Exempt Job Descriptions
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Assistant to the Provost


Job Summary

As the Assistant to the Provost, works directly for the Provost with primary responsibilities for oversight and coordination of budget management within Academic Affairs; coordination of the University academic program review processes; conducting research and proposal development for University academic policies; monitoring and initiating actions regarding space/facilities issues; providing enrollment status reports; and coordinating special projects and events as assigned by the Provost and the President.

Working with the Academic Affairs Assessment Coordinator, coordinates and oversees planning and assessment processes within Academic Affairs with special emphasis on the academic support units within the division.

Additionally, serves as liaison with the key staff at the Kentucky Council on Postsecondary Education, other state and regional agencies and other state universities.  Serves on various University standing and ad hoc committees.

Duties and Responsibilities

  • Academic Affairs budget management; sssists and advises the Provost on major budget issues.
  • Works with deans and directors to develop and prioritize short-term and long-term budget initiatives.
  • Assists deans and directors in ensuring that budget initiatives are substantially based on unit planning and assessment outcomes and support the University's strategic plan.
  • Works with the Provost's Administrative Assistant in on-going budget management to ensure conformity with current year's budget.
  • Coordinates budget issues with the University's Budget Director and Associate Vice President for Planning and Technology.

Organizational Relationships

Reports directly to the Provost and Executive Vice President

Minimum Requirements

Masters degree in higher education administration or closely related field.  Minimum of six years experience in higher education administration.  In-depth understanding of higher education planning, assessment, and accountability processes.  Demonstrated organization and management skills, Demonstrated excellence in analysis, writing, and presentation skills.

Working Conditions and Atmosphere

Works primarily in office environment.  Frequent long work-hours and short-notice requirements.  Efficient and clear communications with all segments of University are critical to position.