MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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March 1, 2010
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MEMBERS:
Jeff Adkins
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Shannon Harr
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Margaret LaFontaine
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Tina McWain*
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Jessica Roe
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Becki Alfrey
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Jami Hornbuckle*
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Rhonda Mackin*
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Brooke Mills
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William Salazar
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Ed Beam
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Joe Hunsucker
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Jill McBride
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Amy Moore
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Mark Stidam*
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Rhonda Crisp
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Phillip James
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Paige McDaniel
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Scott Niles
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Todd Thacker
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Craig Dennis
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Kevin Koett
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Rebecca McGinnis
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April Nutter
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Barbara Willoughby
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Scott McGlone*
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Joel Pace
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*Denotes member was absent.
Guests:
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Dr. Royal Berglee, Faculty Senate Chair
Phil Gniot, Director of Human Resources
Mike Walters, Vice President for Administration & Fiscal Affairs
Terry White, Staff Regent
Beth Patrick, Vice President for Planning, Budgets & Technology
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Chair Pace called the meeting to order and also welcomed today’s guests. He then suspended the meeting to allow Beth Patrick to give SC an update on revising the University’s strategic plan.
B. Patrick stated that Aspire is the University’s strategic plan and was first approved by the BOR in 2006. The current version will expire in June 2010. She presented to SC the presentation that she gave at the President’s Council last week. B. Patrick first gave a brief overview of the beginnings of MSU’s strategic plan and the reasons behind the creation and implementation of the plan for those in SC who might not be as familiar with the plan. She indicated that the revision process started in September 2009. The revision group created an event Called it Café Aspire. 100 staff, faculty, and administrators participated and discussed current plan and goals, where we were when the plan was created, and where we are now and the progress that has been made. This group also talked about things that have worked and things that have not worked. Many people, including faculty, staff and administrators, had the opportunity to talk about all the areas of the current plan. Notes were taken and then IRCA pulled the information together into an organized format, looking at WEAVE, unit planning software, goal by goal as a point of reference. 6 Focus groups were created, one for each goal, and all info was give to each group. The groups were then asked to bring back revisions to their specified goal for the 2010-2014 period. This was done and then the first official ASPIRE document was posted online for review. Now specific university leadership groups will be asked to provide feedback. After this feedback is obtained, a last round of revisions will be made. A final draft will then be created and brought to the BOR. Feedback will be solicited until June 2010. B. Patrick encouraged SC members and their constituents to take the survey and provide the needed feedback. The survey is not currently online but was sent out to all faculty and staff via email. A reminder will be going out in the next few weeks to those who have not yet completed the survey.
B. Patrick also commented briefly on the budget, but nothing will be known for certain until a budget passes both the House and the Senate.
C. Pace thanked B. Patrick and resumed the meeting.
Motion:
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To approve the minutes from the February 1, 2010 meeting.
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Proposed: T. Thacker
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Seconded: B. Alfrey
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Called for Vote:
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Motion passed.
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Chair's Report
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J. Pace stated that it has been an event-filled month. He mentioned that he did meet with the President’s Council when they were conducting an overview of strategic plan draft. S. Harr & J. Pace met with Mike Walters, going over some issues from the Staff Issues Committee. M. Walters also met with the Executive Council to share information on the Baldridge Evaluation of Administrators, which he will share later in the meeting.
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Vice-Chair’s Report
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R. McGinnis has updated the website with current minutes and agendas.
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Secretary's Report
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J. McBride reported that the current supply budget was $2,056.11, with an additional $500 to be transferred to the Green Committee.
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Committee Reports
Personnel Policies and Benefits
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A. A. Moore reported that the Committee met this last month and has asked HR to devise some type of status notification plan for those employees who are participating in the Sick Leave Bank.
B.
P. Gniot informed the Committee that an RPF will be going out soon for healthcare. The Committee also asked that a review of the points structure for the Wellness Program be conducted to be sure that this program is adequately serving those employees currently participating. The Committee feels that the current threshold for participation may be too high and may need to be reviewed for next year.
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Election& Credentials
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K. Koett reported that packets will be going out soon for soliciting those who may be interested in running for available SC positions. A proposal will be brought forward in New Business. J. Pace asked what the dates were for SC elections, and K. Koett reported that dates had not been officially set.
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Staff Issues
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S. Harr reported that the Staff Issues Committee will be meeting on Friday with P. Gniot to discuss implementing the new Staff Performance Evaluations.
S. Harr also commented on the idea of putting bulleted information from meetings on the SC website, stating that there was a recommendation that this be put on the portal, which may be available by the end of March.
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Regent's Report: T. White reported that the BOR held a workshop on 2/18/10. He indicated that this was mostly an informative session, with ASPIRE issues and budget updates discussed. T. White also stated that Dr. Hughes gave an on academic review. Following the workshop, students were able to eat lunch with BOR members in the cafeteria; there will be a BOR Retreat on 3/3/10 and the next scheduled meeting is 3/11/10.
Human Resources Report: P. Gniot addressed the Sick Leave Bank and Healthcare Selection numbers. Status on sick leave bank report: 364 employees elected to participate (about 1/3 of total employees) with 728 days contributed. 88.3 days have been awarded thus far, which is an average of 44 days per month. 12 month projected usage will leave a 199 day balance at the end of the year to build for future use. P. Gniot anticipates that the use will vary and the program will be self-funding.
Health plan – 2010 HDCP – biggest gainer with 189 employees choosing this plan; CDHP – 665employees chose this plan; POS – 74 employees chose this plan for a total of 928 employees selecting some form of healthcare. Compared to 2009 – those who waived coverage remained constant. HDCP only had 18 employees; CDHP had 794 employees; POS had 117 employees last year. Those who were defaulted into the HDCP were 66, but many of those who were defaulted did so as a conscious choice.
Employee Performance Evaluation – P. Gniot stated that there is a project plan in play and he will bring this to the Staff Issues Committee meeting on Friday, 3/5/10. Structure for the plan will include an implementation team to give guidance and input. The Cabinet will have the prime responsibility, and Staff Congress will be asked collect information from employees via the Staff Issues Committee. There will also be representation from the Deans & Chairs, who serve as appraisers. The goal is to work to have the new Employee Performance Evaluation in place by next year but the primary responsibility is to design the form first.
J. Pace commented on providing input as to placement of Floating Holidays. B. Alfrey stated that she sent out 164 queries, with 53 responses returned. She will send results to J. Pace. C. Dennis commented that these floating holidays must occur when the students are not in school. SC will play a role in providing input as to where employees prefer the days be placed next year.
Green Committee:
T. Thacker stated that the Green Committee met Friday. He stated that they are looking at ideas for Earth Day, dependent on funding. The Committee is scheduled to meet again on 3/26/10. T. Thacker asked members to give him names of students who might be interested in participating on this committee.
M. Walters reported that the Cabinet is working on ASPIRE update and budget issues, as well as the performance appraisal revision. He stated that there is a desire to make the form easier and more meaningful for the reviewer and the reviewee as well as to provide opportunities for dialogue that may not currently be utilized.
M. Walters also reported that the Executive committee discussed the “Are We Making Progress” Administration survey, stating that they will conduct the survey again this year. He stated that he hoped to have good participation in the survey process.
R. Berglee – Faculty Senate report. He stated that, after some lively discussion and a tabling of the request, FS has voted to approve the $500 contribution to Green Committee. The main cause for concern in approving the contribution stemmed from a question of what the funds would be used for. The majority of faculty felt that if it could help our environment for students, faculty, and staff, then it was positive and should be funded.
Old Business: None
New Business: K. Koett brought a proposal coming from Credentials and Elections Committee to change the SC representation model. The Committee is proposing to create a hybrid model with representation by EOC and also an area location.
Discussion: This would be a change in the bylaws and would require 3 readings. K. Koett stated that basically, the At-Large category will be reduced by 7 members, and would be reallocated to area location opportunities. At-large will come from area representation. Call for question – P. James, second – W. Salazar. If approved, this model will go into effect for the Spring 2011 elections. Approval requires a 2/3 vote. This is the first reading. There will be 2 additional readings required.
Announcements:
Ø SC Executive Committee talking about PD day – May 13 (tentative) with focus on technology:
- Portal Project
- Facebook
- Data back/storage
- Web tools
- Internet
- Outlook/ Excel
- Series 25
- Personal devices
- Personal Growth (healthy living)
Ø Campus Power Outage – 3/12/10 – west end of campus at 6:00 p.m. Back on Sunday, 3/14/10.
Ø University switched Credit Card companies – If you need new card, call P. McDaniel
Ø Career Fair – 3/2/10
Ø OVC Tournament – Tuesday, 3/2/10
Motion:
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To adjourn.
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Proposed: J. Adkins
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Seconded: T. Thacker
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Called for Vote:
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Passed. Meeting adjourned at 2:16 p.m.
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Minutes submitted by: Jill McBride, Secretary
