MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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NOVEMBER 5, 2007
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MEMBERS:
Jeff Adkins
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Chris Hampton
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David Jessie
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Rebecca McGinnis
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April Nutter
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Todd Thacker
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Darlene Allen
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Shannon Harr*
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Linda Kegley
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Rick Messer
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Joel Pace
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Terry White
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Lisa Caskey*
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Rosemary Hinton
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Kevin Koett*
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Amy Moore*
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Darlene Ramey
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Elizabeth Williams
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Shannon Colvin
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Joe Hunsucker
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Margaret LaFontaine
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Pam Moore
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William Salazar
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Rhonda Crisp
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Phillip James
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Rhonda Mackin
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Lonnie Morris
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Dallas Sammons
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*Denotes member was absent
Guests:
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Phil Gniot, Director of Human Resources.
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Chair James called the meeting to order at 1:05 p.m. A quorum was present. A plaque of appreciation was given to David Jessie in honor of his past service as Chair of Staff Congress. Chair James asked for approval of the meeting minutes from the October 1, 2007 meeting.
Motion:
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To approve the minutes from the October 1, 2007 meeting.
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Proposed: Rep. Colvin
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Seconded: Rep. Kegley
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Called for Vote:
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Motion passed.
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Chair's Report
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Chair James reported there will be an administrative retreat Nov. 8th for the Executive Council of Staff Congress, officers of Staff Congress/Faculty Senate along with the President’s Council. They will be meeting with the President and his Cabinet. The main focus of the meeting is discussion of the Business Plan and actions related to that. The University of Kentucky Staff Congress Executive Officers have invited the MSU Staff Congress Executive Officers and WKU and EKU Staff Congress Executive Officers to a meeting in January.
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Vice-Chair's Report
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No report.
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Secretary's Report
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Last month $73.90 was spent for refreshments, leaving a balance of $2,402.50.
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Parliamentarian's Report
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No report.
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Committee Reports
Credentials and Elections
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Rep. LaFontaine reported that Rep. Sloan has resigned as a Building Services Technician; therefore, she is not eligible to serve on Staff Congress. The Credentials and Elections committee will be meeting to discuss this vacancy and the Tech/Paraprofessional vacancy before the December meeting. They are also beginning to collect some information on voting options for the next election.
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University Standing Appointments
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No report.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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No report.
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Ad-Hoc - By-Laws Review
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To be brought up in Old Business.
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Ad-Hoc - Professional Develop.
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Rep. Sammons reported only two people showed up for the meeting last week so they will need to schedule another meeting. A Para/Technical Professional replacement will need to be appointed for Mary Jerde who is no longer a member of Staff Congress. Chair James stated that, in July, he appointed Rep. Williams to sit on that committee.
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Regent's Report: No report.
Office of Human Resources Report: Phil Gnoit reported that the Sick Leave Pool has a balance of 4,471 hours. There were 1,751 hours awarded this past year which have helped 11 employees. So far, 121 employees have donated 2,111 hours. He would like input from both the Benefits Committee and Staff Congress in determining what a catastrophic illness is and what time that taken from the Sick Leave Pool is supposed to be used for. Discussion was held regarding trying to define the definition of catastrophic illness.
Rep. Pace asked about the length of time that employees were allowed to do the Humana surveys. He asked for clarification as he thought employees had until sometime in January to complete them, but the written materials indicated November 16th. Mr. Gniot responded that the reason for the November 16th date was this was the last date to get information to them in time for entering information into the system in time for the premium changes. Discussion was held.
Old Business:
Article I (Presentation): At the request of Rep. Thacker, Rep. Colvin read over the section, indicating suggested changes. Rep. LaFontaine asked for a question of clarification. She asked if approved, would these article changes will be effective immediately. Rep. Thacker answered that it had to be passed by the Board of Regents first and then the President. Rep. Thacker called for question. Motion made by Rep. LaFontaine and seconded by Rep. P. Moore to approve Article I of the Bylaws. Vote taken and motion passed.
Article II: No changes.
Article III, Section 1 Officers: Rep. Colvin read over the section, indicating suggested changes. Rep. Thacker made a motion to strike “and be elected by the majority” in Section I, seconded by Rep. Jessie. Discussion was held. Vote was taken. Motion passed with 13 voting for approval and 8 opposed. Rep. McGinnis made a motion that “and receive the highest number of votes cast” be added at the end of the second line, seconded by Rep. Allen. Vote was taken and passed with one nay.
Article III, Section 2 Eligibility: No changes.
Article III, Section 3 Election of Officers: Rep. Colvin read over the section, indicating suggested changes. Discussion was held. Rep. Thacker made a motion to strike June from the suggested correction in the first line, seconded by Rep. Jessie. Further discussion was held. Motion passed with one nay. Rep. Nutter made a motion for new officer’s payroll to take effect in August, seconded by Rep. Jessie. Rep. Colvin offered a friendly amendment for the outgoing Chair to officiate in the July meeting and for newly elected officers to assume positions in August. Chair James clarified the motion to read as follows: newly elected officers will assume positions in August with the outgoing Chair presiding over the July meeting. No further discussion. Question called. Vote taken, motion passed.
Article III, Section 4 Duties of the Chair: Rep. Colvin read over the section, indicating suggested changes. There was only a minor change concerning the word “the” which did not require a vote.
Article III, Section 5 Duties of the Vice-Chair: Rep. Colvin read over the section, indicating suggested changes. Discussion was held. Rep. Jessie made a motion to accept the addition of: D. To maintain Staff Congress web-site, seconded by Rep. Thacker. Vote taken and passed. Rep. Colvin made a general motion to remove all the extra “the’s” out of the Bylaws, seconded by Jeff Adkins. Vote taken, motion passed.
Article III, Section 6 Duties of the Secretary: Rep. Colvin made a motion to add F. “To maintain a report of the general budget of Staff Congress” and make the current F. a G. Vote taken, motion passed. Rep. Pace made a motion to remove the word “general” from the just-passed motion, seconded by Rep. McGinnis. Discussion. Vote taken, motion passed.
Article III, Section 7 Appointment and Duties of the Parliamentarian: Rep. Pace stated that the word “we” should be eliminated from B. and the word “July” should be changed to August in C. Rep. LaFontaine made a motion to accept the changes, Rep. Kegley seconded. Discussion. Vote taken, motion passed.
Article IV (Meetings), Section 8 Removal of Staff Congress Officers: Motion made by Rep. Sammons, seconded by Rep. White, to add “No officer shall be removed without approval of two-thirds of the membership of Staff Congress”. Discussion. Question called. Vote taken with 12 in favor and 6 opposed. Motion passed. Rep. Thacker made a motion that paragraph A also reflect the same statement regarding removal of officers, as the last sentence in the first paragraph of Section 8, Rep. Jessie seconded. Vote taken and motion passed with one nay. Rep. Jessie made a motion that F. should reflect that no officer shall be removed without the approval of two-thirds of Staff Congress, Rep. Allen seconded. Vote taken with 9 voting in favor and 10 opposing. Motion was defeated. Rep. Jessie made a motion to accept Article III with changes, Rep. McGinnis seconded. Vote taken, motion passed.
Article IV, Section 1 Time: No changes.
Article IV, Section 2 Place: Removed extra period at the end of the sentence.
Article IV, Section 3 Notice of Meetings: No changes.
Article IV, Section 4 Agenda: No changes.
Article IV, Section 5 Special Meeting: No changes.
Article IV, Section 6 Open Meetings: No changes.
Article IV, Section 7 Executive Session: Rep. Colvin read over the section, indicating suggested changes. Rep. Jessie made a motion to strike out ex-officio members and replace with “all visitors are not allowed to participate and may be asked to excuse themselves for the duration of the Executive Session”, seconded by Rep. Thacker. Vote taken, motion passed.
Article IV, Section 8 Voting: No changes.
Article IV, Section 9 Roll Call Votes: No changes.
Article IV, Section 10 Quorum: No changes.
Article IV, Section 11 Debate: No changes.
Article IV, Section 12 Tie Votes: No changes.
Vote taken on all changes for Article IV with all members voting for approval. Motion passed.
Article V (Standing Committees of the Staff Congress), Section 1 Function: No changes.
Article V, Section 2 Appointment: Rep. Colvin read over the section indicating suggested changes. Rep. Thacker made a motion to leave A and B as stated except changing the word “school” to “term”, Rep. Jessie seconded the motion. Discussion. Vote taken and approved with one nay vote. Motion passed. Rep. Sanning made a motion to add letter E to Section 2 as stated, Rep. Allen seconded. Discussion. Vote taken and approved with two nay votes. Motion passed.
Article V, Section 3 Standing Committees: Rep. Colvin read over the section indicating suggested changes. Discussion. Rep. Jessie made a motion to approve the changes, Rep. Pace seconded. Vote taken and motion passed.
Article V, Section 4 Chairperson of Standing Committees: No changes.
Question called and vote taken for all changes for Article V with all members voting for approval. Motion passed.
Article VI (Ad Hoc Committees), Section 1 Authority; Article VI, Section 2 Limitation; Article VI, Section 3 Appointments: no changes other than minor grammatical changes.
Question called. Rep. Jessie made a motion to accept changes to Article VI, seconded by Rep. Pace. Vote taken and motion passed.
Article VII (Amendments to the Bylaws), Section 1; Article VII, Section 2; Article VII, Section 3; Article VII, Section 4; Article VII, Section 5; Article VII, Section 6: No changes. Rep. Jessie made a motion to approve Article VII, seconded by Rep. Pace. Vote taken, motion passed.
Chair James announced there will be a second reading on Articles II through VIII at the next meeting in December.
New Business: A proposal submitted by the Executive Council of Staff Congress to be considered is to allot up to $250 towards the purchase of 250 football tickets for the November 10th game. It needs no second as it comes from Executive Council. This resulted from a meeting with Athletics. Faculty Senate as well as Staff Congress would provide up to 500 football tickets to be available to the first 500 Faculty/Staff to get a free ticket to the November 10th game. We would only have to pay for the tickets used, sharing the cost with Faculty Senate. Discussion. These are general admission tickets, free for faculty/staff only, not family members. Question called and vote taken. Six in favor, nine opposed. Motion defeated.
Rep. Thacker made a motion that President Andrews be asked to waive all golf cart and course fees for the University games, seconded by Rep. Jessie. Discussion. Rep. Pace made a friendly amendment to present this porposal to the Personnel Policies and Benefits Committee.
Rep. Sammons made a motion to support Phil Gniot, Human Resources Director, in sending out a mass email to all employees reminding them about the deadline for completing the Humana Health Assessment, seconded by Rep. Allen. Vote taken, motion passed.
Discussion: None.
Announcements: The PLA informational sessions will be Thursday, November 8th at 3:00 pm in ADUC 301 and again on November 12th at 3:00 pm in ADUC 312. Flu shots on currently ongoing. The next meeting is December 3rd at 1:00 pm.
Motion:
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To adjourn.
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Proposed: Rep. LaFontaine
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Seconded: Rep. Colvin
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Called for Vote:
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Passed
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Minutes submitted by: Rhonda Mackin, Secretary
