PeopleAdmin Position Management Toolkit
The Office of Human Resources is proud to introduce PeopleAdmin’s Position Management module. All supervisors and any support staff that are involved with the process of classifying new positions and making minor changes or reclassifying current job descriptions should attend a training session.
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(Note: Please check the training site often as training sessions are updated frequently)
How will PeopleAdmin’s Position Management affect your job? Beginning on October 17, 2012, MSU launched this module enabling you to create or modify job descriptions and forward these actions for approval via an automated workflow process. This process allows for an easy, efficient way of making minor changes to existing descriptions and also provides an improved means for position reviews which result in classifications or reclassifications. Personnel actions resulting from reclassifications are also handled through PeopleAdmin. In addition, you can advise those you supervise that their job descriptions can be accessed online so they have them at their fingertips.
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PeopleAdmin User Manual
Position Management Approval Workflows
New Position and Reclassification Procedure
The primary objective in assigning duties and responsibilities to individual positions is to provide the basis for orderly, efficient, and economical accomplishment of the work of the organization. Determining the need for positions, the kinds of positions, and the number of positions is position management. (http://www.doi.gov/training/flert/miposman1.html)
Position Management will encompass classifying new positions, reclassifying existing positions and making minor modifications in an efficient, electronic manner. These position descriptions are utilized in both the Applicant Tracking and Performance Management modules.
Classification means the analysis and identification of a position and placing it in MSU’s classification system.
Class means all positions, which are sufficiently similar as to: (1) kind or subject matter of work; (2) level of difficulty and responsibility, and (3) the qualification requirements of the work to warrant similar treatment in personnel and pay administration.
Grade is all classes of positions which (although different with respect to kind or subject-matter of work) are sufficiently equivalent as to: (1) level of difficulty and responsibility, and (2) level of qualification requirements of the work to warrant their inclusion within one range of rates of basic pay.
Position is the work, consisting of the duties and responsibilities, assigned by competent authority for designation of work to complete a function within an organization and to ensure performance by an employee.
For staff positions: Please attach the completed Job Analysis Questionnaire. Attach an organizational chart depicting reporting relationships. A memo of justification is optional.
For faculty positions: Please provide a memo of justification.
If you have any questions, please email Ryan Hill at firstname.lastname@example.org or call 3-2097.