Staff Congress
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AUGUST 2, 2004


Darlene Allen Rhonda Crisp David Jessie Rhonda Mackin Belva Sammons Willis Taylor
*Ed Beam Ray Crum Linda Kegley Amy Moore Dallas Sammons Cindy Thompson
Lisa Caskey Kim Fultz Donna King Pam Moore Rhonda Sloan Jonell Tobin
Joy Cecil Phillip James M. LaFontaine April Nutter Doug Snedgar Terry White
*Gaylena Cline Kristie Jenkins *Jeffrey Liles *Darlene Ramey Stephanie Stewart Elizabeth Williams

*Denotes member was absent

Guests: Gene Caudill-Director of Physical Plant & Staff Regent and Roger Barker-Director of Human Resources

Chair Jessie called the meeting to order at 1:03 p.m.  A quorum was present.

Motion: To approve the July 7, 2003 minutes with corrections
  Proposed:  Rep. B. Sammons Seconded:  Rep. P. Moore
Called for Vote: Passed


Chair's Report Chair Jessie reported that he had meet with Roger Barker and Gene Caudill regarding health care and workman's comp issues.  He expressed concerns about getting involved with health care early this year.
Vice-Chair's Report No report.
Secretary's Report Rep. Caskey gave budget report for month of July.  Beginning budget was $2,941, refreshments for July's meeting cost a total of $90.90 leaving a remaining budget of $2,850.10.


Committee Reports

Credentials and Elections No report.
University Standing Appointments Rep. Stewart reported she has new appointments for university standing committees.  She will submit the names for approval in 'New Business'.   
Fiscal Affairs No report.
Personnel Policies and Benefits No report.

Old Business


New Business

Rep. Stewart reported that the Standing Appointments Committee has recommendations to fill positions on eleven university standing committees.  They are as follows:

Larissa Davis - Affirmative Action                                               Dallas Sammons - Planning
Peggy Gray - Affirmative Action                                                  Dave Cox - Scholarship
Lora Pace - Employee Benefits                                                   Joel Pace - Service
Keith Moore - Job Classification Review                                     Pam Moore - Service
Kristi Jenkins - Job Classification Review                                    Ruth Ann Harney-Howard - Student Disciplinary
Jackie McCleese - Library                                                          Keith Moore - Student Life
Stephanie Stewart - Planning                                                       Dave Cox - Student Media
Amy Moore - Planning                                                               Al Baldwin - Wellness
Kristi Jenkins - Planning                                                              Rhonda Mackin - Wellness

Rep. James expressed concerns regarding Rep. Jenkins being placed on the Job Classification Committee.  He felt that this would be a conflict of interest being as she is employed by the Office of Human Resources.   Rep. P. Moore did not feel that this would be a conflict of interest for Rep. Jenkins.  Chair Jessie requested that there be a recess so that the Standing Appointments Committee could discuss replacing Rep. Jenkins on the Job Classification Committee.    After a short recess Rep. Stewart reported that the Standing Appointments Committee would replace Rep. Jenkins with Rep. Williams.

Motion: To approve the appointment of new committee members on University Standing Committees as submitted
  Proposed:  University Standing Appointments Committee Seconded:  None Needed
Called for Vote: Passed

Rep. James asked why MSU had a limit on the number of sick days you can use toward retirement when KTRS did not have a requirement.  Chair Jessie asked that the Personnel Policies & Benefits Committee to check on this.

Rep. James also asked why letters, being sent to those individuals not being hired for a job they applied for, takes a month and a half to go out after the position has been filled.  Roger Barker explained that letters can not go out the same day that an individual has asked to fill a position.  All appointments have individuals on campus who have to approve their hiring before letters can go out to those not getting the job.  Roger Barker asked that any complaints regarding letters from his office be directed to him or his staff. 

Rep. White asked about the status of salary employees that may possibly be going to hourly paid employees.  Roger Barker stated that 276 positions were being reviewed on campus.  OHR is recommending which positions should be changed from salary to hourly based on new federal guidelines.    All positions making $23,660 or more are being reviewed. Roger Barker went on to explain that the reviewing of jobs was brought about due a change in the law for overtime pay from the Department of Labor.  Regent Caudill asked if the change would affect employees retirement and Roger Barker said no it would not.  Roger Barker announced the deadline for reviewing jobs is August 23.  Employees will be notified once it has been decided that their position will be changed.  


Rep. LaFontaine asked why offices were still getting a computer printout of people receiving checks when all full-time faculty and staff were made to go to direct deposit back on July 1st.  Rep. Williams explained that these reports are automatically generated when checks are processed.  They are already looking in to the possibility of changing this.

Rep. Kegley asked about a discount for parking tags for those employees who have been her 15 years.  Chair Jessie asked that the Personnel Policies and Benefits committee check on this.

Regent's Report
- Regent Caudill said the President's Search Committee would be meeting again on August 16.  They are hoping to narrow the list of candidates at their next meeting.


Rep. Stewart announced that the 2004/05 desk calendars are now ready and will be sold for $6.00 each.

Rep. D. Sammons announced that residence halls will open for returning students on Tuesday, August 17 and for new freshmen on Wednesday, August 18.  Anyone interested in helping students move in needs to contact her via e-mail.

Regent Caudill announced that the boulevard will be closed Saturday, August 5th for painting.

Rep. P. Moore announced that MSU will be supplying all faculty/staff with MSU 101 calendar/planners this year.

Rep. LaFontaine announced that the 8th Annual University games will begin on Monday, August 30 with the golf scramble and will conclude on September 22.  She also announced that two events, croquet and softball, were discontinued this year and replaced with racquetball and corn toss aka "corn hole"

Rep. James announced that the faculty/staff picnic will be Saturday, September 4.

Rep. Stewart announced that convocation will be held on Tuesday, August 17.

Rep. D. Sammons announced that the RA staff will be moving into residence halls on August 8 and that they will be having training sessions August 9-13.

Regent Caudill announced that University is almost ready to sit up the satellite dish.  It should be up and fully installed by the end of August.

Chair Jessie announced that our next meeting will be held on Monday, September 13.

Motion: To adjourn
  Proposed:  Rep. Stewart Seconded:  Rep. LaFontaine
Called for Vote: Passed

Minutes submitted by:  Lisa Caskey, Secretary