MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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SEPTEMBER 10, 2007
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MEMBERS:
Jeff Adkins*
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Chris Hampton*
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David Jessie*
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Linda McCarty
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Lonnie Morris
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Dallas Sammons
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Darlene Allen
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Shannon Harr
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Linda Kegley
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Rebecca McGinnis
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April Nutter
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Donna Sloan
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Lisa Caskey*
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Rosemary Hinton
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Kevin Koett*
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Rick Messer
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Joel Pace
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Todd Thacker*
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Shannon Colvin
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Joe Hunsucker
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Margaret LaFontaine
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Amy Moore
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Darlene Ramey
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Elizabeth Williams*
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Rhonda Crisp
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Phillip James
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Rhonda Mackin*
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Pam Moore*
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William Salazar*
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*Denotes member was absent
Guests:
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Philip Gniot - Director of Human Resources and Lora Pace - Staff Regent & Director of First Year Program & Retention
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Chair James called the meeting to order at 1:05 p.m. Business was suspended temporarily for the purpose of taking the Staff Congress group picture. After the picture, business was again suspended to allow Karen Bardsley, Philosophy Professor, to talk about a faculty/staff lounge which she has proposed.
Chair James asked for approval of the minutes from the July 9, 2007 meeting.
Motion:
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To approve the minutes from the August 6, 2007 meeting.
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Proposed: Rep. Colvin
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Seconded: Rep. Kegley
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Called for Vote:
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Passed with a change as follows: Rep. McGinnis was marked as present but was absent.
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Chair's Report
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Chair James gave an update on the search for a Vice President for Development. There are about 20 applicants in the pool. President Andrews hopes to have someone in place by January 2008. Rep. Colvin will sit in for Chair James at the President's Council meeting on Wednesday. Rep. Salazar sat in for him at the Men Against Violence breakfast in August.
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Vice-Chair's Report
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Vice-Chair Nutter has updated the newsletter. If anyone has suggestions, please let her know.
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Secretary's Report
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No report.
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Parliamentarian's Report
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No report.
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Committee Reports
Credentials and Elections
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No report.
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University Standing Appointments
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Rep. Sammons has a list of appointments that she will bring up in New Business.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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The committee met a couple of weeks ago about insurance and better orientation for new employees.
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Ad-Hoc - By-Laws Review
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The corrected By-Laws are now on the web. The committee completed the revisions on the 30th.
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Ad-Hoc - Professional Develop.
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Have not met to further develop the professional development track.
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Regent's Report:
Regent Pace stated they will have a work session on Aug. 30th and have their next quarterly meeting on Sept. 30th.
Office of Human Resource’s Report:
Phil Gniot reported on committee work they have been doing. The MSU 101 program and Employee Orientation program are one and the same. It is a program designed to take place over a semester for all new hires to orient them to the university. The plan is for this to be in place next semester which will provide employees with a one hour credit. The program will cover a number of major areas and will consist of 16 meetings at one hour each week. It will cover the university’s mission/vision goals, the university structure, operating within the MSU structure, how to get things done, the history of MSU and the area, benefits, technology, voice mail, email, and the university’s website. This came about as a Staff Congress initiative. He also has been looking at the suggestions listed on the Benefits Survey that was done last spring. Insurance is changing from CHA to Humana. He has asked Humana to structure their plans so that it mimics the CHA plan. Open enrollment will be the latter part of October. Retirement vendors will on campus beginning in October. We will still use Process Works when the university switches to Humana.
Old Business:
Rep. McCarty reported that some of her constituents would like to have a statement listing their vacation/sick days. The possibility of having a “kiosk” type computer in each residence hall for MSU employees to use rather than having them walk to the Physical Plant was discussed as well as the security of these computers. Chair James will follow-up on this with Dana Baldridge of Payroll in an attempt to come up with a solution.
New Business:
Chair James handed out a ballot with all the Staff Congress goals listed that were proposed at the last meeting. Discussion was held after each goal was read. Chair James asked members to select up to five goals they would like to see worked on.
The list is as follows:
1. Creation of a Professional Development program for Staff
2. Continue to work with OHR to get the best and most affordable health, insurance and to maintain and add to the employee benefits
3. Follow up on outstanding issues taken to the administration i.e. tuition waivers for retirees, discounted/free athletic tickets for faculty staff and increasing the education compensation
4. Set up a collaboration with other Staff Congresses across state/nation
5. (tie) Completion of the Staff Congress By-Laws revision
5. (tie) Work with OHR to examine Career Ladders in more departments across campus
7. (tie) Work with OHR to reevaluate internal hiring practices
7. (tie) Market Staff Congress better
7. (tie) Creation of a “consulting day” once a month for Staff,
10. Work with the PLA to have two slots allocated on the PLA that would be recommended from Staff Congress
Rep. Sammons stated her committee went through the old University Standing Committees and have made recommendations for 2007 as follows:
Campus Environment Team/Affirmative Action Committee: April Miller and Mike Espisito (Staff) 2007-2009; Employee Benefits Committee: Pam Moore (Secretarial/Clerical) 2007-2011; Intercollegiate Athletics Committee: Al Baldwin (Staff) 2007-2009; Job Classification and Review Committee: Barbara Willoughby (Alternate Non-Exempt) 2007-2011, Chris Hampton (At Large Non-Exempt) 2007-2011, Lloyd Hammons (Service/Maintenance) 2007-2011, Lenore Dixon (Secretarial/Clerical) 2007-2011; Library Committee: Connie Kibbey (Staff) 2007-2009; Planning Committee: Amy Moore (Staff Congress) 2007-2009; Scholarship Appeals and Advisory Committee: Patty Little (Professional/Non-Faculty) 2007-2009; Service Committee: Lonnie Morris (Professional/Non-Faculty) 2007-2009, Jill McBride (Tech/Paraprofessional) 2007-2009, Linda Kegley (Service/Maintenance) 2007-2009; Student Disciplinary Committee: Amanda Mason (Professional/Non-Faculty) 2007-2009; Student Life Committee: Lauren Buck (Professional/Non-Faculty) 2007-2009; Student Media Board: Jason Daily (Staff) 2007-2009; Sherri Adkins (Staff) 2006-2008; Wellness Committee: Staci Mynhier (Secretarial/Clerical) 2007-2009, Kevin Shelton (Staff) 2007-2009.
The Standing Appointments Committee is proposing that these recommendations be approved. No second is needed as it comes from Committee. Discussion held with regards to length of appointments. Vote taken and all were in favor. Proposal passed.
Discussion:
Rep. LaFontaine stated that the University Games were going to be revamped to spread the activities out over a longer period of time. More information will be available in the next one to two weeks.
Chair James listed the five goals that Staff Congress will work on in the upcoming year. They are as follows:
- Creation of a Professional Development program for Staff/Employees
- Continue to work with OHR to urge hiring supervisors from within
- Follow up on outstanding issues taken to the administration i.e. tuition waivers for retirees, discounted/free athletic tickets for faculty/staff and increasing the education compensation
- Set up a collaboration with other Staff Congresses across state/nation
- Creation of Career Ladders in more departments across campus/completion of the Staff Congress Bylaws revision
Announcements:
This weekend is Family Weekend. The Board of Regents meeting is Sept. 20th at 9:00. Open Houses are as follows: Sept. 22nd and Nov. 10th. The Faculty/Staff picnic is Sept. 22nd. Vice Chair Nutter’s office is working on developing a centralized way to notify people of events on campus. She would like some feedback about the www2.moreheadstate.edu/today website.
Chair James announced that those MSU employees/students who have ATT/Cingular cell phone service can get a 15% discount on phone bills by showing your MSU ID at the local store.
Rep. LaFontaine stated that the Bowling Clubs are having their annual steak dinner at the Carl Perkins Center on Thursday at 4:00. Also, Larry Wilson has retired from MSU after 40 years of service. There currently is a campaign underway to raise money and name the university bowling lanes after him. The Office of Development stipulates that a goal of $20,000 has to be raised in order to have the bowling lanes named after him. Currently, just under $10,000 has been raised. Information can be obtained on the Bowling Club’s website.
The next meeting is Monday, October 1st at 1:00 p.m.
Motion:
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To adjourn.
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Proposed: Rep. J. Pace
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Seconded: Rep. Colvin
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Called for Vote:
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Passed
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Minutes submitted by: Rhonda Mackin, Secretary
