Print Logo
  • RSPR Expertise

    Research and Sponsored Programs

  • RSPR Students

    Research and Sponsored Programs

  • RSPR Efficiency

    Research and Sponsored Programs

  • RSPR Support

    Research and Sponsored Programs

MSU Home :: Post Award

Post-Award Administration

In an effort to facilitate project directors' success in managing their awards, the following offices work closely together in a collaborative post-award effort. These offices provide faculty and staff with the support needed to implement his or her project by providing a variety of important services.

The following details each office offering post-award services, the services offered, and contact information.

Office of Research and Sponsored Programs

The Office of Research and Sponsored Programs (ORSP) is the administrative unit responsible for:

  • Reviewing grant and contract account award notifications to ensure compliance with University policies and external funding source guidelines
  • Negotiating contract obligations and budgets
  • Revising budgets
  • Securing administrative signatures
  • Transmitting contracts to funding sources
  • Notifying the Office of Accounting and Budgetary Control of funded contracts and grants by forwarding copies of awards and budgets

Dr. Scott Niles, Director of Research Integrity and Compliance, is the contact for post-award administration in ORSP. He can be reached by phone at 606.783.2278, or by e-mail at

Office of Accounting and Financial Services

The Office of Accounting and Financial Services (AFS) is the fiscal unit responsible for the financial administration of all restricted grants and contracts. Its goal is to ensure that routine financial matters are completed in accordance with MSU's policies and procedures.

AFS is responsible for:

  • Reviewing proposals for financial accuracy
  • Establishing new grant or contract accounts on MSU's general ledger
  • Preparing and submitting all financial invoices and reports in accordance with agency requirements
  • Maintaining the time and effort reporting system
  • Approving all financial transactions (purchase orders, check requests, travel, Personnel Action Requests, budget transfers, workstudy requests, etc.)
  • Depositing all monies received
  • Developing the fringe benefit rates
  • Negotiating the University's Facilities and Administrative (F&A) rate

Shana Savard-Hogge, Senior Grants and Contracts Accountant, is the contact person for restricted project accounts. She can be reached by phone at 606.783.2132, or by e-mail at


Procurement is responsible for:

  • Procuring all goods and services for the University in a legal, timely and cost-effective manner in accordance with federal, state and local laws and policies, including the Kentucky Model Procurement Code
  • Overseeing the approval of all purchase orders and personal service contracts provided in grant or contract awards

LaDonna Purcell is the contact person for approval paths and MSU procedures related to procuring goods or personal services. She can be reached by phone at 606-783-2323, or by e-mail at

Office of Human Resources

The Office of Human Resources (OHR) is responsible for overseeing the hiring process for all full-time, part-time, and temporary positions. MSU has procedures established for filling positions depending on the types of appointments being made. See "Personnel Policy PG-3: Types of Appointments," for the types of appointments that can be made at the University.

MSU is committed to recruit, employ, retain and promote in compliance with the principles of equal employment opportunity and affirmative action. The University follows a program of broad, comprehensive, open recruitment for full-time positions.

All positions are recruited and processed through the OHR in accordance with the Affirmative Action Plan. There are also requirements established for hiring part-time and temporary positions. For either type of appointment, a Personnel Action Request (PAR) must be initiated online by the hiring supervisor and approved by the OHR, the Affirmative Action Officer, and appropriate administrators prior to an offer of employment being made to a candidate. PAR guidelines are available for download here.

Sandra Bush, Employment and Records Manager, is the staff member responsible for overseeing the hiring process. Contact her following the award of a grant or contract if hiring someone, or if anyone is to receive supplemental pay in conjunction with a project's activity. She can be reached by phone at 606.783.2097, or by e-mail at

Payroll Office

The Payroll Office is responsible for processing all salary and hourly wage payments to employees at MSU in the most accurate, efficient and timely manner possible while maintaining compliance with all federal, state and local regulations.

The Payroll Office disburses payments upon receipt of an approved Personnel Action Request (PAR). The Datatel version of a PAR will be a New Hire and Rehire (PEHR) document. All employees are paid on the 15th and 30th of each month. If this date falls on a weekend or holiday, the release is the preceding work day.

Regular and College workstudy non-exempt (hourly) employees are paid according to hours submitted for the previous semi-monthly pay period; exempt (salary) payments are paid for the current period in equal installments.

Pay schedules may be obtained here. All payments should be disbursed over the span of the individual's actual work period. A Web Time Entry Supervisory Approval Form must be on file in the Payroll Office to establish employees responsible for entering and approving payroll for each department. Required documents for pay disbursements are: Federal W-4, State K-4, and when applicable, Chosen Retirement Options and Insurance Options. All these forms are available online here.

Please begin paperwork as soon as possible to avoid delays in payroll processing. Please alert the Payroll Office immediately when notified of an unexpected termination.

Gaylena Cline, Payroll Manager, is the contact person for payroll related questions. She can be reached by phone at 606.783.2145, or by e-mail at .

Student Employment

Project directors may want to hire a student(s) to perform work related to grants/contracts. The hiring process for students at MSU is facilitated by the Office of Financial Aid. In order to hire a student to perform work on a grant/contract, contact Jeanette Johnson, Student Employment Support Specialist at 606.783.2000 or

Research and Sponsored Programs Calendar

Research News

      • The MSU Office of Research and Sponsored Programs will present the 3rd Annual Funding and Grant Writing Symposium on Thursday, October 20 in the 21st Century Classroom (Ginger Hall 311) from 9 a.m. to 2:30 p.m. This year's speaker and workshop leader is Dr. Marjorie Piechowski, Director Emerita of Research Support in the College of Engineering & Applied Science at the University of Wisconsin-Milwaukee. There is no charge for attendance for MSU faculty and staff; however, those interested in attending should register early to reserve a seat for the symposium and accompanying luncheon. To register, or for more information, please contact ORSP at 606-783-2010 or via e-mail at: Click here for additional information. Click here for a bio of this year's speaker.

      • The Appalachian Rural Dental Education Partnership (ARDEP), funded by the Appalachian Regional Commission since 2011, is a partnership between MSU, The University of Kentucky and St. Claire Regional Medical Center formed to develop a sustainable rural dental education program for the Appalachian region of Kentucky. Additionally, the program helped establish onsite oral health services. This informational video feature provides more information.

      • The Office of Research and Sponsored Programs is proud of Morehead State University’s world-class faculty, whose dedication to teaching, service and research are highlighted in the inaugural edition of Faculty Profiles of Research, Creativity and Student Engagement. This new annual publication highlights the diverse array of faculty and student scholarship taking place at MSU.

      • MSU's Retired and Senior Volunteer Program (RSVP) has received a $155,000 award from the Corporation for National and Community Service (CNCS) to support long-term disaster recovery in Eastern Kentucky. The project, led by RSVP Project Director Teresa Judd, will support two volunteer case management positions to aid in the on-going needs of the residents affected by the floods that devastated areas of in Carter, Rowan, and Johnson counties in July 2015. 

      • Dr. Shannon Harr, Director of Research Integrity and Compliance in the MSU Office of Research and Sponsored Programs, is the 2015 recipient of the Distinguished Staff Service Award. The award, initiated in 1990, honors staff that demonstrate service above and beyond one's job responsibilities both on campus and in the community. 

      • The National Aeronautics and Space Administration (NASA) has awarded MSU's Space Science Center a $7.9 million contract as part of its Next Space Technologies for Exploration Partnerships (NextSTEP) to advance concept studies and technology development projects in the areas of advanced propulsion, habitation and small satellites. This contract is the largest sponsored research program award in the University's history.




      © Copyright 2015 Morehead State University - 150 University Blvd. Morehead, KY 40351 • 1-800-585-6781
      MSU is an affirmative action, equal opportunity, educational institution.