Staff Congress
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AUGUST 5, 2002


Darlene Allen Lisa Caskey Mike Hopper Tina McWain Belva Sammons *Stephanie Stewart
Sharon Beller Joy Cecil David Jessie Pam Moore Dallas Sammons *Willis Taylor
Brad Bennington Gaylena Cline Linda Kegley Carole Morella Rhonda Sloan *Jonell Tobin
Larry Besant Rhonda Crisp M. LaFontaine Lora Pace Tim Smith *Barbara Ward
T. Bumgardner Lana Fraley Rhonda Mackin *Darlene Ramey Doug Snedegar *Ricky Williams

*Denotes member was absent

Guest: Roger Barker, Director of Human Resources

Chair Pace called the meeting to order at 1:03 p.m.  A quorum was present. 

Motion: To approve the July 1, 2002 minutes with the following correction:  remove 'Gene Caudill' from the membership list
  Proposed:  Rep. Moore Seconded:  Rep. Kegley
Called for Vote: Passed


Chair's Report Rep. LaFontaine has been appointed Parliamentarian for the 2002-2003 year.  To help members keep track of minutes, etc., three ring binders have been purchased and distributed to each member of Staff Congress.  The value of the binders will be evaluated at the May 2003 meeting. Roger Barker has supplied information for the Personnel Policies & Benefits Committee in reference to PG 9, 10, 48, 49 & 52.  The committee should make a recommendation prior to the Board of Regents Meeting on September 21.  Hopefully, the typing test issue will be resolved in September.  It is on hold until Marilyn Moore returns to campus.  Vice-Chair Jessie has the committee membership revised and will present it to the Congress.
Vice-Chair's Report Monthly Staff Congress meetings will be held in the Riggle Room through October. A new location will probably need to be found for the November meeting and definitely by the December meeting.  New committee appointments have been made.  Members were given the opportunity to stay on their same committee or move. There were several resignations; those members were reassigned to a new committee. New members were appointed to a committee.  A vote will be conducted on these appointments in 'Old Business'.
Secretary's Report The web page has been updated.  The monthly minutes and the agenda will need to be printed separately from now on; they are no longer one document.  The committee membership will be updated on the web after today's meeting.  The Congress spent $342.16 during the month of July and has a remaining supply balance of $3,148.84.  An email address list was passed around so members could check their email address.  Minutes and agendas will be mailed to a home address for members who do not have email.


Committee Reports

Credentials and Elections No Report
Standing Appointments Subcommittee The Faculty Senate Chair contacted Chair Pace with a list to update concerning appointments to the University Standing Committees.  They would like to have the updated list by August 15.  We need to decide what to do and whether or not to call a special meeting.  (Rep. Stewart was out.  Chair Pace gave the report.) 
Fiscal Affairs Human Resources is interested in revising evaluation forms for upper level administrators.  The President indicated (when he spoke to Staff Congress) that he had charged the Faculty Senate with that task.  Roger Barker will contact the Senate about the new evaluation forms once the faculty are back on campus for the fall semester and let Congress know the status.
Personnel Policies and Benefits No Report


Old Business

Motion: To approve committee member appointments with additions of Rep. Lisa Caskey to Personnel Policies and Benefits Committee and Rep. Margaret LaFontaine to Credentials and Elections Committee
  Proposed:  Vice-Chair Jessie Seconded:  Rep. LaFontaine
Called for Vote: Passed


Motion: To suspend business for committees to elect Chairs and Vice-Chairs
  Proposed:  Rep. Moore Seconded:  Vice-Chair Jessie
Called for Vote: Passed

Chair Pace called the meeting back to order.

Vice-Chair Jessie announced the Chairs and Vice-Chairs for the committees.  They are as follows:

Credentials and Elections Committee: Standing Appointments Subcommittee:
Chair - Margaret LaFontaine Chair - Stephanie Stewart
Vice-Chair - Doug Snedegar Vice-Chair - Tina McWain


Fiscal Affairs Committee: Personnel Policies and Benefits Committee:
Chair - Belva Sammons Chair - Larry Besant
Vice-Chair - Pam Moore Vice-Chair - Rhonda Mackin


Motion: To accept new Chairs and Vice-Chairs of committees
  Proposed:  Vice-Chair Jessie Seconded:  Rep. Moore
Called for Vote: Passed


New Business



Chair Pace reported that we need to decide what to do about the University Standing Committee appointments.  There are a few vacant positions that need to be filled.  We have two options:  (1) We can call a special meeting next week and vote on the appointments and have them to the Faculty Senate by August 15; however, we might not have a quorum.  (2) We can wait and get the appointments to the Faculty Senate after the next Staff Congress meeting.  Rep. B. Sammons suggested we send out survey forms and poll interest from all staff.  There are a lot of new employees and we could generate interest that way.  It was noted that new staff must be off probation before serving on a committee.  Rep. Besant thought that most committees wouldn't start meeting until September, so we should let Rep. Stewart find out how many vacancies there are and send a memo from the Staff Congress Chair to all staff in regard to serving on the University Standing Committees.   


Motion: To send out a questionnaire to all staff and let the Standing Appointments Subcommittee make the appointments and send them on to the Faculty Senate without coming back to the Congress for approval
  Proposed:  Rep. B. Sammons Seconded:  Rep. Besant
Called for Vote: Passed

Rep. LaFontaine reported that the University-Wide Family Picnic Committee has not met.  She also reported that the University Games handout will be distributed at convocation and advertised through the Human Resources Newsletter, Update, the MSU web page, and emails.  Events include:  Golf Scramble, Bowling, Softball, Croquet, Rook, Volleyball, 3-on-3 Basketball, Tennis, Horseshoes, and Trivia.  All participants will get a T-shirt at the Awards Luncheon.  All full-time and part-time employees, graduate assistants, retirees, and spouses of employees (if employee participates in the same event) are welcome to participate.  Undergraduates and non-employees cannot participate.  Rep. Besant suggested targeting new employees for participation.

Regent Report

No Report


New committee Chairs and Vice-Chairs please stay after adjournment for a brief meeting.

Rep. D. Sammons gave a presentation of traffic flow patterns for the residence hall complex area for Wednesday, August 14.  Traffic flow through the boulevard will remain the same.  Employees as well as students need to park away from the complex area.  Students were informed that towing will be in effect on Tuesday, August 13.  Handicapped parking concerns will be addressed as needed.  Rep. Besant asked if Staff Congress resources could be used to purchase dollies to help students unload their belongings.  Rep. D. Sammons will ask the Congress for help next year if needed.  Congress will give feedback concerning the traffic flow on August 14 to Rep. D. Sammons at the September meeting. 

The Personnel Policies and Benefits Committee will meet Thursday, August 8.  Please submit suggestions for discussion before then.

Roger Barker indicated he does not anticipate any major changes (with plans or cost) in our health insurance for the coming year.  More information will be available after convocation.

Rep. Jonell Tobin has been diagnosed with congestive heart failure.  She is on medication and is doing well.  She goes back to the doctor on August 14.  Congress will be kept up to date on her progress.

The next meeting will be September 9th.

Motion: To adjourn
  Proposed:  Rep. Moore Seconded:  Rep. LaFontaine
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary