Staff Congress
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APRIL 12, 2004


Darlene Allen Gaylena Cline Linda Kegley Amy Moore Rhonda Sloan *Jonell Tobin
Ed Beam Rhonda Crisp Donna King Pam Moore Doug Snedegar
T. Bumgardner Mike Hopper M. LaFontaine Lora Pace Stephanie Stewart
*Lisa Caskey Kristie Jenkins Jeffrey Liles Belva Sammons *Willis Taylor
Joy Cecil David Jessie Rhonda Mackin Dallas Sammons Cindy Thompson

*Denotes member was absent

Guests: None

Chair Pace called the meeting to order at 1:09 p.m.  A quorum was present. 

Motion: To approve the March 1, 2004 minutes as submitted
  Proposed:  Rep. Allen Seconded:  Rep. Mackin
Called for Vote: Passed


Chair's Report Chair Pace reported that a recommendation was sent to Dr. Eaglin and VP Beth Patrick based on feedback from Staff Congress members concerning the 3% salary pool for this year.  Rep. B. Sammons will explain during her committee report.

There is still no information about a budget committee. An email was sent to VP Beth Patrick last week, but nothing has been received back yet.

A search firm has been hired to conduct the Presidential Search.  The firm name has not been announced yet.

Vice-Chair's Report Vice-Chair Stewart reported the newsletter was sent out last week. 
Secretary's Report Secretary Crisp reported that $190.05 was spent the month of March for refreshments and printing of election materials.  There is a balance of $3,065.26 in the supply account.


Committee Reports

Credentials and Elections Rep. LaFontaine reported that they have solicited and accepted nominations for the Staff Congress election and the sample ballot has been mailed.  Three people have already voted by paper ballot.  Paper balloting will run through May 10.  The committee needs volunteers to help at the two polling places on May 12.  A sign-up sheet is being sent around for members to sign-up for time slots they are available to help.  If a member of Staff Congress is running for re-election, they are not eligible to help at the polling place.  Election Regulations will be sent to all candidates this week.
University Standing Appointments Vice-Chair Stewart reported that the standing appointments committee survey has been sent out.  She has received 10 back already.  She put clarification on the survey about what positions are available on what committee.  Deadline for the surveys is May 1.
Fiscal Affairs Rep. B. Sammons reported that VP Patrick gave the committee information that the president was recommending a 3% pool for salaries this year.  He is recommending 2% across the board and 1% merit.  The committee met and felt they should continue with their recommendation that any salary pool of 3% or lower be distributed across the board.  With the new president coming in, they felt we should be on record that this is the way we feel.  They polled as many Staff Congress members as possible by email before making their recommendation.
Personnel Policies and Benefits Rep. Hopper reported that in reference to the leadership of the University Benefits Committee, Faculty Senate voted to have co-chairs.  The first reading was approved unanimously.  He will contact the chair of Faculty Senate to see if they have had the second reading yet.

Rep. A. Moore asked the committee to look at the wording of PG-48; vacation leave.  The wording is confusing and misleading because the policy says for 1-4 years of service, an employee receives 7.5 hours of vacation time per month and for 5-9 years of service, an employee receives 9.38 hours per month, but according to Rep. Hopper, vacation time increases after an employee has completed their fifth year.  Rep. A. Moore called Human Resources and was told it was a perception issue.  They stand by the wording of the policy.  The committee will review the policy and bring a proposal to Staff Congress in May.

Scott Davison, a faculty member, would like to see a pool of donated sick days to be used for FMLA just as we have donated sick days to be used when all sick days are exhausted.  The committee will talk with Roger Barker and Tom Creahan about this issue.

Old Business

Rep. Cecil would like to have clarification from Gene Caudill about putting a handrail leading out of the parking lot behind the library.  The Fiscal Affairs committee will meet about this issue again and report back at the May meeting.

New Business - none


Rep. B. Sammons asked if there was a plan of action for how to use the $3,000.00 Staff Congress has in the supply account.  Chair Pace said the Executive Council will have a meeting to discuss this issue.

Rep. LaFontaine asked if the health insurance benefits booklets have been printed yet.  Rep. Jenkins said to her knowledge they have not been printed.  Chair Pace will try to find out about the booklets.

Regent's Report - none


There will be a tuition hearing today at 5 p.m. in the Crager Room.

There will be an early SOAR April 17.

The Gala is Saturday April 24.  There is a free ticket giveaway on the university Web site.

Our next meeting will be May 3 at 1 p.m. in the Riggle Room.

Our luncheon will be June 7 at 11:30 a.m. in the Commonwealth Room.

The Employee Recognition Picnic, sponsored by Human Resources, will be Monday, May 3 from 10:45 a.m. to 2:00 p.m.

Motion: To adjourn
  Proposed:  Vice-Chair Stewart Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary