Personnel Policies
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Employee Discounts

Policy:  PG-10

Subject:  Leave of Absence with Pay for Short-Term Military or National Guard Services or Training Duty

Approval Date:  07/01/85
Revision Date:  03/26/87; 12/06/02

PURPOSE:    

To outline provisions of leaves of absence with pay for short-term, active military service or annual military field training.

U.S. MILITARY RESERVE DUTY OR KENTUCKY NATIONAL GUARD DUTY: 

All regular faculty or staff members, either enlisted or commissioned in any reserve component of the United States Army, Navy, Marine Corps, Air Force, or Coast Guard, or who are members of the National Guard of the Commonwealth of Kentucky, are entitled to leaves of absence from their respective duties without loss of pay on all days not exceeding fifteen (15) calendar days or ten (10) working days if the employee's position is based upon a five (5) day workweek; twelve (12) days if the employee's position is based upon a six (6) day workweek; fifteen (15) days if the employee's position is based upon a seven (7) day workweek, in any one calendar year.  Leave of absence under the policy will be granted only when the employee is engaged in active service or authorized training or activated for duty because of civil disturbance or emergency conditions.  Accumulated vacation shall not be charged for absences from work to the limit described above.  University approved absences beyond that limit are chargeable either to accumulated vacation or as payroll deductions as applicable.  Such leave of absence request must be submitted to the immediate supervisor in writing on an Exception Approval Form (forms available in Office of Human Resources).

REQUIRED DOCUMENTATION FOR PAYMENT:   

In order to qualify for continued University pay in accordance with the above provisions, the faculty or staff member must present to the University a copy of the signed orders or authorization mandating the absence and a copy of the military or national guard pay voucher for the period involved.

NOTE:  This policy is intended in application to be consistent with applicable laws and not to exceed in interpretation or application the provisions of such applicable laws.