Non-Exempt Job Descriptions
MSU Collage Image

 

Employee Discounts

TRIO Program Specialist I


Job Summary

With minimum supervision, the TRIO Program Specialist I performs specialized clerical job duties, which may include typing, answering phones, operating office machines, and performing routine bookkeeping functions.  The TRIO Program Specialist I must possess complex computer skills, preferably with technical knowledge of word processing, spreadsheet & database programs.  This position requires the ability to anticipate unique tasks that need to be performed and to work somewhat independently with initiative to accomplish tasks while simultaneously completing the daily routine work.  Supervision of work-study students is also included in this position.

Duties and Responsibilities

Essential

  • Maintains updated information in project participants' files and database, both current and inactive using Word, Access, and Datatel/Colleague.
  • Maintains bookkeeping records and invoices and balances as required. 
  • Processes purchase requisitions, purchase orders, check requests, inter-account requests, travel requests and travel expense vouchers as needed.
  • Purchases and maintains adequate supplies for the office; orders unique supplies and materials for student use and maintains an accurate and up-to-date inventory using Datatel/Colleague.
  • Processes Personnel Action Requests, Time & Effort reports, maintains staff vacation/sick records, and time sheets and submits them to payroll utilizing university computer systems such as Datatel/Colleague.
  • Types grant proposals, continuation grants, project correspondence, specialized reports, etc some of which are of a complex or confidential nature.  Composes routine memos and letters for signature as required.
  • Supervised work-studies and prepares their payroll records.
  • Assists with development of project newsletters, handbooks, brochures, posters and other mailings throughout the project year.
  • Generates, duplicates, collates, and distributes various office reports and correspondence to the Project Director and other staff as required.  
  • Operates office equipment such as word processor, memory typewriter, computer, calculator, copy machines, etc.

Other

  • Answers telephone responding to inquiries and takes accurate phone messages.
  • Opens mail, greets and directs faculty, students, staff and the general public as needed.
  • Performs duties of the TRIO Program Specialist II & III & IV in their absence.
  • Performs other duties as assigned by supervisor.

Organizational Relationships

The TRIO Program Specialist I reports to the assigned TRIO Associate Director or Project Director.  Incumbent supervises work-study students.  This position interacts with administrators, faculty, staff, students and the general public.  Incumbent also interacts with state and federal funding agencies, as well as public school personnel.

Minimum Requirements

The minimum requirements are a high school diploma or G.E.D. equivalent and two years of related office experience.  Must have excellent grammatical, written and verbal communication skills in addition to good office and time management skills.  Excellent keyboarding and computer skills are required.  Computer proficiency in word processing, spreadsheet, and database is required. 

Additional Desirable Qualifications

Associate degree is preferred.  Technical knowledge of Microsoft Office Suite (Word, Access, Excel).  Experience in an academic setting is desirable.

Working Conditions and Atmosphere

Routine office environment with interruptions and noise due to frequency of visitors, students, faculty, staff and callers.  Some pressure may be expected on the job depending on the frequency and number of visitors and callers, and the meeting of various job deadlines.  Overtime may be required during emergencies.