MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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JULY 7, 2008
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MEMBERS:
Jeff Adkins*
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Rhonda Crisp
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Phillip James
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Jill McBride
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Lonnie Morris
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Todd Thacker
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Darlene Allen
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Chris Hampton*
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David Jessie
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Jewell McCormick
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April Nutter
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Michele Thompson
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Patty Carper
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Shannon Harr
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Kevin Koett*
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Rebecca McGinnis*
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Joel Pace
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Sharon White
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Lisa Caskey
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Rosemary Hinton
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Margaret LaFontaine
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Rick Messer
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William Salazar
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Terry White
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Shannon Colvin
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Joe Hunsucker
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Rhonda Mackin
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Amy Moore
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Dallas Sammons
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*Denotes member was absent
Guests:
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Lora Pace, Staff Regent & Director of First Year Programs & Retention
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Chair James called the meeting to order at 1:10 p.m. A quorum was present. He welcomed guest Lora Pace, Staff Regent & Director of First Year Programs & Retention. A moment of silence was observed in memory of Belva Sammons. The agenda was suspended so elections could be conducted. Rep. Colvin, Parliamentarian, explained the election procedures. Rep. LaFontaine indicated there were 24 eligible members for voting purposes.
Nominations for Chair: Rep. Jessie nominated Rep. Joel Pace, who accepted the nomination. There were no further nominations. Chair James closed the floor to nominations. He moved that Rep. Joel Pace be elected to the position by acclamation. There were no objections or abstentions.
Nominations for Vice-Chair: Rep. Thacker nominated Rep. Rebecca McGinnis, who accepted the nomination by letter as she was on vacation. There were no further nominations. Rep. Colvin moved to close the floor to nominations. Rep. Harr moved that Rep. McGinnis be elected to the position by acclamation. There were no objections or abstentions.
Nominations for Secretary: Rep. Caskey nominated Rep. Rhonda Mackin, who accepted the nomination. There were no further nominations. Rep. Colvin moved to close the floor to nominations. Rep. Allen moved that Rep. Mackin be elected to the position by acclamation. There were no objections or abstentions.
The newly elected officers will officiate at the August meeting. Chair James moved back into the Agenda. He asked if there were any corrections to the June meeting minutes. Rep. Mackin stated on page 2, 1st line, there was an extra “ing” in obtaining. Under Parliamentarian’s Report, there is an extra space after July that needs to be removed. On page 3, under Announcements, 3rd line down, the word “moves” should be removed. There were no further corrections.
Motion:
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To approve the minutes from the June 2, 2008 meeting, with corrections.
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Proposed: Rep. Colvin
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Seconded: Rep. LaFontaine
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Called for Vote:
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Passed.
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Chair's Report
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He reminded everyone that tomorrow President Andrews will be hosting two Open Forums at different times to allow for more flexibility for attendance. Attendees will be able to ask President Andrews any questions they like. This is an opportunity for open communication between faculty and staff. The Forums will be held at 10:00 and 2:00 in the Riggle Room, with the option to move to the Crager Room if needed. Chair James thanked everyone for their support of him as Chair of Staff Congress for the past year.
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Vice-Chair’s Report
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There was no report but Rep. Nutter thanked everyone for everything that was accomplished this past year. She wished good luck to the incoming officers and offered her assistance, if needed, with regards to the Staff Congress website.
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Secretary's Report
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For the month of June, $648.23 was spent on the luncheon.
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Parliamentarian's Report
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No report.
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Committee Reports
Credentials and Elections
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No report.
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University Standing Appointments
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No report.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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No report.
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Ad-Hoc - Professional Development
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No report.
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Regent's Report: L. Pace reported the Board of Regents met June 5th. Items approved were the university budget, personnel roster, etc. for the upcoming year. The President’s evaluation, bonus and raise were also considered and approved. She announced that Ron Morrison, Professor in English, was the new Faculty Regent and Michael Harmon was the new Student Regent.
Human Resources Report: Chair James announced that P. Gniot, Director, Human Resources, was out of town this week but he spoke with him briefly on Thursday of last week. P. Gniot has submitted, to the President’s Cabinet, guidelines for a flex-schedule and 4-day work week. This will be shared with Staff Congress in the near future.
Old Business: None.
New Business: Rep. Thompson asked about the 4-day work week as some of her constituents had asked her about it. Chair James replied that Phil Gniot had submitted a proposal for it to the President’s Cabinet and it is not yet known what decision has been made about it. Discussion was held about a possible flex work schedule and 4-day work week. Rep. Colvin made a motion that Staff Congress purchase a new Robert’s Rules of Order as the one currently being used is out-of-date. Rep. Nutter seconded the motion. Vote was taken and approved.
Discussion: Rep. Nutter announced a Portal Pilot Group has been established. It will be a one-stop place for all of your MSU online services. You login once and get access to email, Colleague, Web Advisor, etc. She went over the many benefits of this. She is looking for 20-30 staff volunteers to be involved with the Portal Pilot Group. If anyone is interested, let her know by email or phone call.
Welcome Week Activities: Rep. LaFontaine announced she is looking for volunteers to assist with students moving in on August 15th. She needs help with traffic control and hall greeters (meet and greet parents). If anyone can help out in 2-3 hour increments, please let her know.
Announcements: Chair James announced that the next Staff Congress meeting is August 4th. He reminded everyone that the President’s Forum is tomorrow at 10:00 am and 2:00 pm in the Riggle Room. The last SOAR session is July 22. Convocation is August 13th. Move-in day is August 15th. Rep. Sammons announced there will be a memorial service at the First Baptist Church on Main Street for Belva Sammons this Sunday at 6:00 pm with a reception to follow. Rep. Nutter announced that the new on-line applications are now live. She asked that students be encouraged to apply via the online application. If applying that way, the application fee must be paid by credit card. If they apply via a paper application, they can pay by check or cash. Rep. LaFontaine announced the new fiscal year calendars are now online or can be picked up from the Human Resources office. The University Games will still be held this fall as she has not heard anything to the contrary. She announced that the President’s Cabinet is considering creating a recurring budget for the University Games. Also, she has now physically moved out of ADUC and into her office in Wetherby Gymnasium. She announced that as of July 1, the Wellness Center and Aquatics operation left Health, Physical Education & Sports Sciences and are now under the umbrella of Student Life. Rep. J. Pace stated his appreciation of the support of Staff Congress in the upcoming year. He congratulated Chair James on a successful year of accomplishing the 2007/2008 goals. He stated there is still committee business that needs to be accomplished. He asked that committees to go ahead and meet this month. At the August meeting, we will talk about goals for committees and committee chairs. There are three new members who are not involved on a committee. He asked that the Vice-Chair of the Fiscal Affairs Committee conduct the July meeting since Rep. Pam Moore is no longer a member of Staff Congress. Rep. White announced that the pollution control bid has been awarded and work will begin soon.
Motion:
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To adjourn.
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Proposed: Rep. Jesse
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Seconded: Rep. LaFontaine
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Called for Vote:
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Passed.
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Minutes submitted by: Rhonda Mackin, Secretary
