Information Technology
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Microcomputer Acquisition Program 2.0 for 2011 

Morehead State University’s Microcomputer Acquisition Program (MAP) is being revised to provide better support, better asset tracking, and better coverage of computing devices for all of MSU.  The intent is to streamline replacement procedures and insure our faculty/staff have the most current technology resources to fulfill academic and administrative responsibilities.  A review of existing MAP computers has begun, to determine physical location, personnel assignment and primary purpose of every MAP computer.  The review will be completed by IT Customer Service staff members in conjunction with college/administrative department representatives.  An overview of recommended changes will be provided to each Dean/Vice President.  Once an agreed upon assignment plan for a unit is determined, equipment will be moved and assigned to individuals.  From that point forward, asset tracking and management will be done by the office of IT Customer Service.


All MAP computers will be inventoried and employees will be asked to sign a “Map Customer User Agreement 2011 Customer Use Agreement” outlining the employee’s responsibilities.

      All MAP computers will be assigned to a MSU employee (instead of a department).

MAP computers will generally “follow” employees during their employment with MSU.

Computers in labs and classrooms must be assigned to a full time employee who will be responsible for verifying equipment status and scheduling work orders as needed.

Computers assigned for student worker's use must be assigned to a full time employee who will be responsible for verifying equipment status and scheduling work orders as needed.

Computer lab/classroom schedules must be provided to validate the resource requirements.

The Morehead State University Microcomputer Acquisition Program (MAP) facilitates replacement of microcomputers located in academic labs, classrooms, and campus offices. Replacing computers on a four-year cycle allows Morehead State University to maintain up-to-date desktop and portable computing technology in student labs and faculty/staff offices enhancing Morehead State University's ability to provide a high-quality learning experience. 

Each year approximately seven hundred replacement computers are acquired in the summer. These units are both replacements for existing machines reaching the end of their replacement cycle and initial placement machines increasing the number of computers included on MAP.

Replacement of classroom and academic lab machines receive the highest priority on the installation schedule each year.  Following installation of classroom and academic lab machines are faculty and staff machines - typically placed during the fall.

Machines to be replaced in 2011

Suggested Machine Configurations for 2011

Procedure for replacement of MAP computers

Acquiring a new MAP initial placement machine 

User responsibilities for MAP machines

Frequently asked questions

Tentative replacement schedule for MAP 2011 


 MAP Lease -Purchase Program

**  Initial Placement Request Form  **  

**  MAP Replacement Form  ** 


  Machines Eligible for MAP Replacement in 2011

Every Microcomputer Acquisition Program (MAP) machine has a small, rectangular sticker located on the front or side of the CPU.

Machines scheduled to be replaced in 2011/2012 have MSU property tags in the number  series as follows:

76001 – 76890

77001 – 77030

77979 - 77985

Most microcomputers at Morehead State University are covered by the Microcomputer Acquisition Program (MAP).  There are, however, microcomputers acquired through non-recurring fund sources such as grants, which are not covered under the MAP.  Machines not covered under MAP will not be replaced.  If you have a question about whether a MSU owned computer is on the MAP please contact Cindy Gardner Rowland ( via email for verification. You will need to provide the MSU property tag number of the machine in question. The MSU property tag may be located anywhere on the machine, but is always a small, rectangular, white tag with a number starting with three zeros followed by 5 digits.


  Suggested Machine Configurations for 2011

 Hewlett Packard Desktop

 HP Compaq 6000 Pro Microtower PC 

 Operating System – Genuine Windows® 7 Professional 32

 Microsoft Office Professional 2010

 Processor – Intel® Pentium® Processor E5700 (2M CACHE, 3.00 GHz, 800 MHz FSB)

 Memory – 4GB PC3-10600 (2x2GB)

 Hard Drive – 160GB 3.5-inch 7200rpm SATA 3.0Gb/s NCQ, SMART IV

 Optical Drive – HP SATA SuperMulti LightScribe DVD Writer Drive

 Keyboard – HP USB Standard Keyboard   




 Mouse – HP USB 2-Button Optical Scroll Mouse




 Monitor – 17” LCD

Hewlett-Packard Laptop

HP Compaq 6550b Notebook PC
Operating System – Genuine Windows® 7 Professional 32
Microsoft Office Professional 2010
Processor - Intel® Core™i5-450M Processor P8700 (2.4 GHz, 1066 MHz FSB, 3 MB L3 cache)
Integrated camera – Integrated 2MP Webcam Only
Display – 15.6-inch diagonal LED-backlit HD  anti-glare (1366 x 768)
Memory – 4GB 1333MHz DDR3 SDRAM
Internal Storage – 160GB 7200rpm SATA Hard Drive (5400RPM)
Upgrade Bay – DVD ±RW SuperMulti with Double Layer LightScribe Drive
Keyboard – Dualpoint (Touchpad  and Pointstick) w/ number keypad
Wireless LAN – Intel Centrino® Advanced-N 6200 (2x2)
Bluetooth – HP Integrated Module with Bluetooth® 2.1 Wireless Technology
Modem – 56K v.92 high speed modem
Battery – 6-cell (55WHr) Lithium-Ion battery

Hewlett-Packard Tablet

HP EliteBook 2740p Notebook PC
Operating System – Genuine Windows® 7 Professional 32
Microsoft Office Professional 2010
Processor - Intel® Core™2 i5-520M Processor  (2.40GHz, 3 MB L3 CACHE)
Display – 12.1 inch diagonal LED-BACKLIT UWVA  WXGA anti-glare (1280 x 800)
Integrated camera – Integrated 2 MP Webcam with Business Card Reader Software
Memory – 2 GB 1333 MHz DDR3 SDRAM (1 D)
Hard Drive – 160 GB 1.8-inch 5400rpm SATA Hard Drive
Keyboard – full-sized keyboard, Enhanced dual pointing devices (touchpad and pointstick) with scroll zone, Digital Eraser Pen
Wireless LAN – Broadcom 43224AGN (802.11 a/b/g/n 2X2 WiFi Adapter)
Bluetooth – HP Integrated Module with Bluetooth® Wireless Technology
Modem – 56K v.92 modem
Battery – 6-cell (44 WHr) Lithium-Ion battery

Apple MacBook Pro

17" aluminum, 2.534 GHz 4GB

500GB Hard Drive  

Intel HD Graphics NVIDIA GeForce GT 330M with 512 MB  

4 yr. AppleCare Protection Plan

Apple iMac Desktop

27”, 3.06 GHz Intel Core 2 Duo
1.0TB Serial ATA Drive
3.06GHz Intel Core 2 Duo
4GB 1066MHz DDR3 SDRAM – 2x2GB
8x double-layer SuperDrive
ATI Radeon HD 4670 256MB

Accessory kit
Apple Keyboard with Numeric Keypad
Apple Mouse

4yr AppleCare Protection Plan

  Procedure for Replacement of MAP Computers

MAP computers are eligible for replacement every four years.  Each spring all departments are required to initiate the replacement process by completing the  2011 MAP Replacement  form identifying the user and physical location of the old machine.  Only machines submitted on the MAP Replacement Request form prior to May 15, 2011 will be ordered. 

  Acquiring a New MAP Initial Placement Computer

To acquire a new computer under MAP a department should request an initial placement machine.   Initial Placement Computer Requests  identifying an account to be charged and bearing vice president approval must reach the Budgets Office by May 15, 2011 to be included in the current year MAP cycle.

The annual cost of an initial placement MAP computer is:

HP PC Desktop     $350
HP PC Laptop       $500
HP PC Tablet        $600
Apple Macintosh Desktop     $600
Apple Macintosh Laptop       $600

  Customer Responsibilities for MAP Machines

While the MAP computer will physically be in the possession of the individual to whom it is assigned, the University owns all MAP computers. Portable computers can be taken home; however, the computer belongs to the University and should not be loaned to another individual. It is the responsibility of each MSU faculty or staff member to safeguard portable computers from damage or theft. Normally, desktop computers are not removed from University property and should not be removed from their assigned location.

When an individual terminates employment with the University, they must return any portable computer in their possession to the Technology Service Center in 108 Lloyd Cassity.  Desktop users must notify the IT Help Desk at 3-5000 at least one week prior to their separation date to have their machine picked up by IT Customer Service.  Verification of return of the portable computer will be part of the University's separation clearance procedure. 

When users receive a MAP desktop, laptop, or PC tablet machine they will be asked to review and sign a Customer Use Agreement verifying they understand and accept their responsibility as a recipient of a MAP computer.

Department chairs, unit directors, or their designee will be asked to sign for academic classroom and/or lab computers, and computers.

  Frequently Asked Questions

Can I keep my old MAP computer when I get a new replacement?

Possibly. See
MAP Lease-Purchase Program below for details.

I currently have a desktop computer. Can I upgrade to a laptop or PC tablet?

Every effort will be made to accommodate all upgrade or format changes requested.  Change requests must be made by your dean or Vice President on the  Initial Placement 2011-2012 .  

Yes. A desktop computer can be upgraded to a portable computer or MAC when it is scheduled for replacement with arrangement of additional MAP funding. Arrangements for funding and identification of a budget line from which to fund the upgrade must be completed with the Office of Planning & Budgets prior to requesting an upgrade. This request can be made on the   Initial Placement 2011-2012  by indicating the type of upgrade you are requesting and entering the amount below. The deadline for initial placements and upgrades is May 15, 2011.

Identifying an upgrade request on the MAP replacement form will NOT ensure an upgrade will be ordered. You must complete the process with the Office of Budgets prior to the Office of Information Technology placing the MAP order to secure the upgrade. The recurring costs for upgrades are:

PC desktop to a PC laptop is $150.
PC desktop to PC Tablet is $250.
PC laptop to PC Tablet is $100.
PC Desktop to MAC desktop or laptop is $250.
MAC desktops can be upgraded to a MAC laptop or PC Tablet at no cost.
MAC laptops can be upgraded to a PC Tablet at no cost.

I am in a grant funded (soft money) program. Can I get a MAP initial placement?

No, at this time soft money programs are not eligible to participate in MAP.

How can I get an existing machine on the MAP?

There is no procedure for transferring an existing machine to the MAP. If you need a MAP machine you should request an initial placement during the normal budget planning cycle.

How do I get my MAP machine serviced?

If your portable computer requires service, you can call the OIT Help Desk at 783-5000 to determine if you need to bring your machine into the Technology Service Center at 108 Lloyd-Cassity. Desktop models will be serviced in your office by an OIT consultant. To request service for your desktop, call the OIT help desk at 783-5000 and provide the asset tag or serial number for the computer to ensure prompt service for your MAP unit.

If I buy a machine outside of the MAP with departmental funds will OIT still service it?

Yes, the Office of Information Technology will service non-MAP machines providing they are from a supported manufacturer (currently HP & Apple), and are under warranty. You should always purchase a four-year warranty when acquiring non-MAP machines to ensure service through the useful life of the equipment.

Computers from non-supported vendors: older, out of warranty supported models: and ex-MAP computers cannot be serviced by OIT staff. For more details see the
OIT support policy.

What software comes with my MAP replacement or MAP initial placement computer?

MAP computers are delivered to you with a standard suite of software which includes Microsoft Office Suite, Microsoft Antivirus Solution, Internet Explorer browser, Microsoft Windows XP Operating System and Adobe Reader.

Can I install new hardware into my MAP computer?

Departments may add user-installable devices such as USB drives; however, any internal device should be installed by an Office of Information Technology consultant by calling the OIT Help Desk at 783-5000.

What if someone steals my MAP computer?

If your computer is stolen you should report the theft immediately to the local police (if off campus), MSU Police (if on campus) and Cindy Gardner Rowland (783-5486) within the Office of Information Technology.  While the Office of Information Technology maintains inventory data on MAP computers you are advised to maintain a record of the MSU inventory tag number on your portable computer to expedite the theft report process. Stolen computers will be replaced at the computer's regularly scheduled four-year replacement schedule set for the machine or upon receipt of insurance reimbursement funds. User departments will be required to cover the deductible amount for all insurance claims filed for stolen computers.

What can I do to prevent theft of my portable computer?

Portable computers are at a higher risk for theft. You should never loan your portable computer to others, and should be diligent in making sure the portable computer is secured when not in your possession. It is advised you lock your office if leaving a portable computer in it - even for short periods. It is also important you be particularly alert when traveling with your portable computer as airports and other public places experience a particularly high incidence of portable computer theft. When traveling, it is advised you keep the portable computer in your physical possession at all times.

Who can I call if I have a question about the MAP?

You can direct questions about the MAP program to Cindy Gardner Rowland at 783-5486, or

  MAP Lease-Purchase Program

Faculty and staff may be given the opportunity to lease/purchase their old MAP computer. Kentucky state guidelines for the disposition of surplus property, prohibits selling surplus computers with a residual value to faculty and staff. The MSU lease/purchase program allows a faculty or staff member to lease their old MAP computer, with the University retaining ownership, during the period it retains a residual value (three years). At the end of the three-year period, the computer has no residual value and ownership is transferred to the faculty or staff member holding the lease. A one-dollar buy-out is included in the one-time lease payment the faculty or staff members pay when their MAP machine is replaced. Of course, participation in the program is optional and may not always be available. Lease/purchase costs are as follows:

Gateway Laptop: $150
Gateway Tablet: $175
Gateway Desktop: $125 (the Gateway Desktop does not include the flat panel monitor).
Apple Desktop or Laptop: $175

Individuals may participate in the lease once in a four-year period - normally when their machine is up for replacement with a new MAP computer. During the lease period, MSU can offer no service and support on these computers and they are provided strictly "as is". When an individual's computer is scheduled for replacement a sample contract and instructions on how to complete the lease/purchase agreement will be emailed in advance of the MAP placement so the individual can decide if they wish to participate in the program.

It is anticipated that a number of desktop computers will not be leased/purchased by the individual to whom they are assigned. These computers will be made available under the standard lease/purchase contract on a "first come, first serve" basis to all MSU employees who have not previously (within a four-year period) participated in the lease/purchase program by lease/purchasing a computer. Individuals wishing to lease/purchase one of these computers should watch for email announcing the sale of surplus machines for faculty and staff at the MSU Support Services Warehouse.
Questions about MAP or the lease/purchase program should be directed to Cindy Gardner Rowland at 783-5486.

 Tentative Replacement Schedule for MAP 2011

Lappin Hall
Combs Building
Reed Hall
Lloyd Cassity
Ginger Hall
Rader Hall

Breckinridge Hall
Baird Music Hall
Clay Pool Young Building
Enrollment Services
Alley Young
MSU Farm
Palmer House
Alumni Center
Garred House
Multi-Cultural House
Rice Building
Downing Hall
Folk Art
Support Services Warehouse
Water Testing Center
Jayne Stadium
Paintsville SBDC
Morehead SBDC
West Liberty
Butler Hall
Space Science Center
Thompson Hall
Waterfield Hall

Student Recreation Center

 Support Priorities

Level 1       Priority MAP machines located within labs and classrooms.
Level 2       Priority MAP machines located in faculty and staff offices.
Level 3       Priority Non-MAP supported machines under warranty.

For assistance with support issues please call the OIT Support Center at 783-5000.