Exempt Job Descriptions
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Grants and Contracts Administrator


Job Summary

The Grants and Contracts Administrator is responsible for all aspects of proposal development and grant and contract administration pertaining to the University's mission and research needs.  The Grants and Contracts Administrator assists faculty, staff, and executive managerial level administrators in seeking external contracts through proposal development activities and works closely with senior level administrators in submitting proposals to external funding sources.  The Grants and Contracts Administrator serves as University liaison between external agencies and internal administrative units to ensure compliance with Federal, state, and private regulations governing grants and contracts.  The Grants and Contracts Administrator is responsible for administering all of the duties and responsibilities of the position.

Duties and Responsibilities

Essential

  • Develops, writes, edits, and/or critiques proposals for faculty, staff, and administrators and writes contracts for department chairs, deans, vice presidents, and the President as needed.
  • Develops, directs, and coordinates writing teams of faculty, staff, and administrators to develop interdisciplinary grant proposals to state, federal, and private agencies.
  • Directs all aspects of proposal development and grant and contract administration involving Federal, state, private agencies, and/or other universities.
  • Develops and implements proposal development training workshops for University faculty, staff, and administrators.
  • Serves as University liaison between external agencies and internal administrative units to ensure compliance with Federal, state, and private regulations governing grants and contracts.
  • Works closely with senior level administrators in submitting proposals to external funding sources.
  • Analyzes, interprets, and ensures compliance with external agency regulations and guidelines and recommends policy changes and administrative actions for the University.
  • Researches and secures funding sources applicable to the University's mission and research needs.
  • Negotiates budgets and contracts with external funding agencies on behalf of the University.
  • Conducts reviews of proposal for completeness and accuracy to ensure compliance with University policies and external agency guidelines and mandated regulations.
  • Coordinates electronic proposal submission.
  • Develops quarterly, annual, and custom reports from grants and contracts database

Other

  • Develops budgets and ensures that all budgets comply with University and funding agency regulations.
  • Represents the University at national, state, and local meetings regarding grant and contract development and attends other meetings related to grant/contract programming and grantsmanship.
  • Serves on ad hoc and University standing committees.
  • Performs other job related duties as assigned by supervisor.

Organizational Relationships

The Grants and Contracts Administrator reports to the Pre-Award Administration Director.  This position interacts with President, Provost, Vice Presidents, Associate Provost for Research and Sponsored programs, Research Integrity and Compliance Director, Grants Resource Coordinator, Department Chairs, Deans, Directors, Coordinators, faculty, staff, and funding agency personnel.

Minimum Requirements

Masters degree and a minimum of two years of experience, or a bachelors degree with four years of experience in grants and contracts development, administration or related activities involving state, Federal, or private agencies.  Excellent interpersonal, writing, editing, and time management skills. Excellent computer skills including word processing, spreadsheets, and database management. Ability to work independently with minimal supervision. National Certification in Research Administration (CRA), or must obtain within two years.

Additional Desirable Qualifications

Masters degree. Record of successful proposal development, writing, and team building experience. Knowledge of mandated regulations governing grants and contracts by Federal, state, and private agencies.   Demonstrated experience in developing and directing training workshops in the areas of grants and contracts.  Demonstrated experience in policy development, management, decision making, and compliance issues relevant to grants or contracts. Knowledge and experience in federal appropriations.  Knowledge of database management software (Access).

Working Conditions and Atmosphere

Must work under pressure due to external deadlines.  Immediate response requirement on requests from senior level University administrators and external agencies.  Frequently requires work beyond regular office hours including evenings and weekends.  Deadline pressures require a well-developed sense of teamwork and common purpose.