Staff Congress
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NOVEMBER 8, 2004


Darlene Allen Rhonda Crisp David Jessie Rhonda Mackin Belva Sammons *Willis Taylor
*Ed Beam Ray Crum Linda Kegley Amy Moore Dallas Sammons Cindy Thompson
Lisa Caskey Kim Fultz Donna King Pam Moore Rhonda Sloan Jonell Tobin
Joy Cecil Phillip James M. LaFontaine April Nutter Doug Snedegar *Terry White
Gaylena Cline Kristie Jenkins Jeffrey Liles Darlene Ramey *Stephanie Stewart Elizabeth Williams

*Denotes member was absent

Guests: Roger Barker, Director of Human Resources and Lora Pace, Presidential Search Committee

Chair Jessie called the meeting to order at 1:03 p.m.  A quorum was present.  

Motion: To approve the October 4 and October 19, 2004 minutes as submitted
  Proposed:  Rep. LaFontaine Seconded:  Rep. James
Called for Vote: Motion passed.

Presidential Search Committee Report:  Lora Pace reported that Dr. Hughes was on campus today for his interview and had already had a 10:20 a.m. forum with university staff and would have another forum at 1:50 p.m. in the Crager Room.  Mrs. Pace also stated that Dr. Hoff, who will be here November 9 & 10, has interviewed for two other university presidential jobs but as of this date has not accepted either of them.  Dr. Andrews will be on campus Thursday, November 11 and Friday, November 12 and will hold forums with university staff at 10:20 a.m. and 1:50 p.m. in the Crager Room.  Mrs. Pace reported that about 80 people attended Dr. Hughes' 10:20 a.m. forum today.  She reminded Congress members that anyone completing evaluations on today's candidate needed to get them in by 3:00 p.m. on Wednesday, November 10.

Chair's Report Chair Jessie encouraged everyone to attend the 1:50 forum with Dr. Hughes.
Vice-Chair's Report No report. 
Secretary's Report Secretary Caskey reported that for the month of October $58.45 was spent on refreshments leaving a balance of $2,655.69


Committee Reports

Credentials and Elections No report. 
University Standing Appointments Rep. Liles reported that new members to University Standing Committees have been assigned and that he will announce those names under New Business.
Fiscal Affairs No report.
Personnel Policies and Benefits Rep. A. Moore reported that the committee had meet to review the new PSNE 5.  They did not have a quorum present to vote so they decided to present PSNE 5 to Staff Congress for review and conderation.  Further action regarding PSNE 5 will be discussed in New Business.

Old Business

Rep. B. Sammons asked what the status was on Staff Congress' office and computer.  Chair Jessie said that he would check on the status of the computer and that he has asked three times about the status of the office for Staff Congress; however, he will check again.

Rep. Kegley asked if Staff Congress would check on employees being paid every week instead of every two weeks.  Chair Jessie said that he would speak with the Payroll Office about this matter.

New Business 

Rep. Liles presented the names of individuals to be added to University Standing Committees.  Those individuals are as follows:  Ruth Ann Harney Howard, Job Classification Committee; Jonell Tobin, Affirmative Action Committee; and Dallas Sammons, Employee Benefits Committee.

Motion: To approve names to be added to University Standing Committees
  Proposed:  University Standing Committee Seconded:  None Needed
Called for Vote: Motion was passed.

Rep. A. Moore brought forth PSNE 5 regarding overtime pay for classified employees.  Roger Barker stated that the only change in this policy is that comp time can no longer be used in place of overtime pay according to Kentucky law.  Rep. King stated that under the old policy employees were paid time and a half for hours over 40, the new policy does not state a rate.  Roger Barker stated that according to the law, employees are to be paid time and a half of their regular pay.  Mr. Barker reported that employees can work fluctuating work weeks however this must be approved in writing prior to working.  Rep. B. Sammons asked if the Personnel Policies and Benefits Committee had any questions about the changes to the policy.  Rep. A. Moore said no that the committee felt others on Staff Congress would know more about this than they would.

Motion: To approve changes in PSNE 5 policy.
  Proposed:  Personnel Ben. & Policy Comm. Seconded:  None Needed
Called for Vote: Motion was passed.


Rep. LaFontaine asked how much overtime pay has been paid by MSU since FLSA became law.  Roger Barker said he did not know but that it would be easy to acquire the information.  He will work on this and get back to Staff Congress at a later date.

Regent's Report  - No report.


Rep. Nutter reported that training is going on for web development with MSU's new web system.  She asked that anyone interested send her e-mail to register for a session.

Rep. Snedegar announced that beginning with the Spring 2005 semester MSU would no longer have the arena style registration for students.  All registration for student will be done on-line.  The new system will be similar to the Eagle Express Line.  All students will be contacted via e-mail and flyers will be posted in all campus buildings.  Students will have November 15th, 2004 - January 25, 2005 to pay fees.

Chair Jessie announced that open enrollment for health and dental insurance will be taking place until Friday, November 19th.

Meeting was adjourned at 1:40 p.m.

Minutes submitted by:  Lisa Casey, Secretary