Staff Congress
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MOREHEAD STATE UNIVERSITY

STAFF CONGRESS MINUTES

AUGUST 4, 2003

MEMBERS:

Darlene Allen *Gaylena Cline Linda Kegley Amy Moore *Rhonda Sloan Jonell Tobin
*Ed Beam Rhonda Crisp Donna King Pam Moore Doug Snedegar *Rick Williams
T. Bumgardner *Mike Hopper M. LaFontaine Lora Pace Stephanie Stewart
Lisa Caskey Kristie Jenkins Jeffrey Liles Belva Sammons *Willis Taylor
Joy Cecil David Jessie Rhonda Mackin Dallas Sammons Cindy Thompson

*Denotes member was absent

Guests: Roger Barker-Director of Human Resources

Chair Pace called the meeting to order at 1:03 p.m.  A quorum was present.  Roger Barker was welcomed.

Motion: To approve the July 7, 2003 minutes as submitted
  Proposed:  Rep. Allen Seconded:  Rep. B. Sammons
Called for Vote: Passed

 

Chair's Report Chair Pace reported that the September through December meetings will be held in 101 Lappin Hall.  The location for the spring semester meetings will be announced at a later date. 
Vice-Chair's Report No report.
Secretary's Report Members need to see the secretary after the meeting if they did not receive the agenda and minutes by mail or email. 

 

Committee Reports

Credentials and Elections Rep. LaFontaine reported that the committee met on July 15 and they have three names to submit for Staff Congress membership.  She will submit the names in 'Old Business' for approval.
University Standing Appointments Vice-Chair Stewart reported she has new appointments for six university standing committees.  She will submit the names for approval in 'Old Business'.   
Fiscal Affairs No report.
Personnel Policies and Benefits Rep. Jessie reported that the committee met with Roger Barker about health insurance for the coming year and received some preliminary numbers.  There is nothing concrete yet.  Chair Pace asked members to email health insurance concerns to Mike Hopper, David Jessie, Donna King, Amy Moore, or Lisa Caskey.  They will compile a list of items that need to be addressed.


Old Business
 

Rep. LaFontaine reported that the Credentials and Elections Committee met on July 15 and they have three names to recommend for Staff Congress Membership.  They looked at all of their options and decided to go completely off the board and are recommending people who have never served before.  All individuals were contacted and are willing to serve.

Motion: To approve the appointment of Becky Holbrook, an employee of the Bookstore, as a member of Staff Congress in the Technical/Paraprofessional Category
  Proposed:  Credentials & Elections Committee Seconded:  None Needed
Called for Vote: Passed

 

Motion: To approve the appointment of Terry Mays, Concessions & Vending Supervisor, as a member of Staff Congress in the Service/Maintenance Category
  Proposed:  Credentials & Elections Committee Seconded:  None Needed
Called for Vote: Passed

 

Motion: To approve the appointment of Lake Kelly, Wellness Facilities Attendant at the Swimming Pool, as a member of Staff Congress in the Service/Maintenance Category
  Proposed:  Credentials & Elections Committee Seconded:  None Needed
Called for Vote: Passed

Vice-Chair Stewart reported that the Standing Appointments Committee has recommendations to fill positions on six university standing committees.  They are as follows:

Angela Thompson - Scholarship Committee
Pam Moore - Employee Benefits Committee
Rosemary Hinton - Job Reclassification Committee (Secretarial/Clerical area)
Linda Kegley - Job Reclassification Committee (Service/Maintenance area)
*David Jessie - Alternate for Job Reclassification Committee
*Pam Moore - Alternate for Job Reclassification Committee
Joel Pace - Intercollegiate Athletics Committee
William Redwine - Student Disciplinary Committee
April Nutter - Library Committee

There will be five or six appointments at the next meeting.

Motion: To approve the appointment of new committee members on University Standing Committees as submitted
  Proposed:  University Standing Appointments Committee Seconded:  None Needed
Called for Vote: Passed

 

New Business 

Vice-Chair Stewart reported that previously the Vice-Chair was in charge of doing a newsletter.  Do members think it would be a benefit to staff to reintroduce a newsletter?

There was a brief discussion of the pros and cons of a newsletter.  A newsletter might help generate interest in Staff Congress.  The newsletter would be mailed to all staff and could be posted on a bulletin board in the Physical Plant office for employees who don't regularly get their mail.  We could try it for a year and re-evaluate its benefit at that time. 

Motion: To start producing a Staff Congress Newsletter again
  Proposed:  Vice-Chair Stewart Seconded:  Rep. P. Moore
Called for Vote: Passed


Rep. Cecil asked why the handicapped parking spaces behind Ginger Hall are in a rocky area.  She said some handicapped students who cannot drive themselves have to get out of their vehicle on the side where there are rocks and there is no way a wheelchair can roll through that area.  Chair Pace said she would contact the ADA officer about our concern.

Discussion 

Chair Pace gave out new student orientation schedules.  Rep. D. Sammons did a brief presentation about traffic flow for the opening of school and student check-in dates and times.  Residence Halls will open Monday, August 11 for upper class returning students.  Tuesday, August 12 will be the arrival of new students - transfer and freshmen.  There have been 12-15 faculty/staff volunteers to help students move in.  If anyone wants to help, it's not too late to volunteer.


Regent's Report
- none


Announcements

Convocation will be August 12 at 10:00 a.m. in Button Auditorium.  Attendees will receive a gift.

Rep. Liles said there is an NCAA Interim Self-Study Certification Report due January 2004.  The NCAA requires broad university involvement.  Faculty Senate and Staff Congress should be involved.  He will update the group on what they need to do at a later meeting.

Rep. LaFontaine announced that the first University Game will be August 25.  A list of events will be distributed at convocation.   There will be a 5K run and a one mile walk this year.

Our next meeting will be the Monday following Labor Day.

Motion: To adjourn
  Proposed:  Vice-Chair Stewart Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary