Staff Congress
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JULY 11, 2005


Ed Beam Shannon Harr Linda Kegley Amy Moore Dallas Sammons Jonell Tobin
Lisa Caskey Rosemary Hinton Donna King Pam Moore Doug Snedegar Terry White
Rhonda Crisp Phillip James Margaret LaFontaine April Nutter Stephanie Stewart Elizabeth Williams
Ray Crum Kristie Jenkins Jeffrey Liles Darlene Ramey Todd Thacker
Kim Fultz David Jessie Rhonda Mackin Belva Sammons Cindy Thompson

*Denotes member was absent

Guests: Gene Caudill-Staff Regent & Director of Physical Plant, Roger Barker-Director of Human Resources, Gaylena Cline-Payroll Assistant, Lora Pace-Ex Officio Chair of Staff Congress and First Year Program & Retention Director

Chair Jessie called the meeting to order at 12:10 p.m.  A quorum was present. 

Chair's Report Chair Jessie thanked members of Congress for allowing the time change for today's meeting to accommodate members who need to attend the Office of Human Resources Pinning Ceremony at 2 p.m.


Motion: To approve the June 7, 2005 minutes with the following corrections.  Change 'was' to 'is' and 'Department of Health, P.E. and Recreation' to 'Department of Health, P.E. and Sport Sciences' in the last paragraph under announcements.
  Proposed:  Rep. LaFontaine Seconded:  Rep. P. Moore
Called for Vote: Passed


Rep. LaFontaine conducted the election.  Rep. Pam Moore and Rep. Doug Snedegar served as tellers.

Rep. Dallas Sammons and Rep. David Jessie nominated for Staff Congress Chair.  Both accepted the nomination.

Motion: To cease nominations
  Proposed:  Rep. B. Sammons Seconded:  Rep. James
Called for Vote: Passed

Rep. David Jessie elected as Chair.

Rep. Jonell Tobin, Rep. Ed Beam, Rep. Phillip James, and Rep. Stephanie Stewart nominated for Staff Congress Vice-Chair.  All four accepted the nomination.

Motion: To cease nominations
  Proposed:  Chair Jessie Seconded:  Rep. B. Sammons
Called for Vote: Passed

Rep. Ed Beam elected as Vice-Chair.

Rep. Lisa Caskey and Rep. Rhonda Crisp nominated for Staff Congress Secretary.  Both accepted the nomination.

Motion: To cease nominations
  Proposed:  Chair Jessie Seconded:  Rep. James
Called for Vote: Passed

Rep. Rhonda Crisp elected as Secretary.

Re-elected Chair Jessie conducted business from this point forward.

Vice-Chair's Report No Report
Secretary's Report No Report

Committee Reports

Credentials and Elections Rep. LaFontaine reported that Rep. Belva Sammons has resigned from Staff Congress effective July 29, 2005 due to her retirement from the university.

The Credentials and Elections Committee met on June 10 to discuss Rep. B. Sammons retirement and the two vacancies on Congress.  As per the bylaws, William Salazar, who was the next highest vote getter during the election in that EEO category, was contacted and he agreed to replace Belva Sammons for a one-year term.  If he is interested in continuing to serve, he will run for re-election next year.  This is an appointment, so Congress does not need to vote.  Also, in reference to the vacancies in the Technical/Paraprofessional and the Skilled Crafts categories, it was a consensus of the committee that these two positions be left vacant for the year.  Every effort was made during the nomination period to try to identify people to run, but no one stepped forward with an interest.  The committee has tried to fill positions in the past without much success.  Rep. James asked if not filling the positions would throw off the rotation.  Rep. LaFontaine stated that the positions will be filled as two-year terms during the next election to keep them in the correct rotation. 

University Standing Appointments Rep. Stewart reported that her committee sent out 750 surveys and received 71 responses or about 10% back.  Appointments will be made as soon as the Staff Congress Committees are set for the coming year.
Fiscal Affairs No Report
Personnel Policies and Benefits No Report

Regent's Report   - No Report

Old Business 

Rep. Thacker asked if a staff member from one of the vacant categories stepped forward and stated an interest in serving on Staff Congress, would we fill the position.  Rep. LaFontaine said yes we would.

Rep. Amy Moore still needs recommendations for service awards, if anyone has any suggestions.

New Business 

Rep. Stewart asked if Rep. LaFontaine will be serving as parliamentarian this year.  Rep. LaFontaine said she had talked with Rep. James and he had expressed an interest in getting more involved in the business of Staff Congress.  He has a background of serving in SGA and is more familiar with parliamentarian rules.  She is willing to step down and nominate Rep. James as a replacement.  Chair Jessie asked Rep. James if he was willing to serve.  Rep. James said he was willing. 

Rep. Stewart announced that new members Hinton, Thacker, and Harr need to be appointed to a committee.  Rep. Rosemary Hinton chose Standing Appointments and Rep. Todd Thacker and Rep. Shannon Harr chose Fiscal Affairs.  The committees will get together later in the meeting to choose Chairs and Vice-Chairs.

Motion: For paid time off to count as working hours when calculating overtime pay
  Proposed:  Rep. Thacker Seconded:  Rep. Kegley
Called for Vote: Passed (2 nays)
Discussion: There was a lengthy discussion after the vote.  Topics of discussion included:

1.  This is university policy.
2.  There was a one-word addition, that was not pointed out to the Board of Regents, that changed the entire policy, "Paid time off will be counted" was changed to "Paid time off will not be counted".  This might never have been approved if this change had been pointed out.
3.  Some people take advantage of taking time off during the week and then getting paid overtime.  This causes a problem for everyone, even for those people who do not take advantage. 
4.  There are no known instances of abuse on this campus.
5.  The last time this policy was discussed by Congress, it had already been approved.
6.  This motion will bring the issue back to the attention of the administration.

Rep. B. Sammons reminded everyone that the vote had already been taken and there was no reason for discussion now.  Chair Jessie asked Rep. LaFontaine, former Parliamentarian and Rep. James, new Parliamentarian, if the vote was good without discussion.  They both agreed the vote was good.  Discussion is not required before a vote.  Chair Jessie will take the proposal forward to the appropriate person for consideration.

Staff Regent Caudill feels Staff Congress officers should not be paid.  He is afraid some people only run for office because they get paid.  He feels these should be volunteer positions.

Rep. Stewart asked Roger Barker if his office could look at re-evaluating positions to change EEO categories.  Some positions seem to belong in another category.  Rep. A. Moore said she had talked with Michelle Hardin in Human Resources about this and she said changes in job descriptions over time could require a change in the EEO category.  Roger Barker will check into it.  Gene Caudill said a consultant is coming to campus and maybe they could look at reducing these categories.


Rep. LaFontaine asked how members felt about the officer election statements.  This is the first time candidates have made a speech about why they would like to elected.  Rep. Nutter felt the statements were a good idea and helped her decide who to vote for.

Rep. Liles said the president had met with most of the academic departments on campus.  If other departments are interested in having President Andrews visit their department, they should initiate it by contacting Carol Johnson and asking for a meeting to be scheduled.


Rep. Dallas Sammons reported that a staff member on campus, Darryl Grimes, had passed away.  Please remember his family in your thoughts and prayers.

Lora Pace announced that the last SOAR is this Friday, July 15.  There will be a mop-up SOAR if needed on July 29 from 10-3.  Her number on the keychain is 1440.  She thinks first-time freshmen will be between 1284 (last year's number) and 1440 students.

Rep. LaFontaine announced that Diane Wright had a double bypass.  She is at home.  Also, the University Games Committee will have their first meeting tomorrow at 9:30 a.m. in 302 ADUC.

Rep. Dallas Sammons announced that her number on the keychain is 2500 and it is looking pretty good at this time.  Hopefully, they will reach that number.  Move-in day is Friday, August 19 at 8 a.m.  They will be asking for Faculty/Staff volunteers again.

Our next meeting is Monday, August 1.

Motion: To adjourn
  Proposed:  Rep. Stewart Seconded:  Rep. Kegley
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary