Staff Congress
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February 7, 2005


*Darlene Allen Rhonda Crisp David Jessie Rhonda Mackin Belva Sammons Willis Taylor
Ed Beam Ray Crum *Linda Kegley Amy Moore Dallas Sammons Cindy Thompson
Lisa Caskey *Kim Fultz *Donna King *Pam Moore *Rhonda Sloan Jonell Tobin
Joy Cecil Phillip James M. LaFontaine April Nutter *Doug Snedegar Terry White
Gaylena Cline Kristie Jenkins *Jeffrey Liles Darlene Ramey Stephanie Stewart *Elizabeth Williams

*Denotes member was absent

Guests: Gene Caudill, Staff Regent and Director of Physical Plant

Chair Jessie called the meeting to order at 1:00 p.m.  A quorum was present.  

Motion: To approve the January 10, 2005 meeting minutes.
  Proposed:  Rep. Stewart Seconded:  Rep. LaFontaine
Called for Vote: Motion passed with corrections on page 3 under Announcements.


Chair's Report Chair Jessie reported that he has sent an invitation to Dr. Andrews to attend a future Staff Congress meeting.  He also reported that he has been asked to be a member on the President's Council.   
Vice-Chair's Report No report. 
Secretary's Report Secretary Caskey reported that for the month of January $300.50 was spent on refreshments for Dr. Andrews' welcoming reception, leaving a balance of $2,164.00


Committee Reports

Credentials and Elections Met Thursday, January 27 to discuss this year's elections.  Rep. LaFontaine distributed memo with timeline for this year's elections and a list of representatives whose terms expire June 30, 2005.  She also reported that Rep. Snedegar will take a more active role in this year's elections since she will be running for her seat again.  The committee discussed the possibility of discontinuing the practice of having computers placed at various locations on campus for voting purposes due to the lack of use during last year's elections.
University Standing Appointments Rep. Stewart reported that there are three people who have been recommended for three Standing Committees that will need to be approved during New Business.
Fiscal Affairs No report.
Personnel Policies and Benefits No report.

Old Business

No old business was brought forth.

New Business 

Rep. Stewart announced the names of three employees to be added to Standing Committees.  They are as follows:  Gary Smith, Service Committee; Belva Sammons, Planning Committee; and Cindy Trent, Employee Benefits Committee.

Motion: To add Gary Smith to Service Committee; Belva Sammons to Planning Committee; and Cindy Trent to Employee Benefits Committee.
  Proposed:  Univ. Standing Committee Seconded:  Rep. D. Sammons
Called for Vote: Motion passed.

Rep. A. Moore reported that the Employee Benefits Committee met with David Hoke from the University of Kentucky to discuss UK's wellness program.  Mr. Hoke gave a PowerPoint presentation describing UK's program in detail.  Rep. A. Moore added that the Employee Benefits Committee will schedule a meeting with Human Resources to develop a proposal for a strategic initiative regarding a wellness incentive for MSU employees to encourage a healthier lifestyle.  Rep. A. Moore stated that this plan has nothing to do with the Wellness Center.  She also reported that the one plan being discussed, similar to UK,  is to have a questionnaire on-line once a month for employees to go in to answer questions regarding health issues.


Chair Jessie stated that he and the Faculty Senate Chair had been asked to be on the President's Council.  He reported that the council would meet twice a month on the second and fourth Wednesday.  As of now there are 32 members on the President's Council. 

Rep. Crisp discussed the possibility of having more information regarding employees placed on the people inquiry on MSU's website.  She said that presently when you enter this part of the site you see personal information on employees but no information regarding campus office location or campus phone number.  Rep. Nutter said that they have been considering putting information regarding faculty/staff on the website however, they are not sure how to do this.  Rep. A. Moore stated this is a IRCA (Institutional Research & Computer Applications) problem and she will ask them about this.

Regent's Report  - No report.


Rep. James announced that Founder's Day will be Tuesday, March 15.  Dr. Charles Derrickson will be this year's recipient of the Founder's Day Award.  Rep. James also announced that this year's Gala will be held on Saturday, April 30.

Rep. Nutter announced that MSU has a new web page.  They are experiencing some problems with the new page, which will be corrected.   If anyone needs help updating any of their department's information she asked that they contact her.

Rep. D. Sammons announced that the Housing office will be temporarily moving to Fields Hall Seminar Room 102.  This move will be taking place on Thursday, February 10th.

Rep. White announced that on Thursday, February 17th there will be a pre-bid meeting for the renovation project in Thompson Hall.  Bids will open on Tuesday, March 1st at 3:00 p.m.

Chair Jessie announced that the next Staff Congress meeting will be Monday, March 7 at 1:00 p.m. in the Riggle Room.

Meeting was adjourned at 1:20 p.m.

Minutes submitted by:  Lisa Caskey, Secretary