Staff Congress
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MAY 3, 2004


Darlene Allen Gaylena Cline *Linda Kegley Amy Moore Rhonda Sloan Jonell Tobin
Ed Beam Rhonda Crisp Donna King Pam Moore Doug Snedegar
*T. Bumgardner Mike Hopper M. LaFontaine Lora Pace Stephanie Stewart
Lisa Caskey *Kristie Jenkins Jeffrey Liles Belva Sammons Willis Taylor
Joy Cecil David Jessie Rhonda Mackin Dallas Sammons *Cindy Thompson

*Denotes member was absent

Guests: None

Chair Pace called the meeting to order at 1:02 p.m.  A quorum was present. 

Motion: To approve the April 12, 2004 minutes as submitted
Called for Vote: Passed


Chair's Report Chair Pace reported that the Presidential Search Committee has been named.  Chair Pace and Staff Regent Caudill will represent staff on this committee.  Chair Pace will still be on this committee even though a new chair for Staff Congress will be elected in July.  The timeline is up in the air right now.

The Executive Committee of Staff Congress will meet after the election to discuss the budget.  Members are encouraged to email Chair Pace with suggestions for usage of our funds.

The health insurance booklets are being printed per Roger Barker.

Vice-Chair's Report Vice-Chair Stewart reported she had received no responses back from the standing appointments committee survey from the Physical Plant employees.

VP Weathers said she likes the newsletter and would like to see it continue next year. 

Secretary's Report Secretary Crisp reported that $164.99 was spent the month of April for refreshments and printing of election materials.  There is a balance of $2900.27 in the supply account.


Committee Reports

Credentials and Elections Rep. LaFontaine reported her committee is finalizing preparations for the election.  Absentee ballots will be accepted until May 10 at 4:30 p.m. There have been 10-12 absentee ballots cast so far; they will send a reminder this week.  The committee still needs help at the polling places on May 12; the sign-up sheet will be sent around again.  A couple of people came to cast absentee ballots and their name was not on the voter list even though they were employed before the list was printed.  Rep. LaFontaine is checking with Human Resources about the status of these employees and why they were not on the list.  In the past, employees on probationary status were allowed to vote. 
University Standing Appointments Vice-Chair Stewart asked if employees in the Physical Plant had received the survey in the mail.  Rep. Jessie said that as far as he knows his employees have not received the Standing Appointment Committee survey as of today.
Fiscal Affairs Rep. B. Sammons reported that her committee had not met, however; a set of stairs is being built behind the library leading to the parking lot.  The only parking affected by the stairs is one handicapped parking space; it will be relocated.
Personnel Policies and Benefits Rep. Hopper reported that the committee met last week and dealt with two items.  They also have an announcement.  The announcement is as follows:

According to Tom Creahan, the Faculty Senate agreed that the new structure of the University Benefits Committee will be a chair and chair-elect, elected from the membership of the committee, alternating between staff and faculty.  If a faculty member is chair this year, then next year a staff member will be chair, etc.  A person who is elected to leadership of this committee will serve for two years.  This will give continuity to the committee which will be a benefit because they handle complex issues such as health insurance.  The President has approved this.  The secretary of the committee will be someone from Human Resources.

The two items dealt with are as follows:

During 'New Business', the committee will be recommending changes to PG-48 as noted on the handout.  The committee would like to make this policy more understandable to employees.

The committee discussed establishing an FMLA pool in addition to the Sick Leave Pool we already have.  Scott Davison, a faculty member, asked Staff Congress to look at this issue.  The committee is requesting more information from Human Resources.  There will be no recommendation today.

Old Business

Rep. P. Moore said she was asked to bring up again the issue of current employees applying for positions but being denied the position because of lack of funding by the hiring department.  Rep. B. Sammons said her committee had asked Human Resources about this issue before and was told that the Dean of the division doing the hiring has the final say in this matter.  The Personnel Policies and Benefits committee will look at this issue.

New Business 

Motion: To ask Human Resources to revise PG-48 to match current practice as stated in the sample handed out
  Proposed:  Personnel Policies & Benefits Committee Seconded:  None Needed
Called for Vote: Passed

Discussion - none

Regent's Report - none


This is Final's Week.  Graduation will be Saturday, May 8 at 10:30 a.m.; 930 students will graduate.

June 7 will be our luncheon meeting at 11:30 a.m. in the Commonwealth Room.  We will move to the Riggle Room for our meeting after the luncheon.

Our July meeting will be on the 12th.  Officers will be elected that day for next year.  Members need to be thinking about what committee they would like to serve next year.

There will be a golf scramble at Sunnybrook Golf Course on May 21.  The scramble will benefit the UK Children's Hospital, Cystic Fibrosis Wing.  See David Jessie for more information.

Absentee Balloting for Staff Congress Elections will run through Monday, May 10 at 4:30 p.m.  May 12 will be online voting.  Please remind constituents to vote.

Motion: To adjourn
  Proposed:  Rep. LaFontaine Seconded:  Rep. D. Sammons
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary