MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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JANUARY 7, 2008
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MEMBERS:
Jeff Adkins
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Chris Hampton
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David Jessie
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Jill McBride
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Lonnie Morris
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Dallas Sammons
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Darlene Allen
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Shannon Harr
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Linda Kegley
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Rebecca McGinnis
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April Nutter
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Todd Thacker
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Lisa Caskey
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Rosemary Hinton
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Kevin Koett
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Rick Messer
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Joel Pace
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Sharon White
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Shannon Colvin
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Joe Hunsucker
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Margaret LaFontaine
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Amy Moore
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Darlene Ramey
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Terry White
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Rhonda Crisp
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Phillip James
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Rhonda Mackin*
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Pam Moore
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William Salazar
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Elizabeth Williams
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*Denotes member was absent
Guests:
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Lora Pace - Staff Regent & Director of First Year Programs & Retention; Phil Gniot, Human Resources Director
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Chair James called the meeting to order at 1:05 p.m. A quorum was present. He welcomed guests Lora Pace and Phil Gniot. He asked for approval of the minutes from the December 9, 2007 meeting. Rep. Margaret LaFontaine’s last name in the Committee Reports needs to have a capital F. Correction noted.
Motion:
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To approve the minutes from the December 9, 2007 meeting with corrections.
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Proposed: Rep. P. Moore
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Seconded: Rep. LaFontaine
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Called for Vote:
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Passed.
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Chair's Report
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Chair James welcomed everyone back from the holidays. Reps. Jill McBride and Sharon White were welcomed as new members. They were appointed to Staff Congress at the last meeting. He has set up a meeting with the President for February 7th to discuss the changes that were approved in the Bylaws. Several Executive Council members are going to attend UK Staff Senate meeting this Thursday. Representatives from Eastern Kentucky University and Western Kentucky University will be in attendance as well. Convocation for the Spring is scheduled for Wednesday at 10:00 in Button Auditorium. There will be a guest speaker. He received an email today from Dana Baldridge, Payroll that W-2 forms will be mailed on or before January 31st to your home address. Part-time, regular and college work-study W-2 forms will also be mailed to their homes addresses.
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Vice-Chair's Report
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Rep. Nutter has updated the Staff Congress website since the last meeting.
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Secretary's Report
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No report.
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Parliamentarian's Report
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No report.
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Committee Reports
Credentials and Elections
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No report.
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University Standing Appointments
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No report.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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No report.
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Ad-Hoc - By-Laws Review
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No report.
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Ad-Hoc - Professional Develop.
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No report.
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Regent's Report: The Regents met December 6th. One of the items on the Agenda was to discuss the President’s evaluation process. The performance bonus would be 40% of his base salary if all goals are met. This year he would only be eligible for one-half of that because his evaluation would only be for one-half of the year. She also stated that the President was eligible for a new vehicle this past summer and turned it down. Discussion. Rep. Nutter asked if the evaluation instrument will be developed by the Board or a broader group. Regent Pace stated that the Board members will develop the instrument.
Human Resources Report: Mr. Gniot reported that insurance cards have gone out. If anyone did not receive their card, a temporary card can be issued by Human Resources. Rep. Pace stated that he was told at the eye doctor’s that morning that the vision exam was no longer covered but the Eye Med website stated that there is $5.00 off the comprehensive eye exam. Mr. Gniot said he thinks the exams are covered and will check on this. Rep. Adkins asked how much participation was received on the survey concerning tobacco use, etc. Mr. Gniot said there were 77% participation of eligible employees in the Health Assessment and 69% participation in the non-tobacco use assessment. Rep. Crisp asked when would last year’s balances from Process Works be rolled over to the new year. Mr. Gniot is awaiting an answer from Process Works about this. The Employee Discount Program is now in place with several businesses providing discounts. This information can be obtained from the Human Resources website. Becky in Human Resources is the person working on the Employee Discount Program. Mr. Gniot stated that MSU 199 Orientation for New Employees will begin January 15th and will last for 16 weeks. There will be two sections offered. The goal of this program is to make the participant a better employee. Current employees (other than new employees) are welcome to attend if space is available. The meetings will be held in the Riggle Room. Classes will be for one hour per week, one mid-morning and mid-afternoon. V.P. Nutter will place the syllabus on the Staff Congress website.
Old Business: None.
New Business: None.
Discussion: Rep. Thacker asked about the agenda for the Executive Council meeting with the UK Staff Congress. Chair James explained that it was actually one of UK’s regular Staff/Senate meetings and the UK Chair asked if MSU’s Executive Council wanted to attend their meeting. UK’s Chair did email an agenda to Chair James but he has not printed it out yet. The objective is to meet with other Staff Congresses to see how their meetings are conducted. V.P. Nutter stated if anyone has questions they would like addressed, email her with them. Rep. Sammons suggested that, in light of the current budget situation, the Fiscal Affairs might try to meet with the Administration to find out what is going on to forward information to Staff Congress members to pass on to constituents. Rep. LaFontaine asked if it’s possible the President will discuss budget cuts at the Convocation. Chair James said this will probably be discussed or mentioned at that time. Regarding the search for a Vice President of Development, Chair James gave an overview of the interview conclusion and the committee has submitted its comments and feedback of the pros and cons of each candidate to Keith Kappes, who is the Chair. He has passed this on to the President. Rep. Pace asked about the possibility of forced layoffs considering that the university may be looking at 10-12% budget cuts next year. Mr. Gniot stated that 3% of that can be easily taken care of with vacancies. The non-recurring problem will put a little more pressure on the university. We may try to look at tuition and other sources of income to try to make that up. Rep. LaFontaine stated that she has read there is a Freeze Bill filed in the Legislature to limit or not allow tuition increases so tuition increases may not be an option to increase revenue. V.P. Nutter stated that Keith Kappes, our legislative liaison, tracks things like this. He sends April things regularly to post on the MSU website www2.moreheadstate.edu/legislativeupdate.
Announcements: There will be buy one/get one free tickets for the EKU vs. MSU basketball game on January 10th if purchased in advance. Also, the first 500 people receive free tee-shirts. The next Open House is Saturday, February 2nd. The next Staff Congress meeting is Monday, February 4th at 1:00 pm. L. Pace announced the upcoming SOAR dates which are April 18th, April 19th, June 14th, June 26th, and July 22nd. PLA (President’s Leadership Academy) nominations are due at the end of January. Residence Halls open Thursday, January 10th. MSU Cheerleaders are having an Expo at 4:00 pm on Saturday, January 12th. MSU will be hosting the 16th Regional Cheerleading Competition on Sunday, January 13th. Also on Saturday, the men’s Basketball team will play Tennessee-Martin at 3:00 which will be broadcast live on ESPNU. The Wellness Center Expansion is close to completion and should be done close to the 1st of February. Contrary to rumor, the free weights in Laughlin will not be moved to the Wellness Center. The street just past the Gilly apartments is closed for the next two weeks.
Motion:
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To adjourn.
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Proposed: Rep. Hampton
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Seconded: Rep. LaFontaine.
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Called for Vote:
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Passed.
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Minutes submitted by: Rhonda Mackin, Secretary
