Exempt Job Descriptions
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Provisional Studies Program Coordinator (OFYP)

Job Summary

The Provisional Studies Coordinator is responsible for managing the Provisional Studies Program and supervising the program's academic counseling, advising, student assessment, and evaluation activities; developing and implementing program policies; monitoring and tracking student progress; providing relevant student information to faculty, staff, administrators, and advisors; assisting students in the selection of courses and majors/minors; assessing students for placement in developmental courses; teaching orientation courses; conducting program evaluations and student assessments; providing information and referral assistance to any student as needed; and working with various university and community committees.

Duties and Responsibilities

Essential

  • Coordinates services for probationary students and participates in dismissed student appeals.
  • Serves on Academic Standards and Appeals Committee.
  • Manages and supervises activities of the Provisional Studies Program.
  • Compiles and prepares reports for the Director, First Year Programsn and Academic Services, Assistant Vice President for evaluation, accountability, and planning for the Provisional Studies Program.
  • Coordinates and participates in registration/pre-registration activities to assist students in the
    Provisional Studies Program.
  • Plans and implements effective and innovative methods of delivering advising/counseling
    services to students in the Provisional Studies Program.
  • Coordinates the academic assessment and course placement of students in the Provisional
    Studies Program.
  • Provides academic advising and counseling and makes referrals to appropriate university
    and community resources so the Provisional Students may attain their educational and life goals.
  • Works with the Provisional Studies Advisory Committee, Director, First Year Programs and Academic Services and Assistant Vice President for University College and Director, Graduate & Undergraduate Programs to develop policies and procedures governing the Provisional Studies Program.
  • Coordinates and directs the efforts of the Admissions Appeals Panel in consideration
    of appeals by applicants who have been rejected for the Provisional Studies Program.
  • Works with the departments of English, Mathematics, and Reading to schedule appropriate
    developmental courses for students in the Provisional Studies Program.
  • Maintains contacts, assists prospective students and their parents interested in the Provisional
    Studies Program and participates in university recruitment events.
  • Maintains and accurately documents student records and manages student files.
  • Monitors the academic progress of students in the Provisional Studies Program by reviewing
    student performance in classes at four week intervals by faculty contact.
  • Supervises mandatory study tables for students in the Provisional Studies Program.
  • Provides cumulative and summative information to faculty, staff, and administrators about
    student progress.
  • Maintains computerized student and administrative databases for evaluation of the
    Provisional Studies Program.
  • Participates in summer orientation and registration programs.

Other

  • Performs other duties as assigned by Director of First Year Programs and Acadeic Services.

Organizational Relationships

The Provisional Studies Coordinator reports to the Director, First Year Programs and Academic Services.  This position interacts with faculty, staff, administrators, university committees, parents and students to supervise the Provisional Studies Program. 

Minimum Requirements

Master's degree with at least two years experience as a counselor, advisor, teacher, or administrator.

Additional Desirable Qualifications

Administrative, counseling, or teaching experience in developmental education programs for under prepared students at the university level is very desirable.  Knowledge or experience in program evaluation and student assessment is desirable.

Working Conditions and Atmosphere

Long hours, occasional weekend/evening duties, and numerous interruptions from phone calls, student appointments, and faculty/staff consultations.  High stress because of large student caseload and student demand for services.


Date Approved/Revised:  August 1, 2010
Date Reviewed:
Grade:  E4