Personnel Policies
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Employee Discounts

Policy: PG-42

Subject:  Employee's Responsibility for University Keys and Property

Approval Date: 11/04/85
Revision Date: 06/17/88


To inform employees Of their responsibilities regarding the care and attention of University keys and property.


Implementation of a key control system allows convenient access to facilities and provides for facility security. To obtain a key for personal use, the employee must receive approval from their vice president or dean and obtain a key from the Office of Safety and Security. Key Request Forms can be obtained from the offices of the vice presidents or deans. Upon appropriate approval of the request, the employee will personally deliver the approved key request form to the Office of Safety and Security. Upon issuance of a key, an employee is required to sign a key agreement indicating that he/she will not duplicate the key or loan the key to unauthorized personnel and will return the key to the Office of Safety and Security when no longer needed or upon separation from University employment. Lost or stolen keys should be reported immediately to the appropriate supervisor(s) at which time a lost key report will be completed. In the event of negligence, a charge for a lock change may be assessed when a key is lost or stolen. This charge must be paid by the employee before a new key is issued.


Employees may be issued University property and other equipment necessary to perform their day-to-day duties and responsibilities. In addition, employees may be given access to the University's computer systems via passwords. It is the employee's responsibility that this equipment and material, as well as individual computer passwords, computer data bases, and access to computer resources and equipment be maintained with the utmost care and be protected from misuse and/or abuse. Once materials have been provided, the employee is responsible until appropriately returned to the supervisor.


Violation of any part of the key agreement or the misuse and/or abuse of computer passwords, computer data base, or computing resources and equipment may result in revocation of all key or computer privileges and/or subject the employee to disciplinary action. Under Kentucky Revised Statutes, any person who knowingly makes, or causes to be made, any University key shall be guilty of a Class A misdemeanor. Likewise, misuse and/or abuse, destruction, or unauthorized access to University property and/or computer systems is subject to disciplinary action and/or dismissal from University employment.