darlene Allen Lisa Caskey Mike Hopper Tina McWain Belva Sammons Stephanie Stewart
*Sharon Beller Joy Cecil David Jessie Pam Moore Dallas Sammons Willis Taylor
Brad Bennington Gaylena Cline Linda Kegley Carole Morella Rhonda Sloan *Jonell Tobin
Larry Besant Rhonda Crisp M. LaFontaine Lora Pace Tim Smith Barbara Ward
T. Bumgardner Lana Fraley Rhonda Mackin Darlene Ramey Doug Snedegar Ricky Williams

*Denotes member was absent

Guest: Roger Barker, Director of Human Resources

Chair Pace called the meeting to order at 1:05 p.m.  A quorum was present. 

Motion: To approve the August 5, 2002 minutes as submitted
  Proposed:  Rep. LaFontaine Seconded:  Rep. Stewart
Called for Vote: Passed

 

Chair's Report The Administrative Retreat was held on August 23.  The President has started contacting staff about salary discrepancies within units.  He will be asking a group of staff to look at salary compression and other discrepancies.  There will probably be an Ad-Hoc committee at a later date.  There will be a Public Forum for the Space Science Center on September 17 at 8 p.m. (The correct date and time is Monday, September 16 at 7 p.m.)
Vice-Chair's Report No Report
Secretary's Report Some people were absent at the August meeting so the email/address list was passed around again.  The month of August $79.36 was spent, leaving a remaining supply balance of $3,069.48. The minutes were attached to an email this month so everyone could view them without having to go to the web page.  In Netscape you must move your pointer up higher to be able to click on the minutes.  There is not a problem if viewing in Internet Explorer. A note will be made on the web page that it is best to view the minutes in Internet Explorer.

 

Committee Reports

Credentials and Elections No Report
Standing Appointments Subcommittee Rep. Stewart reported that Bill Redwine has been appointed to the Intercollegiate Athletics Committee and Amy Moore has been appointed to the Student Disciplinary Committee.  The committee is still working on an appointment to the Library Committee.  There were 760 surveys sent out, but no one from the Service Maintenance category responded. 
Fiscal Affairs Rep. B. Sammons reported that the committee is waiting for information from Roger Barker on whether the Faculty Senate has done anything about the evaluations for upper level administrators issue.  The committee will meet after they receive information from him.
Personnel Policies and Benefits Rep. Besant reported that the Personnel Policies and Benefits Committee had two meetings, August 8 and August 27. A quorum was present at both meetings. By invitation, Roger Barker attended the August 8 meeting and members of the MSU Retirees Association attended the August 27 meeting.  In the future, a member of the Retirees Association will be invited to attend any Personnel Policies and Benefits committee meetings that involve issues of importance to them.  The committee has recommendations for five personnel policy changes and will bring them up under 'New Business' for approval.  The committee was unanimous in all decisions.  PG 9&10-The committee will recommend approval as redrafted.  There was nothing controversial or questionable with these policies.  PG 48-There were editorial and rewording changes.  The Committee added a table for accumulation rates for each period of university service.  Staff will now be able to accrue vacation when on initial probation, but can't take vacation while on probation.  If the initial probationary period is extended, the employee will continue to accrue vacation hours, but cannot take vacation time until successfully completing the probationary period.  PG 49-In the paragraph under 'illness or injury' add to the list:  grandparents, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law.  PG 52-The committee will recommend approval as redrafted.  Other items discussed by the committee  included:  (1) After meeting with staff member Sue Luckey and the current Retiree Association President at the August 27 meeting, the committee decided not to pursue the tuition waiver benefit for retirees and spouses any further.  (2) When an employee retires, the Office of Human Resources gives them a list of benefits.  (3) Kentucky State Law 164.248 allows citizens 65 and older to go to a state university tuition free.  (4) In addition to 65 or older, there are 11 other categories of people that can go to school tuition free.  

 

Old Business 

None

New Business

Motion: To approve revisions to PG 9 & 10 as redrafted
  Proposed:  Personnel Policies & Benefits Committee Seconded:  Rep. Morella
Called for Vote: Passed

 

Motion: To approve revisions to PG 52 as redrafted
  Proposed:  Personnel Policies & Benefits Committee Seconded:  Rep. Moore
Discussion: Under 'Conditions of Leave' 12 work weeks during any 12 month period is being changed to the fiscal year (July 1 - June 30).  The 12 weeks do not have to be consecutive.  Where does this policy address the 12 days of sick leave that an employee can take for sick family?  That is under a different policy and is not included in PG 52.
Called for Vote: Passed

 

Motion: To change the November meeting date from November 4 to November 11 due to pre-registration
  Proposed:  Rep. Moore Seconded:  Rep. LaFontaine
Called for Vote: Passed

 

Motion: To approve revisions to PG 48 as redrafted
  Proposed:  Personnel Policies & Benefits Committee Seconded:  Rep. Mackin
Discussion:

The following issues were raised as areas of concern in regard to PG 48:

  • Should all service at MSU count towards sick leave and vacation leave?  Employees are awarded a pin for total years of service, but Human Resources only recognizes continuous years of service in reference to accrual of vacation and sick time.  Does the university have any obligation to employees that return to work at MSU?
  • Should accumulation of vacation time be based on years of service?  (For example: 5 years of service-30 days of accumulation allowed, 10 years of service-60 days of accumulation allowed, etc.)
  • Should employees be allowed to contribute vacation days to the sick leave pool instead of losing them if they have reached their limit?  If that were allowed, they could save their sick leave towards retirement and donate vacation days instead.
  • How do other Universities handle these issues?

Congress would like for the Personnel Policies and Benefits Committee to look at these issues and report back.

Called for Vote: Passed

 

Motion: To approve revisions to PG 49 as redrafted with the following additions:  grandparents, brothers, sisters, mother-in-law, father-in-law, brothers-in-law, sisters-in-law
  Proposed:  Personnel Policies & Benefits Committee Seconded:  Rep. Morella
Discussion: The following issues were raised as areas of concern in regard to PG 49:
  • Should 'significant other' be added to the list of family that sick leave days may be used for?
  • Should we have to pinpoint who we are taking care of with our sick time?
  • PG 49 has the same problem as PG 48 in reference to continuous years of service.

Congress would like for the Personnel Policies and Benefits Committee to look at these issues and report back.

Called for Hand-Count Vote: Defeated

 

Motion: To approve revisions to PG 49 as redrafted with the following additions:  grandparents, brothers, sisters
  Proposed:  Rep. Besant Seconded:  Rep. McWain
Called for Hand-Count Vote: Passed

Discussion

Rep. Besant asked Roger Barker if there was a good picture of what our medical insurance looked like for the coming year.  Mr. Barker said there should be more information by the October meeting.

Chair Pace thought it was very helpful that staff knew about the August 14 Parking Plan in advance.  Rep. D. Sammons said that there is limited parking in the complex area so traffic did back up some, but everything worked out well.  Some employees did not get the broadcast message about not parking on campus until after the fact.

Vice-Chair Jessie asked Roger Barker what the Retirement Contribution Rate is at this time.  The University contributes 5% to KERS on the part of the employees and 13.84% to KTRS on the part of the employees.  Employees contribute 5% and 6.16% respectively.  The contribution rate is determined by KERS and the university changes the rate when the retirement system tells them to.  For employees with TIAA CREF, the university contributes 10.56% and a mandatory 3% to KTRS.  (These percentages are approximate.)  The amount the university contributes has nothing to do with the amount of retirement dollars an employee will draw monthly upon retirement.

Rep. LaFontaine reported that the family picnic went well.  The children's games were well received.  There were a lot of door prizes given out.  Attendance at the game was good considering it was a holiday weekend.

Regent Report

No Report

Announcements

Chair Pace announced that Congress would be glad to make copies of information that needs to be presented at meetings.  Let the Chair know if copies are needed.

Rep. Jonell Tobin will be seeing a specialist tomorrow.  She is not on a heart transplant list.  She should find out tomorrow or Wednesday when she can return to work.

There will be a Public Forum for the community and the employees of the university about the Space Science Center on Tuesday, September 17, at 8 p.m. at the AAC.  (The correct date and time is Monday, September 16 at 7 p.m.)  Several speakers will be present and feedback is welcome concerning the construction of a road, etc.

There is a list of September 11 activities on the MSU web page.  Kyle Crager will be speaking at Button Auditorium Tuesday night at 9 p.m.  Wednesday morning at 8:30 a.m. there will be a service at the Little Bell Tower and a campus-wide moment of silence at 8:42 a.m.

The next meeting will be October 7 in the Riggle Room.

Rep. LaFontaine gave an update on the University Games.

Rep. Besant would like to see our Staff Regent attend meetings again.  Rep. B. Sammons asked if the Regent could send information to the Staff Congress meetings by the Chair if there is anything to report.  Chair Pace spoke to the Staff Regent at the Administrative Retreat and he hopes to start attending meetings again soon.

Motion: To adjourn
  Proposed:  Rep. Moore Seconded:  Rep. Kegley

Minutes submitted by:  Rhonda Crisp, Secretary