Staff Congress
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January 10, 2005


Darlene Allen Rhonda Crisp David Jessie Rhonda Mackin Belva Sammons *Willis Taylor
*Ed Beam *Ray Crum Linda Kegley Amy Moore Dallas Sammons Cindy Thompson
Lisa Caskey Kim Fultz Donna King Pam Moore Rhonda Sloan Jonell Tobin
Joy Cecil Phillip James M. LaFontaine April Nutter Doug Snedegar Terry White
Gaylena Cline Kristie Jenkins Jeffrey Liles Darlene Ramey Stephanie Stewart Elizabeth Williams

*Denotes member was absent

Guests: Gene Caudill, Staff Regent and Director of Physical Plant; Roger Barker, Director of Human Resources; Lora Pace, First Year Program & Retention Director

Chair Jessie called the meeting to order at 1:00 p.m.  A quorum was present.  

Motion: To approve the December 6, 2004 meeting minutes.
  Proposed:  Rep. Kegley Seconded:  Rep. Thompson
Called for Vote: Motion passed with corrections on page 2 under Announcements.


Chair's Report Chair Jessie reported that he would be meeting with Dr. Andrews on January 11 and later in the week with Mr. Walters.  He then went on to remind Staff Congress of the welcoming reception for Dr. Andrews following the meeting today.  Chair Jessie also announced that Staff Congress had been given an office in Waterfield Hall.  The room number is 136.
Vice-Chair's Report No report. 
Secretary's Report Secretary Caskey reported that for the month of December $62.02 was spent on refreshments and $33.75 was spent on printing for flyer announcing reception for Dr. Andrews leaving a balance of $2,464.50.


Committee Reports

Credentials and Elections No report. 
University Standing Appointments No report.
Fiscal Affairs No report.
Personnel Policies and Benefits No report.

Old Business

No old business was brought forth.

New Business 

Lora Pace asked Staff Congress to look into the evaluation process for employees especially where it affects the salary distribution pool.  As of now the pool has been distributed across the board to employees.

Rep. P. Moore stated that she has received several complaints from employees regarding the $100,000 that the Board of Regents gave Dr. Eaglin upon retiring in December.  Rep. P. Moore feels that Staff Congress should send a letter to the Board of Regents addressing the issues that employees on campus have regarding this matter.  Rep. A. Moore asked Regent Caudill if this was discussed in great detail before a decision was reached.  Regent Caudill stated that all avenues were given and discussed regarding the $100,000 to Dr. Eaglin.  Regent Caudill went on to state that not only did Dr. Eaglin receive the $100,000 but he also received a vehicle.  Rep. A. Moore added that he also received a computer that is on the MAP program.  Regent Caudill went on to state that it was not unusual for sabbatical leaves to be granted to retiring individuals.  Lora Pace asked if giving the $100,000 to Dr. Eaglin was a unanimous vote.  Regent Caudill replied it was in the public session. 

Motion: Staff Congress drafting a letter to the Board of Regents stating concerns over the $100,000 given to Dr. Eaglin
  Proposed:  Rep. P. Moore Seconded:  Rep. Stewart
Called for Vote: Motion did not pass.

Rep. B. Sammons asked if any numbers had been discussed regarding pay raises for the coming year.  Regent Caudill stated that Dr. Andrews has been reviewing MSU's financial situation, and no raises have been discussed.  He also stated that the State Legislature would have to pass a budget before salaries can be discussed.

Rep. Kegley announced that the custodial crews have changed shifts and that some of them would be reporting to work at 5:00 a.m.  Rep. Kegley wanted to know if it would be possible for any announcements regarding MSU closing due to weather, be made before the 6:00 a.m. hour for these individuals.  Chair Jessie said he would discuss this with Dr. Moore.


Chair Jessie stated that Staff Congress had voted to accept changes to PSNE 5, PG-57, and PG-59 at a previous meeting.  However he now has concerns about PSNE 5 regarding overtime pay for employees.  He asked for clarification on overtime pay for employees.  Regent Caudill stated that employees will only receive overtime pay for hours over 40 that are actually worked during any given week.  He went on to explain that if an employee is on sick or vacation leave on Monday, then works Tuesday - Friday and is then called into work on Saturday they would not receive overtime pay for hours worked over 40 because the day off is not considered as actual hours worked.  Regent Caudill went on to say that employees will only get overtime pay for actual time worked, sick leave and vacation time will not be included with actual time worked.  Chair Jessie stated that this was an oversight that he and probably others on Staff Congress made when approving this policy.  Chair Jessie went on to say that he was not aware of this change until it came out in the Human Resource Bulletin released earlier in the month.  Regent Caudill stated that this change has had a tremendous affect on Physical Plant.  He went on to say that it will be hard to get employees out to work in the early morning hours or on weekends if they will not receive overtime if they had a sick or vacation day during that week.  Regent Caudill asked Roger Barker if this was a Federal Law or a University rule.  Roger Barker replied both but that the University was more lenient with the law. 

Lora Pace reported that Admissions has scheduled two Saturday SOARS this year.  She stated that she has already received calls from Department Chairs and secretaries regarding how they are to handle their time worked for these days.  Roger Barker stated that if an employee works up to 40 hours they are to be paid straight time.  Roger Barker went on to say that there are only two options in handling these situations and they are 1.  have employee work a flex schedule that week or 2.  pay employee overtime.  However, any employee working overtime is to be approved in advance by their supervisor.

Chair Jessie then asked Roger Barker if we were the only University making these changes.  Roger Barker replied he doubted we were the only ones making this change.  Roger Barker stated that only problem with this, is that the change was not well communicated on his part.  He is open to suggestions regarding a better way to communicate this information.

In other discussion Rep. Crisp asked if employees would be getting new health insurance cards this year.  Roger Barker replied that employees would only get new cards if they changed plans.

Regent's Report  - No report.


Chair Jessie announced that Convocation will be Wednesday, January 12 at 10:00 am in Button Auditorium.

Rep. White announced that Button will close for renovation the first of March.  Seating and carpet will be replaced as well as stone work will be done.  He also announced that Military Science will still be housed in Button during the renovation process.  Button Drill Room will not be renovated at this time unless their is extra money in the project.

Regent Caudill announced that on January 5th, the Physical Plant went on a new work schedule.  Custodian crews will work 6:00 a.m. to 3:00 p.m. in non-academic buildings and 5:00 a.m. to 4:00 p.m. in academic buildings.  They will have the same schedule as before for residence halls.  Zone maintenance crews will report at 6:00 a.m. instead of 7:00 a.m. in academic buildings. Physical Plant office staff will be working 6:00 a.m. to 5:00 p.m.  Warehouse staff will be the same as before.  Second shift custodians will work 4:00 p.m. to 12:30 a.m.  Second shift maintenance will work 5:00 p.m. to 12:30 a.m. and third shift will work 6:00 p.m. to 2:30 a.m.  Heating and cooling workings will be available 6:00 a.m.  to 3:30 p.m. with half reporting at 6:00 a.m. and the other half reporting at 8:30 a.m.  Weekend crews will work the usual eight hour shifts.

Lora Pace announced the Spring/Summer 2005 SOAR dates.  They are as follows:  April 23, June 11, June 24 and July 15.  All tables will be set-up in ADUC with academic breakouts in academic departments.

Rep. D. Sammons announced that Thompson Hall will be closed this semester.  All students have been contacted and other room assignments have been made for them.  Thompson will closed February 1.  Closing of Wilson Hall will depend on the number of male residences we have living on campus this semester.

Rep. A. Moore announced that the University Employees Benefits Committee will be meeting with a representative from UK on January 20th to discussed how UK's wellness program is administered.

Rep. P. Moore announced that Brent Rogers, Chair of Employee Benefits Committee, has stated that he would like to begin working on the 2006 health insurance plan.  He has asked for any suggestions to be sent to him or other committee members.

Rep. B. Sammons announced that if anyone is interested in giving to the tsunami relief program, it can be counted on your 2004 taxes if given by January 31.

Rep. B. Sammons announced that the Martin Luther King ceremony will take place at the Catholic Church at 7:00 p.m.  The march will start at 6:00 p.m. in from of the Bell Tower.

Rep. D. Sammons announced that the residence halls will open on Friday, January 14 at 8:00 a.m.

Chair Jessie announced that the next Staff Congress meeting will be Monday, February 7 at 1:00 p.m. in the Riggle Room.

Meeting was adjourned at 1:45 p.m.

Minutes submitted by:  Lisa Caskey, Secretary