MOREHEAD STATE UNIVERSITY
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STAFF CONGRESS MINUTES
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JUNE 11, 2007
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MEMBERS:
Jeff Adkins
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Chris Hampton*
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Mary Jerde
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Rebecca McGinnis
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April Nutter
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Todd Thacker
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Darlene Allen
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Shannon Harr
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David Jessie
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Rick Messer
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Darlene Ramey
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Jonell Tobin
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Lisa Caskey*
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Rosemary Hinton
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Linda Kegley
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Amy Moore
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William Salazar
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Terry White
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Shannon Colvin
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Mike Hopper
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Margaret LaFontaine
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Pam Moore
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Dallas Sammons
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Elizabeth Williams*
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Rhonda Crisp
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Phillip James
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Rhonda Mackin
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Lonnie Morris
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Doug Snedegar
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*Denotes member was absent
Guests:
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Phillip Gniot, Human Resources Director, Lora Pace, Staff Regent and First Year Program & Retention Director, and new members Joe Hunsucker, Kevin Koett and Donna Sloan.
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Chair White called the meeting to order at 1:02 p.m. A quorum was present.
Chair White welcomed Phillip Gniot, Lora Pace, and newly elected members Joe Hunsucker, Kevin Koett, and Donna Sloan to the monthly meeting.
Chair White asked for approval of the minutes from the May 7, 2007 meeting.
Motion:
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To approve the minutes from May 7, 2007 minutes.
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Proposed:
Rep. P. James
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Seconded: Rep. S. Colvin
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Called for Vote:
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Passed
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Chair's Report
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Chair White reminded everyone of the elections for officer positions within Staff Congress that will be held at the next meeting. The July meeting has been rescheduled from July 2nd to July 9th because of Summer II registration.
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Vice-Chair's Report
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Vice-Chair James reported that he sent out the last newsletter of the fiscal year in May, via mass e-mail. He stated the newsletter was also posted on the Staff Congress webpage.
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Secretary's Report
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Secretary Caskey is out on sick leave. No report
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Parliamentarian Report
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Rep. Colvin reported she has developed election procedures for the next meeting. Nominations will be taken from the floor, verifying at the time that the person nominated is interested in the position. Those nominated will then be asked to step out of the room. They will then be called back into the meeting room one at a time, in alphabetical order, by last name. The nominated person will have two minutes to speak to Staff Congress members during a Question and Answer session. After the Q&A time, the candidate will step outside the room and a vote will be taken for each position. The votes will then be tallied and the number of votes and results will be announced for each position. After the Chair is elected, the position will be handed over to the new Chair to conduct the remainder of the meeting.
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Committee Reports
Credentials and Elections
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Rep. LaFontaine distributed a sheet showing Staff Congress voting patterns since the 2000 election. She announced that the election tally sheet was posted on the Staff Congress webpage. She reported that the May 16th election went smoothly, with a 38.2% turnout. One paper ballot was disqualified because the person was voting out of their EEO category. She read the names of those elected and the length of their terms. There was a tie in the Skilled Crafts category between Jeff Adkins and Chris Hampton. A decision will have to be made as to who has a two year term and who has a one year term.
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University Standing Appointments
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No report.
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Fiscal Affairs
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No report.
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Personnel Policies and Benefits
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No report.
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Ad-Hoc
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No report.
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Rep. Sammons reported that the Ad hoc Committee for Staff Development has met. They discussed ideas for professional staff development. Rep. Sammons was elected Chair of the Committee and Rep. Hinton was elected secretary. Also invited to the meeting were Mr. Phillip Gniot, Mr. Harry Gunn, and Ms. Lora Pace. Professional development programs from other institutions were shared with committee members. Mr. Gniot is looking at sending an analysis to different units on campus, to see what areas are needed for staff development, such as customer service issues. Different ideas were discussed at the meeting; however, nothing was decided. At the last meeting, there was not enough members present for a quorum so the meeting was an “unofficial” meeting. If anyone has any suggestions, please pass them along to the Ad hoc Committee members. It was suggested that the Chair of Staff Congress be a part of this committee.
Regent's Report:
Lora Pace announced that the Board of Regents’ meeting, originally scheduled for this Thursday, has been changed to Friday. Topics to be discussed include the operating budget, personnel roster, handbook and Dr. Andrews’ evaluation.
Old Business:
No old business was brought forth.
New Business:
Rep. Sammons asked how it was determined that next month’s meeting date would be changed from July 2nd to July 9th. Rep. Colvin stated that any changes should be discussed as a body to see how many people would be affected by it. Chair White stated in the past, we did not usually have meetings on registration day because several people on Staff Congress were usually busier on registration day and could not attend the meetings. Rep. Colvin asked for an unofficial poll to see how many would be affected if the July meeting was held on July 2nd. Eight people responded as possibly not being able to attend if the meeting was held on July 2nd and two people might not be able to attend if the meeting was held on July 9th. Rep. Thacker called for question. Rep. M. LaFontaine called for a motion to close the question.
Motion:
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To move the July meeting from July 2nd to July 9th.
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Proposed: Rep. Thacker
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Seconded: Rep. Messer
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Called for Vote:
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Passed with one no vote
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DISCUSSION:
None.
ANNOUNCEMENTS:
L. Pace announced that June 22nd is the next SOAR session. They are expecting 250 – 275 students. There were 296 students in attendance at the last SOAR session. So far, about 800+ students have actually attended the SOARs overall. L. Pace stated we are up a little in numbers.
Rep. Thacker stated that Facilities Management is going through “Dude School”. It is a way to enter work orders and keep track of them as well as email you responses. The password for this is MSU and it should be online July 1st. Rep. Hinton asked if there will be any type of training for those people who will be using it. Rep. Thacker stated that training probably won’t be necessary as it is very user-friendly. He stated that it is easier than the IT work order form. Another good feature is that it will weed out duplicate orders.
Mr. Gnoit stated he has been looking at health care usage. He indicated that claims are running a little higher than he had hoped but this is a preliminary assessment.
Rep. Hopper asked how much longer would the university continue to use the AIMS Web? Mr. Gniot responded that he believed it would be in use through August. Rep. Thacker asked if keys, motor pool, etc. would be accessed utilizing Datatel. Mr. Gnoit stated Datatel does not have anything for that.
Motion:
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To adjourn.
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Proposed: Rep. Colvin
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Seconded: Rep. Thacker
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Called for Vote:
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Passed
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Minutes submitted by: Rhonda Mackin
