Staff Congress
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FEBRUARY 2, 2004


Darlene Allen Gaylena Cline David Jessie Jeffrey Liles Lora Pace Stephanie Stewart
Ed Beam Rhonda Crisp Linda Kegley Rhonda Mackin Belva Sammons Willis Taylor
T. Bumgardner *R. Holbrook *Lake Kelly *Terry Mays Dallas Sammons Cindy Thompson
Lisa Caskey Mike Hopper *Donna King Amy Moore *Rhonda Sloan *Jonell Tobin
Joy Cecil Kristie Jenkins *M. LaFontaine Pam Moore Doug Snedegar Rick Williams

*Denotes member was absent

Guests: Roger Barker-Director of Human Resources, Ronald Eaglin-President

Chair Pace called the meeting to order at 1:04 p.m.  A quorum was present.  Guests were welcomed.

Business was suspended so President Eaglin could address Congress about the budget.  President Eaglin started out on a very positive note: no one will be laid-off, no one's hours will be reduced, no benefits will be cut, and no one will be forced to retire.  These things are not in the university's plans and never have been.  The budget is a serious issue though.  The State of Kentucky is broke and does not have enough money to meet its obligations.  Education must do its share and give some money back to the state; Morehead State University's share is $2.6 million.  With the recurring budget reduction and an increase in unavoidable operating costs such as utilities, insurance, etc., we need to raise 3.4 million dollars to keep the university moving in a positive direction next year.  The President's Cabinet is looking for ways to reduce recurring costs without touching personnel or benefits and still maintaining a high quality education experience for the students.  Some members of Staff Congress will be asked to be on a committee to help with the decisions on budget cuts with the same parameters given to the cabinet.

On another note, President Eaglin said the ADS's will be receiving their money July 1, but it will not be retroactive.  This money will be in addition to any raise they would normally get.

President Eaglin was asked about the 3 hours work time to be used at the Wellness Center that he had mentioned at a previous meeting.  He said that it was a good idea that had gotten complicated; supervisors told him all the problems that it would cause for their departments. Instead, they are in the process of trying to come up with some programs that employees can sign-up to attend.

Motion: To approve the January 5, 2004 minutes as submitted
  Proposed:  Rep. P. Moore Seconded:  Rep. Kegley
Called for Vote: Passed


Chair's Report Chair Pace said Staff Congress will have representation on the budget task force.  She doesn't have any other details, but will email members when information becomes available. 
Vice-Chair's Report No report. 
Secretary's Report Secretary Crisp reported that $103.60 was spent out of the supply account for the month of January.  There is a remaining balance of $3,255.31. 


Committee Reports

Credentials and Elections Rep. Snedegar reported that the committee met on Friday.  They discussed the upcoming election.  He brought a handout that outlined the schedule for the election activities.  They are looking for ways to cut down on costs of the election.  There are 12 positions to be elected this year.  Two positions are for two year terms.  Members should encourage participation in the election.  

Also, there has been a problem with attendance at meetings.  Letters are being sent to members involved.

University Standing Appointments No report.
Fiscal Affairs Rep. B. Sammons reported that her committee had met.  Vice-President Beth Patrick had sent information from the state on budget cuts.  She will keep the committee up-to-date.  Before Christmas, the committee had asked for members to talk with their constituents and email ideas to the committee on ways the university could save money.  They did not receive even one response.  

The committee also discussed the Wellness Center, rumors about retirement, and the transfer issue.  Rep. B. Sammons checked with Human Resources on the issue of people possibly being denied positions because there was not enough money in the department budget when the 7.5% raise went into effect; they said it was a departmental call not a Human Resources call.  The committee felt that the UAR should be looked at regarding this issue.  The Personnel Policies & Benefits Committee will be asked to look at this.  

The committee has a motion that will be brought forward during 'new business' concerning the speed limit behind Ginger Hall and the hill that leads to the parking lot being slick.

Personnel Policies and Benefits Rep. A. Moore said the committee met and will bring forward two motions during 'new business' concerning PG-24 and the Employee Benefits Committee.

Old Business
 - none

New Business 

Motion: The Staff Congress Fiscal Affairs Committee is requesting two issues be addressed:

(1) The speed limit behind Ginger Hall be better enforced.  There have been several accidents since the one-way street changed directions.  A couple of these have been close calls for serious injuries.  

(2) A handrail be placed at the entrance of the faculty/staff parking lot on the hill behind the library.  Several of our personnel have fallen or slipped on ice.  The hill has a tendency to be slippery even when wet. 

We are requesting that the Congress approve this and it be forwarded to Vice-Presidents Weathers and Walters and that they work with their appropriate personnel to address these issues.

  Proposed:  Fiscal Affairs Committee Seconded:  None Needed
Called for Vote: Passed

Motion: That PG-24 be amended to include Daughter-in-Law and Son-in-Law in the list of immediate family members for whom paid leave is granted in the event of a death or funeral.
  Proposed:  Personnel Policies & Benefits Committee Seconded:  None Needed
Called for Vote: Passed

Motion: That the Officers section of the Employee Benefits Committee description be changed from:  "Officers: The Director of Human Resources; a Vice Chair, and a Secretary to be selected by the committee from the membership." To:  "Officers: A Chair; a Vice Chair, and a Secretary to be selected by the committee from the membership."
  Proposed:  Personnel Policies & Benefits Committee Seconded:  None Needed
Called for Vote: Passed

Discussion - None

Regent's Report - No report.


Our next meeting will be March 1 at 1 p.m. in the Riggle Room.

Rep. Liles announced that Staff Congress would not need to participate in the NCAA Interim Self-Review Process. In January at the annual conference, legislation was passed that the Interim Self-Review would not be required.  

Motion: To adjourn
  Proposed:  Rep. Cecil Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary