Fringe Benefit Costs
Budgets are an integral part of proposals submitted to external funding sources. Proposal budgets include all project expenses, e.g., personnel, fringe benefits, travel, supplies, facilities and administrative costs, etc. In order to assist proposal writers with budget development and to assure the inclusion of appropriate fringe benefits in proposal budgets, please refer to the attached fringe benefit categories and rates . These new rates are effective July 1, 2009, and supersede any previously issued rates by our office. The rates are represented as percentages.
Funded grants/contracts with a beginning date of July 1, 2009, or later will be charged the new rates in accordance to each employee's appointment status not the rates used in the original submission budget. The rates used in the original proposal and budget were estimates at the time of submission. In order to properly charge funded grants/contracts, current rates need to be used. The fringe rate is like any other cost category (salaries, travel, supplies, etc.) estimated in the budget. In order to follow the federal regulations regarding consistency, estimates are not to be used when actual costs are available. For funded grants/contracts currently on-going, which have a beginning date prior to July 1, 2009, the fringe benefit rates will not change. These projects will use the new rates when the next grant/contract begins.
The fringe benefit categories and rates were developed through the cooperative efforts of the Office of Research and Sponsored Programs, Office of Accounting and Budgetary Control, Office of Planning and Budgets, and the Office of Human Resources. These rates will remain in effect until it becomes necessary to adjust the rates.