Subject: Types of Appointments
Approval Date: 07/01/85
Revision Date: 06/22/94; 06/06/03
The purpose of this policy is to list and define the types of employment appointments that may be made at the University.
Full-time employment appointments will be designated as either Full-Time Standing or Full-Time Fixed. Non-full-time appointments will be designated as either Temporary or Part-Time Appointments. Each employment appointment is defined below.
FULL-TIME STANDING APPOINTMENT:
A Full-Time Standing Appointment designates an appointment that is full-time and for which no ending date is specified. Such appointments are terminable in accordance with the appropriate University policy. Full-time Standing Appointments must be backed with budgeted funds. The position for each Full-Time Standing Appointment appears as a line item on a departmental budget salary schedule and is assigned a budget position number. Full-Time Standing Appointments may be used for all four payroll classification categories namely: 1) Academic; 2) Administrative; 3) Staff Exempt; and 4) Staff Nonexempt (see PG-2). Full-Time Standing appointments may be specified for nine, ten, eleven, or twelve months per fiscal year. This type of appointment is provided all regular University benefits.
STANDING II APPOINTMENT:
Effective June 6, 2003, no new continuing part-time appointments will be made; however, employees currently categorized as continuing part-time will continue to accrue the same benefits as before 06/06/2003.
FULL-TIME FIXED APPOINTMENT:
A Full-Time Fixed Appointment designates an appointment that is full-time for a fixed period of time and for which an ending date is specified. Such appointments may be specified for nine, ten, eleven, or twelve months. These appointments do not have to be backed by permanent funds. Full-Time Fixed appointments may be used for all four payroll classification categories noted above. This includes instructors and any other individuals in a classification not covered by the tenure regulations. Such appointments are discontinued automatically at the specified ending date. Appointments may be terminated before the ending date for cause or business necessity. Full-Time Fixed Appointments may be renewed. Persons appointed to Fixed Term Appointments are not converted to Full-Time Standing Appointments without an appropriate search or search waiver.
This type appointment is provided all regular University benefits.
RETIREMENT SYSTEM MANDATES:
This policy is based upon current retirement system requirements as mandated by the Kentucky Revised Statutes. Retirement contribution requirements for positions that require a minimum of a Bachelor's degree are mandated by the Kentucky Teachers' Retirement System (KTRS). Retirement contribution requirements for positions that do not require a minimum of a Bachelor's degree are mandated by the Kentucky Employees' Retirement System (KERS). Retirement contributions are required for all positions listed as full-time.
NON FULL-TIME APPOINTMENTS:
Non full-time appointments can be either Temporary or Part-Time as defined below. All legally mandated benefits, including FICA, Unemployment, Workers' Compensation, and liability insurance must be provided.
Whether retirement benefits must be provided is determined by the percentage of time or number of hours to be worked and whether the position requires a minimum of a Bachelor's degree. Retirement eligibility parameters are explained in each non full-time appointment category defined below.
Calculations for determining percentage of time worked during the period of employment assume a 40-hour workweek or actual workdays in the month.
TEMPORARY APPOINTMENT (BACHELOR'S DEGREE REQUIRED):
Temporary Appointment - For positions that require a minimum of a Bachelor's degree: This appointment category is designated for any assignment that is at least 70% but less than 80%, based upon normal, full-time employment. Retirement contributions and other mandated benefits are provided.
Academic instructors who teach 10.5 credit hours or more during one semester will be placed in this employment category. Retirement contributions are provided.
TEMPORARY APPOINTMENT (BACHELOR'S DEGREE NOT REQUIRED):
Temporary Appointment - For positions that do not require a minimum of a Bachelor's degree: This appointment category is designated for any assignment that averages 100 hours or more per month during the period of employment for a maximum of nine months. This appointment will not be eligible for retirement benefits.
PART-TIME APPOINTMENT (BACHELOR'S DEGREE REQUIRED):
Part-Time Appointment -For positions that require a minimum of a Bachelor's degree: This appointment category is designated for assignments that are less than 70%, based upon normal, full-time employment. Academic lecturers who teach less than 10.5 credit hours in any semester will be placed in this employment category. Retirement contributions will not be provided.
PART-TIME APPOINTMENT (BACHELOR'S DEGREE NOT REQUIRED):
Part-Time Appointment - For positions that do not require a minimum of Bachelor's degree: This appointment category is designated for assignments that are less than an average of 100 hours per month for the period of employment. Retirement contributions will not be provided. Any months during that period of employment in which the employee does not work any time will not be included in the calculation for average number of hours worked.
Any employee working more than an average of 100 hours per month but less than an average of 139 hours per month for more than 9 months for the period of employment are considered part-time. Retirement contributions are provided.
EXCESSIVE HOURS WORKED BY A NON-FULL-TIME EMPLOYEE:
If an individual employed on a less than full-time basis works a schedule that meets full-time employment conditions, the supervisor shall: (a) reduce theindividuals work schedule to a less than full-time load, or (b) request that the position be established as a full-time position, or (c) terminate the employment of the incumbent. If a position is established, that position shall be filled in accordance with normal search and/or promotion procedures. The incumbent employee shall not be given preference for the position.
A Supplemental Appointment designates an appointment which is supplementary to a Full-Time Standing or Full-Time Fixed Appointment and has the effect of providing an additional contractual provision beyond the terms of the Standing or Fixed Appointment. For example, a Supplemental Appointment may be used if an individual whose regular appointment is for nine months but whose appointment is extended for one to three additional months. Supplemental Appointments will also be used to designate those appointments which are supplementary to Full-Time Standing or Full-Time Fixed Appointments to compensate for approved additional services normally outside the scope of regular duties. For example, a Supplemental Appointment can be used when an eligible employee is employed to teach a course for additional compensation. Regular University benefits, except sick leave and vacation accrual, continue with a Supplemental Appointment.
INTERIM SUPPLEMENTAL APPOINTMENT:
An Interim Supplemental Appointment designates an appointment in which an employee serves in a temporary capacity while maintaining his/her original full-time position.
INTERIM FULL-TIME APPOINTMENT:
An Interim Full-Time Appointment designates an appointment in which an employee serves in a temporary capacity and vacates his/her previous full-time position to do so.
APPOINTMENT WITHOUT REMUNERATION:
An Appointment Without Remuneration designates an appointment of an individual who does not receive remuneration for the appointment. Such individuals include those designated as Clinical Faculty Appointments outlined in PAc?1 or those visiting faculty who are not being paid by the University. The position does not appear as a line item on the departmental budget salary schedule and is not assigned a budget position number on the payroll record.