Staff Congress
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OCTOBER 6, 2003


Darlene Allen Gaylena Cline David Jessie Jeffrey Liles Lora Pace Stephanie Stewart
Ed Beam Rhonda Crisp Linda Kegley Rhonda Mackin Belva Sammons Willis Taylor
T. Bumgardner Rebecca Holbrook *Lake Kelly Terry Mays Dallas Sammons Cindy Thompson
Lisa Caskey Mike Hopper Donna King Amy Moore Rhonda Sloan Jonell Tobin
Joy Cecil Kristie Jenkins M. LaFontaine Pam Moore Doug Snedegar Rick Williams

*Denotes member was absent

Guests: Dr. Ron Eaglin-President, Mike Walters-Vice President for Administration & Fiscal Services, Roger Barker-Director of Human Resources, Suzanne Hogge-Assistant Director of Compensation & Benefits- Human Resources, Gene Caudill-Director of Physical Plant & Staff Regent, Rosemary Hinton, Rose Mary Johnson, Brad Bennington, Linda Bowling, Mark Stamper, Lisa Adkins, Frankie Stamper, Ann Cooper, David Martinat, John Hennen

Chair Pace called the meeting to order at 1:04 p.m.  A quorum was present.  Guests were welcomed.

Business was suspended for President Eaglin to talk about health insurance.  The plans and costs for the coming year were presented and explained.  Health insurance is currently the second largest budget item at the university.  In the last six years the university went from a 1.8 million dollar contribution to health insurance to about a 3.8 to 4 million dollar contribution.  Total cost is a combination of what the university and the employee pays.  President Eaglin would like to see everyone healthier next year than they are this year.  He is willing to authorize that every employee be given 3 hours of work time per week to spend at the wellness center to be assessed, exercise and become educated about health issues.  That is one idea to help achieve this goal.  Also, there will be an educational Web site created to give alternatives to high cost drugs.  He would like to provide information for every employee on the Web site that would show their own personal health history and where in the past years they have spent their healthcare dollars and what it really costs.  This would help employees make a wise decision about which health insurance plan to choose.

Motion: To approve the September 8, 2003 minutes as submitted
  Proposed:  Vice-Chair Stewart Seconded:  Rep. Kegley
Called for Vote: Passed


Motion: To approve the September 15, 2003 special meeting minutes as submitted
  Proposed:  Vice-Chair Stewart Seconded:  Rep. LaFontaine
Called for Vote: Passed


Chair's Report Chair Pace reported that Rep. Mackin will give an update on the ADS issue during 'discussion'.
Vice-Chair's Report Vice-Chair Stewart reported that the Staff Notes newsletter was mailed to all staff.  Any comments will be appreciated.  
Secretary's Report Secretary Crisp reported that for the month of September, $26.90 was spent to print and fold the Staff Notes newsletter.  The Supply Account balance is $3,392.90. 


Committee Reports

Credentials and Elections No report. 
University Standing Appointments Vice-Chair Stewart reported that the committee will submit four names to the President for consideration for the Affirmative Action Committee.  He will choose two people to serve on the committee.
Fiscal Affairs No report.
Personnel Policies and Benefits Rep. Hopper reported that the committee met to discuss the health insurance plan presented today.  One thing that came out of the meeting that was not discussed today is that it would be a mistake for an employee to opt out of the insurance all together because for the $444.00 an employee would pay in premiums for the CDHP, they would receive $870.00 in an HRA account to spend on health care.  They would almost double their investment.

Old Business

Vice-Chair Stewart reported that the Standing Appointments Committee would like to submit the following names for the President's consideration for the Affirmative Action Committee:

David Jessie
Darrell Ford
Sheri White
Susette Redwine

The President will choose two people to serve on the committee.

Motion: To approve the names mentioned for the President's consideration for the Affirmative Action Committee as submitted
  Proposed:  University Standing Appointments Committee Seconded:  None Needed
Called for Vote: Passed

New Business 

Rep. Pam Moore reported that it has come to her attention that even though jobs are posted internally, the interview is done internally and candidates meet the requirements, in some cases the job is not offered to them solely because of the salary they are already earning.  For a lateral move, a person takes their salary with them plus a 2% increase.  If a person goes to a higher level position, a person takes their salary with them along with a 7.5% increase.  There is a policy in place that supports this.  If the university wants to keep good employees, they need to work with them not against them.  The Fiscal Affairs Committee will look into this matter.

Staff Regent Caudill asked if the Fiscal Affairs Committee might look at major budget cuts that are happening and bring information back to Congress.  There is a 2.6% budget cut now and an additional cut might come up before the first of the year.  New cuts could start affecting people.  Rep. B. Sammons and the Fiscal Affairs Committee will try to find out information about budget cuts coming up as well as talk to constituents and try to come up with ways to cut costs on campus.  Email Rep. B. Sammons with suggestions on ways the university can cut costs.


Rep. Mackin reported that the ADS group filed step two of the appeal.  She and two other people met with Suzanne Hogge of Human Resources.  They received an answer from Suzanne regarding their step two appeal, but they haven't really received their answers yet.  Their step two answer was that Dr. Moore's office and Human Resources should give answers to their questions.  They have not received any answers yet and there is no time frame for the reply.  Rep. Hopper asked if the ADS's are reclassified as NE 6.  Rep. Mackin said they do not have the answer to that yet; that is one of things the ADS's would like to have clarified.

Chair Pace said last year Congress voted on whether to accept or reject the healthcare plan, but there has been some talk among members that we might not want to vote this year since we seemed to regret our decision last year.  After some discussion, some members felt since we previously asked for three plans, we should voice our opinion and ask again.  If we do nothing then the Board will think that we are in support of the health plans.  Other members felt that the plans are already set and there is no need to do anything.  The HMO is a dead issue and will definitely not be an option next year.  Some members think the university should look at going into the state plan, but others feel that our rates will skyrocket if that ever happens.

Old Business

Went back into 'Old Business' for motion.

Motion: Staff Congress is dissatisfied with the 2004 health plan proposal.
  Proposed:  Rep. Beam Seconded:  Rep. Jessie
Friendly Amendment: Staff Congress is dissatisfied with the 2004 health plan proposal.  We still support our resolution from September 15.
  Proposed:  Rep. A. Moore  
Called for Hand-Count Vote: 12 favored
10 opposed
3 abstained


Regent's Report  

Staff Regent Caudill reported that there is a preliminary recommendation for a 5% target for salaries next year, but no commitment yet.


Flu shots will be available the last week of October.  Flyers will be coming out with exact dates.

Our next meeting will be November 10 in 101 Lappin Hall.  We might get to meet in ADUC again after the first of the year.

New class schedules are online.

Motion: To adjourn
  Proposed:  Rep. P. Moore Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary