New Student Organizations
While MSU his home to over 100 student organizations, students often have ideas for new clubs. Morehead State strongly supports the innovation of our students in creating organizations to meet share interests. The process for creating a new student organization is outlined below. Staff in Student Activities stand ready to assist you in the process and if you have any questions, call (606) 783-2071.
Only matriculated MSU students can solicit on campus to start a student organization. No non-students or MSU faculty or staff are permitted to initiate the student organization registration process.
So how do you start a new club?
A “new” club is defined as any group not registered last year or not registered within the first four weeks of the semester. All clubs must have an advisor who is a faculty or staff person.
Turn these in TOGETHER (incomplete packets will not be accepted) to Student Activities, 204 ADUC:
- Complete the Student Organization Annual Registration Card , including on it the name/contact info of at least one faculty/staff advisor, the names/ contact info of all officers and attaching a list of members.
- Submit a complete constitution meeting MSU's requirements. If the organization is affiliated with a national or regional group, a copy of the national or regional bylaws (or like document) is required as well. A sample constitution is provided to help with this step.
- Complete the Student Organization Data Sheet which lists the purpose of the organization, and other vital information.
- Complete an Club Account Authorization Form. It requires the signature of the advisor (“club sponsor”), president, treasurer and director of Student Activities. Only those listed on this form can sign check requests for student organizations.
- Establish a campus mailing address (this can be a UPO or a faculty member’s office). To get a UPO, visit the campus post office, first floor, ADUC.
- Have at least 1 officer attend the next scheduled Getting Organized Meeting.
Need help getting 10 members?
Matriculated students attempting to recruit members in order to gain the minimum 10 students to start a club have access to certain limited services for the purpose of membership recruitment and constitutional development. However, to access these services they must file a request form with Student Activities.
Email the Coordinator for Leadership Development to schedule an appointment to get this form and talk about your plans for the organization.
Those wishing to create a new student organization do NOT have to register as a temporary club in advance. This option is provided as a service to students needing assistance to generate members.
These “temporary clubs” are NOT registered with MSU and cannot hold events. Temp clubs can:
*Reserve rooms and tables in ADUC, 3 times max, for the purpose of constitutional development and membership informational sessions only--no events are permitted.
*Reserve table tents, 3 times max (the reservation is free, but there is a cost to print these)
*Participate in any Student Activities Fair
Temporary Club status lasts for 30 days from the point of filing.
Membership Requirements: New student organizations must have at least 10 full-time (12 credits or more) students in good standing are required to start a student organization. NPHC groups must have five to start a new club.
Student Organizations must have membership limited to matriculated (enrolled) students in good standing with the University. Non-students (faculty and staff of the University and students’ immediate families) may be in the organization but may not vote or hold office. The group must practice non-discrimination in membership selection (as listed above), except where the stated legal purposes of the organization require limitations as to sex or religion and are exempt by law. In their constitution they, must state they will abide by the regulations of the University. A current copy of their constitution and bylaws must be on file with Student Activities at all times. Organizations must have a minimum of five active members to remain in active status and to be eligible for annual registration. Ten are required for new organizations, except NPHC groups.
Officers must be full-time students (12 credits or more) in good standing with the University with a minimum cumulative grade point average of 2.30. Employees of the University are not eligible for officer positions in student organizations. Names and addresses of newly elected officers must be submitted to the Director of Student Activities/Greek Life within ten (10) class days of such change.
Registration with MSU does not imply University endorsement or approval of the opinions, philosophy, or objectives of the organization. A student organization which violates conditions of registration or University policy will be subject to disciplinary action. A student organization may be denied registration or have it withdrawn if the goals and purposes of the organization are found to be in conflict with local, state and/or federal statutes.
Only registered organizations are permitted to use University facilities, schedule activities, and solicit membership and funds on campus. Organizations must maintain a permanent mailing address with the campus mailing system.
All student organizations must have an advisor who is a faculty or staff member who is selected by members of the organization. Written requests for exceptions must be submitted to the Director of Student Activities/Greek Life. Members may also choose additional advisors, including advisors who are not affiliated with the University. The advisor's duties include attending meetings of the organization; ensuring compliance with procedural regulations of the University; approving expenditures of organizational funds in accordance with University procedures; and advising the organization of University regulations.
In order to be a recognized student group, an organization must maintain a good academic standing. In order to be in good academic standing with the University, the cumulative GPA for a recognized organization must be 2.30 or higher. It is essential that student organizations maintain accurate records and ensure that the Office of Student Activities has an accurate roster at all times to allow for the computation of cumulative GPAs with accuracy. The constitution of an organization must guarantee a democratic process, inclusive of the right to vote for officers from among eligible members and the philosophy of majority rule.
Office of Student Activities, Inclusion & Leadership Development
204 Adron Doran University Center
Morehead, KY 40351