Non-Exempt Job Descriptions
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Senior Cashier (Accounting & Budgetary Control)


Job Summary

The Senior Cashier supervises the cashiering operation for the Office of Accounting and Budgetary Control.  This position requires organizational skills, knowledge of University procedures and policies in handling money, and the ability to deal with students, faculty and staff on a daily basis.  This position also requires the ability to communicate well with the campus population.


Duties and Responsibilities

Essential

  • Supervises all other cashiers.  Performs yearly performance appraisals on other cashiers. 
  • Responsible for training of regular and temporary cashiers, including extended campus center cashiers, as need arises. 
  • Submits PAR’s for approval on new hires.
  • Reviews daily reports for cash receipts and cash on hand for all other cashiers including extended campus centers.  Insures that all deposits for all University funds are made with the University’s banking institution on an accurate and timely basis.
  • Reviews web activity and prepares daily report for web payments.
  • Oversees the counting and processing of snack/vending monies and insures timely deposits of said funds.  Compiles and maintains Dollar Changer Money records.
  • Analyzes cash flow needs and coordinates with banking personnel to secure additional monies needed for business days and residual check disbursals.  Also responsible for assigning monies to appropriate cashiers, both permanent and temporary.
  • Identifies unit goals/objectives and supplies accompanying criteria for measurement of progress for cashier’s office.
  • Responsible for disbursal, tracking, reconciliation and collection of Permanent Petty Cash funds.  Responsible for disbursal, tracking, reconciliation and collection of “Hold Check” type disbursements.  This can be for emergency and/or ordinary disbursements.
  • Responsible for advancing funds to appropriate concessions personnel for special events.  Insures prompt accounting and deposit of event receipts and return of advance funds.
  • Supervises the processing of merchandise returns on customer credit cards as needed.  Researches and responds to all credit card charge backs in a timely manner.  Compiles and maintains credit card information for all MSU issued credit card machines (approximately 12-15).
  • Requests reimbursements for, researches and reconciles discrepancies of credit card payments, department charges, bookstore credits, and MSU Express Club withdrawals.  Maintains daily mail-log, credit card, MSU Express Club, and bookstore departmental charge records.
  • Responsible for receipt and timely depositing of athletic travel advance monies.  Must also verify accuracy of amounts received.
  • Maintains returned check database (additions and deletions) on CBord system to enforce University policy of not cashing checks for persons with outstanding returned checks.
  • Handles and posts to the accounts receivable system collections on previously written off accounts.
  • Assignment and tracking of lock bags to other campus collection centers, which are used for transport of funds and night deposits.

Other

  • Answers inquiries and provides information to walk-up and telephone requestors, relative to account balances, deadline, fees, etc.
  • Accepts receipts for all University various fees, etc.
  • Cashes approved checks for the University population.
  • Releases bi-weekly payroll for faculty, staff and students and monthly payroll for faculty and staff.
  • Other duties as assigned by supervisor.

Organizational Relationships

The Senior Cashier reports to the Assistant Director of Accounting and Budgetary Control for Student Services in the Office of Accounting and Budgetary Control.  This position supervises cashiers, both permanent and temporary, and interacts with faculty, staff and students as well as bank employees.  The Business Cashiers report directly to the Senior Cashier.  The Senior Cashier has direct contact on frequent basis with the Copy Center Director, Concessions Manager, Conference Services Director, Access Card Systems Manager, Athletic and Regional Campus Center office personnel.

Minimum Requirements

Associate Degree in related field or high school/GED equivalent and 4 years cashiering experience.  Must have excellent communication skills, both written and verbal.  Must have the ability to operate a calculator and other related office equipment.  Must possess working knowledge of standardized monetary practices and have the ability to make rapid and accurate arithmetical calculations.  Previous supervisory experience necessary.  Must be familiar with operation and maintenance of coin sorting and wrapping machines in order to supervise the cashier responsible for this operation.  Must possess knowledge of a computerized, on-line cash receipts/accounts receivable database.

Additional Desirable Qualifications

A general knowledge of bookkeeping and banking experience is very desirable.

Working Conditions and Atmosphere

Duties are performed under constant pressure while also assisting customers at the window.  Speed and accuracy are extremely important in this position.  Routine interruptions are frequently expected.  Must assist in setups, residual check disbursals and other special times.  Must be able to lift 15-pound cash drawers to assist in setups.  Overtime required periodically.  Heavy workload at certain times of year. Must be able to lift 15+ pounds.