Staff Congress
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AUGUST 1, 2005


Ed Beam Shannon Harr Linda Kegley *Amy Moore Dallas Sammons *Jonell Tobin
*Lisa Caskey Rosemary Hinton Donna King Pam Moore Doug Snedegar Terry White
*Rhonda Crisp Phillip James Margaret LaFontaine April Nutter Stephanie Stewart Elizabeth Williams
*Ray Crum Kristie Jenkins *Jeffrey Liles Darlene Ramey Todd Thacker
*Kim Fultz David Jessie *Rhonda Mackin William Salazar Cindy Thompson

*Denotes member was absent

Guests: Gene Caudill-Staff Regent & Director of Physical Plant, Roger Barker-Director of Human Resources, Carol Becker-Director, Financial Aid, Cathy Vance-Coordinator for Verification, Research, & Support, Financial Aid

Chair Jessie called the meeting to order at 1:05 p.m.  A quorum was present. 

Motion: To approve the July 11, 2005 minutes as submitted
  Proposed:  Rep. James Seconded:  Rep. LaFontaine
Called for Vote: Passed


Chair's Report Chair Jessie reported that he has scheduled a meeting with President Andrews on August 16.  Also, he submitted the overtime pay motion from the last meeting to Mike Walters.  He is waiting for a response.
Vice-Chair's Report No Report
Secretary's Report Rep. Stewart filled in for Secretary Crisp at this meeting.  She reported that $300.51 was spent the month of July, leaving a balance of $2,640.49.

Committee Reports

Credentials and Elections No Report
University Standing Appointments Rep. Stewart reported that with the approval of Staff Congress, the following appointments to committees will be made:

Affirmative Action:  Sarah Carew & Tonya Ashby
Employee Benefits:  Elizabeth Williams
Intercollegiate Athletics:  Al Baldwin
Job Classification Review:  Jill Ratliff, Jami Hornbuckle, Joel Pace, Stephanie Stewart
Library:  Rhonda Mackin
Planning:  Dallas Sammons, Donna King, April Nutter
Scholarship:  Patty Little
Service:  Rebecca McGinnis, Barbara Clarke, Ed Beam, (need someone from Service/Maintenance)
Student Disciplinary:  Sandra Cooper
Student Life:  Shannon Harr
Student Media:  Three recommendations to the President.  He chooses one person.  Recommendations are:  Rebecca McGinnis, Rose Mary Johnson, Rhonda Mackin
Technology Resources:  Mark Messer
Wellness:  Shannon Harr, Amy Moore

Fiscal Affairs No Report
Personnel Policies and Benefits No Report

Regent's Report   - No Report

Old Business - None

New Business 

Rep. Stewart reported that new member William Salazar has accepted a position on the Credentials & Elections Committee.  At our July meeting, the following Chairs and Vice-Chairs were chosen for the committees:

Credentials & Elections Committee:

Chair:  Margaret LaFontaine
Vice-Chair:  Doug Snedegar

Personnel Policies & Benefits Committee:

Chair:  Amy Moore
Vice-Chair:  Ed Beam

Standing Appointments Committee:

Chair:  Stephanie Stewart
Vice-Chair:  Jeffrey Liles

Fiscal Affairs Committee:

Chair:  Pam Moore
Vice-Chair:  Dallas Sammons


Motion: To approve the people who have been selected to Standing Appointment Committees
  Proposed:  Rep. Stewart Seconded:  Rep. P. Moore
Called for Vote: Passed

Discussion - None


Rep. James announced there is a booklet for everyone called The A-B-C's of Parliamentary Procedure.  Pick one up on your way out.

Rep. Stewart announced that desk calendars are available for $6.00 each.

Rep. Pam Moore announced that MSU 101 planners for Faculty/Staff are in the mail.

Rep. James announced that athletics has a new logo.  The use of the strutting eagle mark will be very restricted now.  T-shirts with the new logo are on order at the bookstore.

Rep. LaFontaine announced that the University Games schedule is on the Web and was included in the last Human Resources Newsletter.  Information will also be handed out at convocation.  There will be 15 activities this year.  Croquet was brought back and a canoe/kayak event, miniature golf, and Texas Hold'em Poker were added.  All activities are free and open to all faculty, staff, graduate assistants, spouses, and retirees.  Spouses must participate in the same activity as the employee.  Every participate gets a T-shirt.  She also announced that new student move-in day is Friday, August 19.  They are still looking for Faculty/Staff volunteers to help.  70-75 Faculty/Staff have already volunteered.

Rep. Sammons announced that there is an icon on the home page for people to volunteer to help with the move-in.  Returning students move-in August 18, new students move-in August 19, RA staff are arriving August 7, the Football Team is arriving August 9 and the Peer Advisors are arriving August 15.  All opening of school activities have been moved to the weekend.  Housing is at 2505 as of today.  Their goal was 2500.  Regents & Normal are off-line this year and the On-Campus Residency Policy has changed this year. 

Financial Aid Presentation

Carol Becker from the Financial Aid office made a presentation entitled The Good, The Bad, and the Ugly.  Everyone received a handout with the information she covered.

She also announced that the Financial Aid office will be moving to the Admissions Center on August 11.  They will have employees on both floors of the building.  They are merging with Admissions to form Enrollment Services.  The technical staff of Admissions will be moving upstairs and there will be one reception area.  Regent Caudill said there would be new signs put up on the side of building by the time they move.  The Governor's Regional Office will be relocating.  The name of the building, Admissions Center, will remain the same.  The Board of Regents would have to approve a name change for the building.

Motion: To adjourn
  Proposed:  Rep. LaFontaine Seconded:  Rep. James
Called for Vote: Passed

Minutes submitted by:  Rhonda Crisp, Secretary