Staff Congress
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JANUARY 5, 2004


Darlene Allen Gaylena Cline David Jessie Jeffrey Liles Lora Pace Stephanie Stewart
Ed Beam Rhonda Crisp Linda Kegley Rhonda Mackin Belva Sammons Willis Taylor
T. Bumgardner *R. Holbrook *Lake Kelly *Terry Mays Dallas Sammons Cindy Thompson
Lisa Caskey Mike Hopper *Donna King *Amy Moore Rhonda Sloan Jonell Tobin
Joy Cecil Kristie Jenkins M. LaFontaine Pam Moore Doug Snedegar Rick Williams

*Denotes member was absent

Guests: Roger Barker-Director of Human Resources, Gene Caudill-Director of Physical Plant and Staff Regent

Chair Pace called the meeting to order at 1:05 p.m.  A quorum was present.  Guests were welcomed.

Motion: To approve the December 1, 2003 minutes as submitted
  Proposed:  Rep. Tobin Seconded:  Rep. P. Moore
Called for Vote: Passed


Chair's Report Chair Pace reminded members that all Staff Congress meetings through May will be in the Riggle Room.  The location of the June luncheon will be announced at a later date.

Roger Barker will give a report about time-off to exercise at the Wellness Center during 'Discussion'. 

Vice-Chair's Report Vice-Chair Stewart reported that the quarterly Newsletter will be out this month. 
Secretary's Report No report. 


Committee Reports

Credentials and Elections Rep. LaFontaine announced that the committee will start meeting soon about the upcoming election. Twelve positions are up for election; two positions are for two-year terms.
University Standing Appointments No report.
Fiscal Affairs No report.
Personnel Policies and Benefits Rep. Hopper reported that the committee met before Christmas about PG-24 and the structure of the University Benefits Committee, but there was not a quorum.  The committee is looking at whether son-in-law and daughter-in-law should be added to the list of immediate family for which we could receive up to three days leave for a funeral.  Also, is there an interest in exploring adding other relationships to the list?  The committee will meet this month and report back at the next meeting.  Roger Barker will be meeting with Faculty Senate at their next meeting to discuss the structure of the University Benefits Committee.  

Old Business
 - none

New Business - none


Roger Barker said they are working on the logistics for time-off to exercise at the Wellness Center.  He is speculating that Dr. Eaglin will initially send out a memo to all supervisors to let them know that the structure is campus wide and should be accessible to everyone.  The actual mechanics of it is still in progress.  Gene Caudill said he favors this proposal if we were in the midst of good times, but he doesn't see how we can afford it at this time.  If his department takes advantage of this, it would mean a drastic reduction in services.  

Roger Barker reported there was a slight glitch with the pharmaceutical cards with the new insurance.  A few people showed up as not having insurance.  The problem has been isolated and as far as he knows has been corrected.   

Gene Caudill asked when data would be available to show how the insurance claims for the past year turned out.  Were we in the red or the black last year?  Roger Barker said the last preliminary figures showed we were close to breaking even.  Final figures will not be in until April.

Rep. B. Sammons asked if there has been any changes to the Performance Evaluations for this year.  Roger Barker said the process is the same as last year.  The President is striving for a 5% increase in salaries.  

Rep. Tobin thought it would be nice if Staff Congress expressed thanks for the extra day off during the holiday break.

Motion: To send a memo to the President from Staff Congress expressing thanks for the extra day off during the holiday break (January 2)
  Proposed:  Rep. B. Sammons Seconded:  Vice-Chair Stewart
Called for Vote: Passed

Regent's Report

Staff Regent Caudill reported that there will be some major announcements at Convocation tomorrow.  Everyone should try to attend.  


Our next meeting will be February 2 at 1 p.m. in the Riggle Room.

Convocation will be tomorrow in the Duncan Recital Hall at 10:00 a.m.

Business Days are Wednesday through Friday this week.

Motion: To adjourn
  Proposed:  Vice-Chair Stewart Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary