Exempt Job Descriptions
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Minority Retention Coordinator

The Minority Retention Coordinator is responsible providing academic advising, counseling and guidance for undeclared and provisional minority students. The Minority Retention Coordinator assists the Chief Diversity Office in coordinating the DREAMS mentoring project for first year minority students. The Minority Retention Coordinator will work with administrators, faculty, staff and students to assist in the development and implementation of programs to enhance the awareness and importance of academic success of minority students. Additional duties include monitoring, tracking, data collection, evaluation, and reporting academic progression, retention, and graduation of minority students.


Duties and Responsibilities


  • Provides academic advising to undeclared and provisional minority students.

  • Serves as a counselor to students in the areas of advising, career planning, guidance and counseling, maintaining a link between students and various programs and services of the University (as well as community resources) and in general assists them in reaching their educational and life goals.

  • Maintains and accurately documents required student records for monitoring and referral purposes.

  • Provides information to faculty and staff concerning student progress and related academic information and plans collaboratively with appropriate officials in meeting the needs of individual students.

  • Regularly communicates important campus information to minority students.

  • Monitors, tracks, and reports academic progression, retention and graduation rates of minority students.

  • Works with the Chief Diversity Officer to implement and coordinate a mentoring program, DREAMS, for first year minority students.

  • Establishes, coordinates, chairs, and meets regularly with a Minority Retention Advisory Council to ensure that services through FYPAS enhance minority students' academic success. In collaboration with the Minority Academic Services Coordinator, conducts an orientation with assigned students within the first week of each semester.

  • Participates in university registration, pre-registration, SOAR, Success Academy, and New Student Days and other university recruitment activities.

  • Remains current in best practices in academic advising and assisting minority at-risk students.

  • Promotes minority retention programs, academic programs, and other FYPAS events to minority students.

  • Participates on task forces, councils and other university committees as assigned.


  • Attends professional development activities and conferences related to advising and minority student academic development.
    Performs other duties as assigned by the Director of First Year Programs and Academic Services.

Organizational Relationships


The Minority Retention Coordinator reports to the Director of First Year Programs and Academic Services. The position interacts daily with students, staff, faculty and administrators concerning the needs of minority students.


Minimum Requirements


A Master’s degree required in adult and higher education, counseling, educational leadership, student personnel, psychology, or related field. Experience in program design, coordination, implementation, assessment, or evaluation is required. Demonstrated knowledge of minority cultures, communities, issues concerning minority students in Kentucky, and an understanding of national minority student issues. Excellent oral and written skills are necessary. Experience in working with minority students is essential.

Additional Desirable Qualifications


Experience in retention, advising, mentoring, training, and designing academic support programs that address the special characteristics, interests, backgrounds and experiences of minority students is desirable.


Working Conditions and Atmosphere


This is a twelve-month position with regular office/classroom hours and frequent evening and some weekend events. This position works with a high volume of students, parents, University administrators, faculty, and staff during a regular work week. Some pressure from job deadlines, presentations, record keeping, data management, and student contacts. Flexibility and collegiality are critical in dealing with students, parents, university personnel and campus visitors. 

Date Approved/Revised:  9/5/2008; 1/31/2011
Grade:  Exempt 4