Staff Congress
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SEPTEMBER 13, 2004


Darlene Allen Rhonda Crisp David Jessie Rhonda Mackin Belva Sammons *Willis Taylor
Ed Beam *Ray Crum Linda Kegley Amy Moore Dallas Sammons Cindy Thompson
Lisa Caskey Kim Fultz Donna King Pam Moore Rhonda Sloan Jonell Tobin
Joy Cecil Phillip James M. LaFontaine April Nutter *Doug Snedgar Terry White
Gaylena Cline Kristie Jenkins Jeffrey Liles Darlene Ramey Stephanie Stewart Elizabeth Williams

*Denotes member was absent

Guests: Gene Caudill-Director of Physical Plan & Staff Regent, Roger Barker-Director of Human Resources and Lora Pace-Presidential Search Committee

Chair Jessie called the meeting to order at 1:00 p.m.  A quorum was present.  Guests were welcomed.

Motion: To approve the August 2, 2004 minutes with corrections.
  Proposed:  Rep. Sammons Seconded:  Rep. LaFontaine
Called for Vote: Passed

Chair Jessie suspended the meeting for Lora Pace to give a report on the Presidential search.  She reported that since May a search firm has been putting together the list of candidates.  Candidates have been nominated by others or applied by hearing about job through word of mouth.  The search committee met with the search firm in July to discuss the candidates.  In the next few days they will have a full candidate pool and start narrowing the pool down.  Once finalists have been named the campus community will be notified.  They are hoping to narrow the pool down to three to four candidates.  They still hope to name a new President by the end of November or early December.  Rep. LaFontaine asked Ms. Pace if she was comfortable with the number of candidates.  Ms. Pace said yes.  Regent Caudill said the committee is very comfortable with the candidates who have applied.  Ms. Pace did say that timing may of affected the number who actually applied.  Rep. A. Moore asked Ms. Pace if she really thought that a replacement for Dr. Eaglin would be named by December.  Regent Caudill stated that was their hope.  Ms. Pace stated that Dr. Eaglin has made it very clear that he will be leaving in December.  Regent Caudill stated that if we have not named a replacement by January 1 that the board will take steps to name someone as President.

Chair's Report Chair Jessie reported that he had met with Roger Barker about health insurance and the FLSA change.  He also reported that on September 3 he attended the Presidential forum regarding getting students to campus and retaining them.
Vice-Chair's Report No Report.
Secretary's Report Secretary Caskey reported that in the month of August we spent $73.90 for refreshments leaving a balance of $2,776.20.


Committee Reports

Credentials and Elections No Report.
University Standing Appointments No Report
Fiscal Affairs No report.
Personnel Policies and Benefits Rep. A. Moore reported that they had met in August to discuss the Academic Department Specialist career ladder.  Rep. A. Moore reported that the committee had made recommendations regarding the ADS career ladder and she had forwarded them on to Roger Barker who then sent them on to Dr. Franzini and Dr. Moore.  The recommendations made were to change the stated score of 4.0 on yearly evaluation be changed to increase score on performance evaluation.  They also recommended that years of service, education and CEU's already completed count toward placing them on the new ladder rather than have all of them start at step one.  Further information regarding the ADS Career ladder will be covered in Discussion.

Old Business

Retirees Taking Classes:  Rep. P. Moore said that three years ago Staff Congress was asked to look into retirees taking classes free and wanted to know what ever became of this issue.  Chair Jessie asked that the Personnel Policies and Benefits committee check on this.  Rep. P. Moore said that the last time this was discussed it was mentioned that dependents of retirees be able to take classes for free.  Regent Caudill said that due to cost to the University that the retirees committee decided not to go further with this.  Rep. B. Sammons reported that the retiree committee was not interested in this at this time. 

FLSA:   Rep. LaFontaine asked Roger Barker about feedback he had received regarding the FLSA.  Roger Barker stated that OHR has met with the affected individuals and that everything was working out fine.  He also stated that MSU is not the only university that is implementing the new changes.  Rep. Stewart asked about the pay schedule for these employees.  She wanted to know if these employees were going to have to go two weeks without pay and wanted to know how the University expected these employees to go a month without a check.  Dana Baldridge from Payroll stated that they had reviewed the pay schedules and that there was no good time for a break in pay when switching these employees from bi-monthly to bi-weekly pay.  It has been decided that October 30 would be the break in pay for these employees.  Rep. Liles asked if there was an appeal process for these employees.  Roger Barker stated that they can go thru the same process that employees go thru who wish to have their grades changed.  The paperwork for upgrades is due December 30.  Rep. Liles asked who was suppose to submit a new job description to switch back to exempt staff.  Roger Barker said it was the supervisors responsibility to do this.  Regent Caudill asked if any adjustments had been made for those teaching classes.  Roger Barker said no.  Rep. B. Sammons stated that according to newspapers this law is on hold.  Roger Barker said that this is not on hold it became effective August 23.  Terry Irons asked if these employees can still be hired as adjunct faculty.  Roger Barker said if they are non-exempt they have to be paid overtime.  Roger Barker said a broadcast bulletin will be sent out to all employees as soon as everything has been worked out.  Roger Barker also stated that comp time is not allowed by university law.  If a non-exempt employee works over 40 hours they are to be paid overtime. 

New Business 

Staff Congress Office:  Chair Jessie said that he had spoken with Madonna Weathers regarding the Staff Congress office and she said that she would contact him as soon as as spot is available.


ADS Career Ladder:  Rep. A. Moore said she had discussed  recommendations with Dr. Franzini, Chair of Chairs' Forum and he said that the ADS' have already been awarded for years of service and CEU's already completed that is why the forum decided to start all ADS' at step one.  He also said that the past Chair of the Chairs' Forum had went to Human Resources and researched the evaluation score for ADS' over a two year period and 4.0 appears to be a reachable goal.  He also said that if an ADS did not start at step one it would take them longer to advance.  Rep. B. Sammons asked what Staff Congress was suppose to do with the ADS career ladder, were we suppose to be voting on it and if so how could we vote on it with out seeing the documentation on the suggested career ladder.  Roger Barker stated that the career ladder for ADS' took affect on July 1 but Dr. Eaglin requested that Staff Congress see it before it was fully enacted.  Rep. P. Moore asked how many other career ladders are there?  Roger Barker said that five to seven jobs on campus had career ladders.  Rep.P. Moore than asked if the ADS career ladder was compared to the other career ladders on campus.  Rep. A. Moore stated that TRIO's career ladder was used in creating the ADS career ladder.  Roger Barker said that the ADS career ladder was developed from the KET TV career ladder (non-external certification career ladder).  Rep. LaFontaine asked if the 10 related workshops/CEU's/classes, etc would be at the University's expense or the individual.  Roger Barker said that they would be able to use their tuition waivers for classes but it should be on their time.  Rep. A. Moore said that Dr. Franzini said ADS's had been asked about what type of workshops they would like to see offered on campus.  Rep. Caskey stated that no ADS had been asked for any input regarding the career ladder or type of workshops to be presented.  Rep. Caskey made a motion that the ADS career ladder be tabled until Staff Congress can receive further information, Rep. Mackin seconded motion.  Motion Passed.

Rep. Kegley asked if there was any chance of getting the HMO insurance back.  Roger Barker said no.  Roger Barker stated that there will be no design change in insurance plans but they still do not know if the premiums will increase.

Regent's Report  

Staff Regent Caudill reported that the board had a workshop for new members.  He also reported that at the last board meeting the financial statements from the first quarter were approved.


Rep. Liles announced that MSU was ranked in the top 25 Universities in the South.  This is determined by class size, faculty resources and affordability of education.

Rep. Liles also announced that the Campus Giving Campaign has begun.  He also announced that employees has until Wednesday to make their donations and to be registered to win a wide screen TV.

Roger Barker announced that the contract with Commonwealth Administrators ends this year and that RFP's have been sent out seeking new contracts to administrator MSU's insurance plans, FSA accounts and HRA accounts.  He also announced that he plans on giving the University Employees Benefits Committee insurance figures on Wednesday.  Presently MSU is about $160,000 in the red with insurance.  He also announced that open enrollment will be the last week of October or first week of November.

Rep. LaFontaine announced that the university games were still on going and that the corn toss was tonight and the racquetball tournament would be tomorrow.  She also announced that a week from Wednesday would be the luncheon for all participants.

Rep. D. Sammons announced that Family Weekend was this weekend.


Motion: To adjourn
  Proposed:  Rep. LaFontaine Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Lisa Caskey, Secretary