Staff Congress
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JULY 7, 2003


*Darlene Allen Gaylena Cline Linda Kegley *Amy Moore Rhonda Sloan Jonell Tobin
Ed Beam Rhonda Crisp Donna King Pam Moore *Doug Snedegar Rick Williams
T. Bumgardner Mike Hopper M. LaFontaine Lora Pace Stephanie Stewart
Lisa Caskey Kristie Jenkins Jeffrey Liles Belva Sammons Willis Taylor
*Joy Cecil David Jessie Rhonda Mackin Dallas Sammons Cindy Thompson

*Denotes member was absent

Guests: Gene Caudill-Director of Physical Plant & Staff Regent, Roger Barker-Director of Human Resources

Chair Pace called the meeting to order at 1:06 p.m.  A quorum was present. 


Rep. LaFontaine conducted the election.  Representatives Cline and P. Moore agreed to serve as tellers.

Rep. Pace and Rep. Jessie nominated for Staff Congress Chair.  Rep. Pace accepted nomination; Rep. Jessie declined.

Motion: To close nominations and elect Rep. Pace by acclamation
  Proposed:  Rep. Hopper Seconded:  Rep. B. Sammons
Called for Vote: Passed

Rep. Stewart nominated for Vice-Chair.  Rep. Stewart accepted nomination.

Motion: To close nominations and elect Rep. Stewart by acclamation
  Proposed:  Rep. B. Sammons Seconded:  Rep. P. Moore
Called for Vote: Passed

Rep. Crisp nominated for Secretary.  Rep. Crisp accepted nomination.

Motion: To close nominations and elect Rep. Crisp by acclamation
  Proposed:  Rep. Tobin Seconded:  Rep. Stewart
Called for Vote: Passed

Re-elected Chair Pace conducted business from this point forward.

Motion: To approve the June 2, 2003 minutes as submitted
  Proposed:  Rep. P. Moore Seconded:  Rep. Caskey
Called for Vote: Passed


Chair's Report Chair Pace reported that she had a brief conversation with Roger Barker concerning health insurance before the meeting today and he said he would like to start working with the Personnel Policies and Benefits Committee after they are organized today. 

A calendar will be presented today.  We might need to change the November meeting date due to pre-registration.  We will vote on a change and the calendar in 'New Business'.  Meeting space is so hard to come by, that we should make a change now if we feel it is needed.

Vice-Chair's Report No report.
Secretary's Report Members were asked to review an email/address list and verify their address.  Minutes and agendas will be sent to these addresses each month.


Committee Reports

Credentials and Elections No report.
University Standing Appointments No report. 
Fiscal Affairs No report.
Personnel Policies and Benefits No report.

Old Business
 - none

New Business

Chair Pace distributed the Executive Council's Recommendation for University Standing Committees.  According to the bylaws, nominations were opened up so members could move to another committee if they so desired.  No committee change nominations received.

Motion: To accept the University Standing Committee member recommendations as presented
  Proposed:  Executive Council Seconded:  none needed
Called for Vote: Passed

Business was suspended to allow committees to elect Chairs and Vice-Chairs.  Members must have one-year of previous Staff Congress experience to serve in a leadership capacity.

The meeting was called back to order at 1:31 p.m.  

Vice-Chair Stewart announced the Chairs and Vice-Chairs for the committees.  They are as follows:

Credentials and Elections Committee: University Standing Appointments Committee:
Chair - Margaret LaFontaine Chair - Stephanie Stewart
Vice-Chair - Doug Snedegar Vice-Chair - Linda Kegley
Fiscal Affairs Committee: Personnel Policies and Benefits Committee:
Chair - Belva Sammons Chair - Mike Hopper
Vice-Chair - Pam Moore Vice-Chair - David Jessie


Motion: To accept newly elected Chairs and Vice-Chairs of Staff Congress Standing Committees as presented
  Proposed:  Vice-Chair Stewart  Seconded:  Rep. Jessie
Called for Vote: Passed

Chair Pace asked members to look over the calendar for this year.  All dates listed are the first Monday of each month with the exception of September because of Labor Day.  The November 3 meeting is during advance registration week.

Motion: To accept calendar as submitted
  Proposed:  Executive Council  Seconded:  none needed 
Amendment: To change the November 3 meeting to November 10 because of pre-registration and accept the other meeting dates for the fall semester as submitted
  Proposed:  Rep. Tobin Seconded:  Rep. P. Moore
Called for Vote: Passed


Rep. Hopper said there are three vacancies on Staff Congress because no one ran in two categories.  Can we do anything to fill these positions since these categories are under-represented?  Do the bylaws permit a special election?  Rep. LaFontaine said normally we would move the next highest vote getter from the election up into a position if there is a vacancy, but since no one ran in the election we cannot do that.  Rep. LaFontaine read Section 5, Article F of the bylaws that states:  'When a permanent vacancy occurs, the person receiving the next highest number of votes in the last election in the employment category in which the vacancy occurs shall be appointed.  The Credentials and Elections Committee shall recommend a replacement in the event no candidate received the next highest number of votes, to the Congress for approval.  In the event no candidate received the next highest number of votes or a replacement is not recommended by the Credentials and Elections Committee, the term shall remain permanently vacant until a successor has been elected.'  Rep. Jessie said two previous Staff Congress members had approached him about the vacancies.  They are interested in the positions.  The Credentials and Elections Committee will meet before the August meeting and come back with a recommendation on this issue.  Rep. B. Sammons asked if the committee decides to take action, would they come prepared with names to nominate for these positions.  Members need to tell staff from the Service Maintenance or Technical Paraprofessional categories to contact Rep. LaFontaine if they are interested in serving on Staff Congress.

Regent Report

Staff Regent Caudill reported that budget and personnel rosters were approved at the last Board of Regents meeting.  Employees have been notified of their pay raise.


Rep. D. Sammons announced that August 12 is opening day for new freshman coming to campus.  The Student Housing Office is asking for faculty/staff volunteers to help students move in.  There will not be heavy lifting involved, but volunteers will answer questions, etc.  The Student Housing Office is working on a new traffic flow plan for that day.  Students will check-in from 2-9 p.m.  

Gene Caudill announced that the Battson-Oates Drive traffic flow direction will be reversed after blacktopping and striping is finished.  Traffic flow will be one-way to second street.  Rep. B. Sammons asked why parking spaces behind the library cannot stay diagonal.  Mr. Caudill said there is tight traffic flow behind the library and Ginger area and there is a possibility that it will be turned into two-way traffic in the future.  Parallel spaces will make more room for shuttle buses and large vehicles to maneuver.  Nickell Alley traffic flow will also change.  It will be going one-way, northbound.  Nickell Alley is a city street; the city is making that change.  Chair Pace said students will be sent letters about changes in the traffic flow patterns. 

The fifth and final SOAR will be Saturday, July 12.

Rep. LaFontaine announced that University Games will happen again this year.  Plans are being made, but there are no dates yet.

Motion: To adjourn
  Proposed:  Rep. D. Sammons Seconded:  Rep. P. Moore
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary