Personnel Policies
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Employee Discounts

Policy:  PAc-2

Subject:  Promotion To Professor 

Approval Date:07/01/85
Revision Date: 03/07/94, 09/18/98, 09/22/01, 06/16/05, 5/2/13

PURPOSE:   


To define the criteria, procedures, and conditions for granting promotion from Associate Professor to Professor.

1. ACADEMIC PRINCIPLES

Each department, school, or college will establish standards for promotion of its Associate Professors to Professor consistent with the guidelines established in PAc-35. These standards will appear in the promotion section within the applicable Faculty Evaluation Plan (FEP). Promotion is neither an unqualified right nor an automatic consequence of having completed a certain period of service.

The promotion process will consist of review and judgment by the Department Promotion Committee, the Department Chair/Associate Dean, the College Promotion Committee, the College Dean, the University Promotion Committee, and the Provost. At each level, the review process will be guided by the standards outlined in the candidate’s FEP. University-level reviews by the Provost and the President will bring broader administrative judgments to bear.

Only full-time standing faculty members of Morehead State University holding the rank of Associate Professor in an academic program area can be considered for promotion to Professor.

Annual faculty evaluations and promotion evaluations are separate processes, and consequently, meeting or exceeding annual performance criteria does not automatically ensure a favorable promotion decision.

2. TIME IN RANK

Faculty will be eligible to apply for promotion to Professor after the completion of five years of service at the rank of Associate Professor.

A candidate's activities and accomplishments that occurred between initiation of tenure review and the granting of tenure and that were not documented in the tenure portfolio will be treated as if they had occurred during the candidate's time in rank at Associate Professor.

Faculty hired at the Associate Professor rank with tenure may request up to three years of equivalent professional service to be applied to their time in rank requirements for promotion to Professor. Credit for equivalent professional service will be recommended to the Provost by the Departmental Promotion Committee, the Department Chair/Associate Dean, and the College Dean. This decision should be made at the time of the initial appointment at Morehead State University but no later than at the end of the first year of full-time service.

If a candidate applies previous service at another institution to the time in rank requirement, the previous service must be documented with respect to teaching excellence, scholarship, and service to that institution and community.

3. PROMOTION PORTFOLIO

The candidate's portfolio must document all qualifications, and it must be complete at the time of submission. The promotion portfolio will consist of the following items in order:

(1) a letter of intent, addressed to the Department Chair or Associate Dean, justifying the case for promotion to Professor,

(2) the applicable FEP(s) (see PAc-35) and any Flexible Workload Agreements (see PAc-29) that apply to the candidate,

(3) the annual evaluations during the time in rank of Associate Professor by the Department Chair/Associate Dean, and the College Dean as well as any responses by the candidate to those evaluations,

(4) if applicable, a statement documenting the number of years of equivalent service granted, and

(5) a copy of the report from the approved faculty activity reporting system as per PAc-35 with particular emphasis on the documentation since initiation of the tenure review.

4. SUPPORTING DOCUMENTS

Based on the criteria for promotion to Professor outlined in the candidate's FEP, the candidate will submit to the Department Chair/Associate Dean a set of documents, or appropriately presented digital materials, supporting the request for promotion. Supporting documents will remain with the Department Chair/Associate Dean and must be made available, upon request, to any person involved in the review of the promotion portfolio.

5. STRUCTURE OF THE PROMOTION COMMITTEES

No candidate for promotion, candidate's spouse, immediate family (as defined by PG-22), domestic partners, department chairs, or deans will serve on promotion committees.

A faculty member may serve on more than one promotion committee in the same year. A faculty member shall always vote at the department level when eligible to do so. A faculty member who is on the College or University Promotion Committee and who has voted on a candidate at the department level, shall neither discuss nor vote on the candidate at the college and university levels.
The chairperson of each promotion committee will be elected by the committee from the membership.

The University Promotion Committee will consist of two professors from each college and one at-large professor all selected by the Faculty Senate. If there is an insufficient number of available professors in a college to serve on the committee, associate professors from the college may serve. No two committee members will be from the same department. The committee shall include both males and females. The term of service will be three years, with one-third of the committee members replaced each year. A member may not hold successive terms.

No member of the Faculty Rights and Responsibilities Committee will serve concurrently on the University Promotion Committee.

The College Promotion Committee will consist of one professor from each department in the college as appointed by the Dean. If there is an insufficient number of available professors in a department to serve on the committee, associate professors from the department may serve. If there are fewer than five departments in a college, the Dean will select additional professors or associate professors from the college to constitute a committee of at least five members with equal representation from each department. The committee should, if possible, include both males and females. The term of service will be three years, with one-third of the committee members replaced each year. A member may not hold successive terms.

All professors in a department will serve on the Department Promotion Committee. If a department has five or more professors, only these individuals will serve on the committee. If a department has three or four professors, then two or one associate professors from the department, respectively, will be chosen by the tenured faculty to serve on the Department Promotion Committee thereby constituting a five-member committee. If a department has less than three professors, the tenured faculty will select two associate professors from the department to serve and will invite enough professors from outside the department to constitute a five-member Department Promotion Committee. In the event that associate professors from the department are required and there are an insufficient number, the tenured faculty will fill the vacancies by inviting professors or associate professors from outside the department to serve on the Department Promotion Committee. In all cases, the majority of Department Promotion Committee members will be professors.

6. THE PROMOTION REVIEW PROCESS

Promotion committee deliberations must be treated confidentially.

Each promotion committee will evaluate the candidate's promotion portfolio and produce a written evaluation of the portfolio using the department FEP as the criteria for evaluation. As part of the evaluation, each committee will recommend, in the form of a vote by secret ballot, promotion or non-promotion of the candidate. Abstentions are not allowed. Any sealed ballots submitted by absent faculty members shall be included in the vote tally with all ballots opened and counted at the same time during the committee meeting. If the vote is split, minority opinions must be included in the written evaluation and the opinions must address how the candidate's performance does or does not meet the requirements of the department FEP. If the vote is unanimous, there is, by definition, no minority opinion. A recommendation for promotion requires an affirmative vote by 50% or more of the committee membership. Each committee's written evaluation will show the vote tally and will be signed by all committee members. A copy of the written evaluation will be placed in the portfolio and also delivered to the candidate.

The Department Chair/Associate Dean and the College Dean will each produce a written evaluation of the promotion portfolio and the written evaluation will recommend promotion or non-promotion of the candidate. A copy of the written evaluation will be placed in the portfolio and also delivered to the candidate.

Both the Department Promotion Committee and the Department Chair/Associate Dean must document, in their written evaluation of the promotion portfolio, the validity of the information in the portfolio. Validation will be based in part or in whole on the supporting documents.

The Department Promotion Committee will evaluate the candidate's promotion portfolio and review the candidate's supporting documents, and then forward the portfolio and supporting documents to the Department Chair/Associate Dean. The Department Chair/Associate Dean will evaluate the portfolio and review the supporting documents, and then forward the portfolio to the College Promotion Committee. The College Promotion Committee will evaluate the portfolio and then forward the portfolio to the College Dean. The College Dean will evaluate the portfolio and then forward the portfolio to the University Promotion Committee. The University Promotion Committee will evaluate the portfolio and then forward the portfolio to the Provost.

At every level of review, the candidate will receive a copy of his/her evaluation and will have five working days to respond, in writing, to the evaluation. The candidate's response, if any, will be placed in the portfolio and submitted to the next level of review.

The Provost will review all evaluations from the department, college, and university levels, including any responses to the evaluations provided by the candidate and will produce a written evaluation of the promotion portfolio. The written evaluation will recommend promotion or non-promotion of the candidate. The Provost will meet with the University Promotion Committee to discuss his or her recommendation. A copy of the evaluation will then be placed in the portfolio and also delivered to the candidate. The Provost will then forward his or her evaluation to the President.

The President will make the final recommendation regarding promotion to the Board of Regents. The President will inform the candidate, in writing, of the recommendation at least two weeks prior to the Board of Regents meeting with copies of the recommendation delivered to the Department Chair/Associate Dean, College Dean, and Provost. A candidate not recommended for promotion may request a meeting with the Provost prior to the Board of Regents meeting.

7. ACADEMIC FREEDOM

Faculty and Administration will observe the conditions on academic freedom and responsibility for teaching and research as outlined in PAc 14.

8. GENERAL DATES FOR THE PROMOTION REVIEW PROCESS 

Specific dates and deadlines for the promotion review process in each year will be set and distributed to the faculty in a timely manner by the Provost.