Chapter 5: University Standing Committees
5.1 University Standing Committees
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The faculty, staff, administrators, and students of Morehead State University support a collegial system of shared university governance that assures and promotes university-wide representation and joint deliberation within the institution. A collegial system of shared university governance as defined as a communication process which encourages responsible participation and open discussion, and provides opportunities to present diverse points of view resulting in increased advice to the University administration for enhanced quality in decisions.
A representative and functional University Committee structure (consisting of faculty selected by the Faculty Senate, staff members selected by the Staff Congress, administrators appointed by the President, and students selected by the President of the Student Government association) serves to provide the clearest expression of thought and representation of these respective constituencies in the University committee structure, and this structure shall function as a primary mechanism for representative participation in shared university governance.
The following principles, policies, and procedures regarding University committees shall apply to all University committee structures regardless of the particular title.
(A) All University Committees shall:
- Be established with the approval of the President, or as mandated by
- Be terminated with the approval of the President unless mandated by statute;
- Have a clearly defined and stated purpose;
- Have a clearly defined and stated structure for membership;
- Have clearly defined and stated duties and responsibilities;
- Have stated requirements regarding frequency of meetings;
- Have a stated administrative official at the Vice President level or higher that the committee is recommendatory to;
- Maintain an up-to-date record of approved minutes reflecting committee actions, proposals and recommendations in the Camden-Carroll Library, with copies to other individuals, offices, and representatives bodies as stated in the specific committee guidelines;
- Have a Chair, Vice-Chair, and Secretary;
- Hold an organizational/informational meeting by September 15th;
- Shall have a designated representative/office to be responsible for coordination of appropriate fiscal and clerical support; and
- Shall use all possible sources of information for input from appropriate constituent groups, other committees, individuals, and University administrative offices.
(B) University Standing Committees
- Definition: University Standing Committee University Standing Committees are committees which have no stated termination date. They are expected to function on an on-going basis within the specific guidelines stated for that committee.
- Procedures for selecting members to serve on University Standing Committees
- Committee membership on University Standing Committees shall be defined by the stated criteria under MEMBERSHIP given for each University Standing Committee.
- Term of service may be successive unless prohibited by criteria under membership.
- Replacements of members of University Standing Committees shall be selected by the appropriate constituent body and follow the membership guidelines established for that committee.
- Faculty members will be selected by the Faculty Senate, according to its constitution and by-laws.
- Staff members will be selected by the Staff Congress, according to its constitution and by-laws.
- Students will be selected by the Student Government Association, according to its constitution and by-laws.
- Administrators will be selected by the President.
- Final formal constitution of a committee will be approved by the President. The President may ask for changes in selected members if individuals do not meet the stated membership criteria. The President will notify members of their appointments, term of service, etc.
- Year of service is operationalized as beginning of the school year to the beginning of the next school year, e.g., mid-August 990 to mid-August 1991.
- No person should serve on more than two University Standing Committees at the same time.
(C) University Ad Hoc Committees
- Definition: University ad hoc committees university ad hoc committees are committees/task forces/etc. which have a stated termination date. They shall:
- Not duplicate the function, duties, or responsibilities of University Standing Committees;
- Function on a short-term basis (normally defined as less than one a year);
- Have a clearly defined and specific goal or task; and
- Have a clearly defined and stated membership structure, which follows the general guidelines for University Standing Committees.
- Procedures of selecting members for ad hoc University committees: The President shall appoint members to an ad hoc University committee with the advice of the Faculty Senate, Staff Congress, and Student Government, as appropriate when members of these constituencies are involved.
University Standing Committees will report, advise, and/or recommend to the administrative official or designated individual/office listed in the specific guidelines for the committee, and send copies of approved minutes to the Camden-Carroll Library and appropriate representative bodies, as listed in the specific committee guidelines.
It is the responsibility of the President or appropriate Vice President listed in the specific guidelines for the committee, to transmit to the Faculty Senate, Staff Congress, and Student Government Association, for review and comment before implementation, policies and procedures resulting from the recommendations of the University Standing Committees.
The Faculty Senate, Staff Congress, and Student Government Association may respond to proposed policies and procedures or reports issued by the University Standing Committees through the appropriate administrative official. The Faculty Senate, Staff Congress, and Student Government Association may refer matters to the committee chair to consider with proper notification to the President or appropriate Vice President to whom the committee reports.
Committee membership lists and committee descriptions are maintained by the Faculty Senate on the following MSU web-site:
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