Exempt Job Descriptions
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Minority Academic Services Coordinator

Job Summary

The Minority Student Academic Services Coordinator is responsible for providing educational guidance and coaching to assist minority students in achieving their scholarly potential. The MAS Coordinator builds partnerships with advisors in MSU’s academic departments and programs to assist minority students with declared majors and those who are undecided, undeclared, or in transition between programs, or who are on academic probation or under suspension. The coordinator serves as a liaison between University College and other academic units on campus to promote an awareness of the need to retain and assist minority students in academic growth and recovery programs. In collaboration with the Chief Diversity Officer, the Minority Retention Coordinator, Student Life, Financial Aid, and Enrollment Services, the coordinator develops and implements academic support programs which address the characteristics, interests, background, experiences, and needs of minority students. Interaction with program administrators, academic departments, Enrollment Services, the Testing Center, and other support staff is essential, as is the ability to interpret and share information and data with the Office of Institutional Research and with Academic Computing staff as appropriate and/or necessary.

Duties and Responsibilities


  • Develops, implements, monitors (through data collection and analysis), and evaluates programs that address the characteristics, interests, backgrounds, needs, and experiences of minority students to increase retention and graduation rates.
  • Coordinates and oversees academic recovery activities for minority students.
  • In collaboration with the Minority Retention Coordinator, conducts an orientation with assigned students within the first week of each semester.
  • Advises students regarding testing and placement in developmental and PCC courses, repeating courses, and removal of incompletes.
  • Monitors student attendance in courses and at required academic recovery functions and intervenes with students who are not meeting attendance requirements.
  • Monitors the effectiveness of intervention strategies for targeted students and maintains accurate data on individual students and target groups for tracking to exit or degree completion.
  • Provides counseling and guidance and group workshops to minority students and coordinates referrals to appropriate university and community resources to help students attain their educational and life goals.
  • Remains current in best practices regarding minority at-risk and other student populations.
  • Identifies and implements diverse tutorial programs designed to provide broad curricular exposure and positive learning environments.
  • Maintains and accurately documents minority student records, manages student progress and prepares reports and evaluations of minority student academic services. Is responsible for continuous improvement of the program based on the data that is generated.
  • Assists in creating academic programming for Success Academy.
  • Participates in the DREAMS program.
  • Participates in university registration, pre-registration, SOAR, and New Student Days and other university recruitment activities.
  • Actively recruits minority students by promoting an awareness of targeted academic support services and mentoring programs.
  • Participates on task forces, councils and other university committees as assigned.


  • Attends professional development activities and conferences related to advising and minority student academic development and student growth and retention.
  • Performs other duties as assigned by the Director of First Year Programs and Academic Services.

Organizational Relationships

The Minority Student Academic Services Coordinator reports to the Director of First Year Programs and Academic Services. The position interacts daily with students, staff, faculty and administrators concerning the needs of minority students.

Minimum Requirements

Master's degree required in adult and higher education, counseling, educational leadership, student personnel, psychology, or related field. Experience in program design, coordination, implementation, assessment, or evaluation is required. Demonstrated knowledge of minority cultures, communities, issues concerning minority students in Kentucky, and an understanding of national minority student issues. Excellent oral and written skills are necessary. Experience in working with minority students is essential, as is the ability to work effectively within lines of shared authority. Excellent communication (written and oral) and organizational skills required. Experience in helping students assess their strengths and weaknesses, create individual action plans, and develop to their potential.

Additional Desirable Qualifications

Experience in retention, advising, mentoring, training, and designing academic support programs that address the characteristics, interests, backgrounds and experiences of minority students is desirable.

Working Conditions and Atmosphere

This is a twelve-month position with regular office/classroom hours and frequent evening and some weekend events. This position works with a high volume of students, parents, University administrators, faculty, and staff during a regular workweek. Some pressure from job deadlines, presentations, record keeping, data management, and student contacts. Flexibility and collegiality are critical in dealing with students, parents, university personnel, and campus visitors.
Date Approved/Revised: 8/27/2009; 11/4/2009; 1/31/2011
Grade:  E4