Staff Congress
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SCMinutes November 6 2006



November 6, 2006


Jeff Adkins Ray Crum* Phillip James Rhonda Mackin Lonnie Morris Todd Thacker
Darlene Allen* Chris Hampton David Jessie Rebecca McGinnis April Nutter Jonell Tobin
Lisa Caskey Shannon Harr Linda Kegley Rick Messer Darlene Ramey Terry White
Shannon Colvin Rosemary Hinton Donna King (resigned) Amy Moore Dallas Sammons* Elizabeth Williams
Rhonda Crisp Mike Hopper Margaret LaFontaine Pam Moore Doug Snedegar*  

*Denotes member was absent

Guests: Dr. C. Nelson Grote and Roger Russell - St. Claire Hospital Foundation Board and Lora Pace - Staff Regent & Director of First Year Programs & Retention

Chair White called the meeting to order at 1:05 p.m.  A quorum was present. 

Chair White suspended the meeting so Dr. Grote and Mr. Russell could discuss St. Claire's Medical Center fall fundraisers.  After their presentation they passed out a pamphlet giving more information on funds prospective donors could give to.

Chair White asked for approval of the minutes from the October 2 and October 9 meetings.

Motion: To approve the minutes from the October 2 and October 9 meetings
  Proposed:  Rep. Colvin Seconded: Rep. Kegley
Called for Vote: Passed


Chair's Report Chair White reported that he had met with VP Walters and Suzanne Hogge to outline strategies they use in implementing new insurance plans.
Vice-Chair's Report Vice-Chair James reported that he would be working on the new newsletter this week.  He has added Staff Congress group picture to our web site.  He also passed out handouts from Parliamentary Procedure 101 workshop held in October.
Secretary's Report Secretary Caskey reported that for the month of October $124.12 was spent on refreshments for monthly meeting and special insurance meeting.  $249.00 was spent on Parliamentary Procedure Workshop on October 5.  This leaves Staff Congress will a supply balance of $2,371.50.


Committee Reports

Credentials and Elections Rep. LaFontaine reported they have not met since the last Staff Congress meeting.  Rep. LaFontaine has spoken with Mary Jerde about accepting vacant position in the Technical/Paraprofessional category.  Mary Jerde will serve out the remainder of this year.  She also reported that the committee will have begin working on replacing Rep. King.  Rep. King serving Staff Congress in the At-Large category.
University Standing Appointments No report.
Fiscal Affairs No report
Personnel Policies and Benefits No report.
Ad-Hoc Chair White reported that he would have to appoint a new chair for this committee due to the resignation of Rep. King.


Regent's Report:  

Regent Pace reported that the Board of Regents have a work session next week.  Their next meeting will be held on Thursday, December 7th.

Parliamentarian Report:

Rep. Colvin gave a powerpoint presentation on the basic parliamentary procedures for conducting meetings.   She went over the proper methods for making motions at meetings, discussion sessions of meetings and adjournment of meetings.                                                                           

Old Business:

Rep. P. Moore asked if the Ad-Hoc committee was formed to update by-laws and election processes.  Rep. Colvin stated this committee was developed to update by-laws for election purposes only.

New Business:

Rep. Thacker went over percentages that benchmark schools pay for employee insurance compared to what MSU pays.  Some examples are EKU pays 100%, WKU pays 100%, NKY pays 98%, UK pays 86%, Transylvania pays 97% while MSU pays 70% on single plans and 75% on family plans.  He also suggested Staff Congress check on getting MSU to start paying more of the insurance cost.  Rep. Thacker also requested that we ask for an internal audit of health insurance claims for the past three years at MSU. Rep. Lafontaine stated that MSU is holding off the increase for this coming year for six months.  Rep. Thacker stated this is not for this year but for in the future.  Rep. Thacker added that the University should contribute more funds to the health care system at the same level as our sister universities and they should maintain that level.  Rep. P. Moore stated that the University Standing Committee for Employee Benefits and Staff Congress' Employee Benefits Committee should not wait until they are approached by Human Resources before they come forward with recommendations.  Rep. Nutter stated that for this year information was given too late for Staff Congress' Employee Benefits Committee to have any input.  She added that we need to be more proactive but put pressure on those offices who make insurance decisions.  Rep. P. Moore added that this is a on-going problem.   She went on to say that it is always a fight with Human Resources in obtaining figures from them regarding insurance.  Regent Pace stated that we are getting a new HR director.  She suggested that Staff Congress meet with that person and tell them what they expect when it comes to health insurance decisions.  She also added that health insurance cost information is needed by early spring in order to have money for it placed in MSU's budget.  Rep. P. Moore asked is Staff Congress had any input or recommendations for Human Resource Director.  Chair White replied no.  Rep. James made the following motion:


Motion: Send health insurance information, provided by Human Resources, to Employee Benefits Committee for further research and recommendations.
  Proposed:  Rep. James Seconded: Rep. Colvin
Called for Vote: Passed


Rep. Thacker made the following motion regarding health insurance.


Motion: Request internal auditors to do an itemized audit of MSU's health insurance claims for the past three years.
  Proposed:  Rep. Thacker Seconded: Rep. Jessie
Called for Vote: Passed


Rep. Tobin asked if new dates had been set for flu shots.  Chair White replied no that they are still waiting on the vaccine to arrive.  Rep. Nutter added that when the vaccine arrives a new schedule for flu shots will be posted on MSU's faculty/staff page.

Rep. P. Moore asked if it would be possible for someone on Executive Council to start sending out e-mails regarding dates of special meetings.  Chair White replied that yes they would start doing that.

Regent Pace stated that President Andrews had sent out an e-mail regarding professional development for staff.  She asked that if anyone is interested on serving on this committee for input to contact her after today's meeting.  She added that Staff Orientation Committee will be working on this throughout the spring.

Rep. LaFontaine asked Chair White if he had received a letter of resignation from Rep. Donna King.  Chair White replied that he had received e-mail from her stating that she was resigning from Staff Congress.  Rep. LaFontaine asked for a copy of the e-mail to be sent to her so the Credentials and Elections Committee could begin working on replacing her.


Rep. Harr announced that there would be a Wealth Preservation and Estate Planning workshop on Wednesday, November 15 at 10:00 a.m.  Kevin Johns will be speaking about estate planning.  RSVP is required.

Rep. P. Moore announced that there will be a SOAR on Friday, November 17 for new freshman and transfer students at 9:00 a.m. in ADUC.

Chair White announced that the next Staff Congress meeting will be held on Monday December 4 at 1:00 p.m. in Riggle Room.

Motion: To adjourn.
  Proposed:  Rep. Kegley Seconded: Rep. LaFontaine.
Called for Vote: Passed

Minutes submitted by:  Lisa Caskey, Secretary to Staff Congress