MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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DECEMBER 3, 2007
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MEMBERS:
Jeff Adkins*
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Chris Hampton
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David Jessie
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Rebecca McGinnis*
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April Nutter
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Todd Thacker
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Darlene Allen*
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Shannon Harr*
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Linda Kegley
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Rick Messer*
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Joel Pace
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Terry White
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Lisa Caskey
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Rosemary Hinton*
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Kevin Koett*
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Amy Moore
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Darlene Ramey
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Elizabeth Williams
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Shannon Colvin
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Joe Hunsucker
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Margaret LaFontaine
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Pam Moore
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William Salazar
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Rhonda Crisp
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Phillip James
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Rhonda Mackin*
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Lonnie Morris
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Dallas Sammons
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*Denotes member was absent
Guests:
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Lora Pace - Staff Regent & Director of First Year Program & Retention
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Chair James called the meeting to order at 1:05 p.m. A quorum was present. He asked for approval of the minutes from the September 10, 2007 meeting.
Motion:
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To approve the minutes from the November 5, 2007 meeting.
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Proposed: Rep. Colvin
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Seconded: Rep. Kegley
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Called for Vote:
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Passed.
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Chair's Report
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Chair James announced the next President’s Council meeting will be Dec. 12th. He gave an update on the Vice President for Development search. Open forums will be held Dec. 10th, 13th and 19th at 2:00 pm in the Riggle Room. There are two male candidates and one female candidate. He is trying to schedule a meeting with President Andrews to present the By-laws to him so they can be presented to the President’s Cabinet and the Board of Regents. Jeff Adkins sent a thank-you card to Staff Congress.
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Vice-Chair's Report
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No report.
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Secretary's Report
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No report.
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Parliamentarian's Report
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No report.
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Committee Reports
Credentials and Elections
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Rep. Lafontaine reported that the committee met last week. They will be recommending in New Business for two people to fill the vacancies in the Tech/Paraprofessional category. Election voting will be done by paper ballot this year since on-line elections are unavailable, using color-coded ballots for each EEO category. Absentee ballots will still be available which may be best for extended campus employees. There are three people on the Credentials and Elections Committee whose terms are expiring this year. If they decide to run for their position again, they cannot be involved in the elections process so help will be needed from Staff Congress members.
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University Standing Appointments
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No report.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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This specific committee has not met but the Employee Benefits Committee has met. They are looking at revising some of the language around the sick leave pool.
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Ad-Hoc - By-Laws Review
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No report.
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Ad-Hoc - Professional Develop.
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No report.
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Regent's Report: L. Pace reported the regular quarterly Regents meeting will be held on Thursday. They will be finalizing the President’s formal evaluation process.
Old Business: Second reading of the Bylaw Articles. Rep. Colvin read the sentences that had changes instead of reading the entire Article. Chair James reported Rep. Koett has suggested that Article III, Section 4 state the Chair is responsible for signing off on all expenditures. Discussion. Rep. Thacker made a motion that Article III, Section 4 of the Bylaws state the Chair is fiscally responsible for the Staff Congress budget, seconded by Rep. Hampton. Vote taken, motion passed. Rep. Colvin continued with the reading of the revised Articles. Chair James asked if there were any additions or questions concerning any of the Articles. Rep. Pace asked to revisit Article V, Section 3. Rep. Pace made a motion to remove letter B. the Fiscal Affairs Committee, from Section 3, seconded by Rep. Thacker. Rep. Colvin questioned if this membership was being utilized effectively or is it a waste of committee member’s time? Additional discussion. Rep. Jessie called for question. Vote taken, motion failed. Rep. Pace made a motion for an addition to letter B. – that the Chair and Vice Chair of the Fiscal Affairs Committee be the Staff Congress representatives to the Planning Committee, seconded by Rep. Thacker. Discussion. Vote taken, motion failed. No more additions or deletions for Articles II – VII. Rep. Thacker called for question to approve Articles II – VII as read today with the one addition made. Vote taken, motion passed. Chair James thanked everyone for their time spent on the Bylaw revisions.
New Business: Rep. LaFontaine stated that the Credentials and Elections Committee recommend that Jill McBride be appointed to fill the unexpired Tech/Paraprofessional vacancy until the next election. They also recommend that Sharon Beller-White be appointed to serve in the Service/Maintenance vacancy until the next election. It needs no second as it comes from Committee. No discussion. Vote taken, recommendation passed. Rep. Colvin made a motion that we purchase a new Dictaphone or additional equipment to enhance the recording capabilities of the current one as it does not record well, seconded by Rep. Sammons. Discussion. Vote taken, motion passed. Rep. Thacker stated that methods of voting should be clarified in the Bylaws. Rep. Colvin stated that is something Staff Congress will need to consider. Rep. Pace suggested that a Blackboard site for Staff Congress needs to be created as a place to share information. Rep. LaFontaine stated that as a member of Staff Congress, representatives have an obligation to check their emails frequently for information and members should give Staff Congress an email address that they frequently use. Rep. Jessie stated that should also be stated in the Constitution as well, that if we stipulate by being a member of Staff Congress you have to check your email, then that needs to be in writing somewhere in the Bylaws. Discussion was held. Rep. LaFontaine stated that Article IV, Section 3 states that regular meetings require five days advance written notice and special meetings require three days advance written notice. This does not distinguish whether it is written on paper or written electronically, which is the current method of notification used. Chair James stated good points have been brought up about the time issue and that we might need to look at that more closely in the future.
Discussion: None.
Announcements: The University Games luncheon is this Wednesday, 10:45 – 1:30 in the Eagle Dining Room. The Board of Regents meeting is Thursday at 9:00. The next Staff Congress meeting is January 7th at 1:00 pm. January 10th is the MSU vs EKU Basketball Games. There will be free tee shirts for the first 500 people and Buy 1/Get 1 Free tickets for faculty/staff if purchased in advance. Rep. Salazar stated that Staff Congress should acknowledge the passing of Professor Greg Goldey. Chair James announced the President’s Open House would be tomorrow (Tuesday) and that everyone should have received the holiday card from the President stating the dates and times of the Open Houses. As a reminder, the Vice President for Development Open Forums are December 10th (William Back-Ohio),13th (James Shaw-Colorado) and 19th (Katherine Dennis-Arizona) each at 2:00 pm in the Riggle Room.
Motion:
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To adjourn.
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Proposed: Rep. Colvin
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Seconded: Rep. LaFontaine
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Called for Vote:
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Passed.
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Minutes submitted by: Rhonda Mackin, Secretary
